D’S PLACE CONSULTANCY SERVICES

(14/2-B) | Myay Ni Gon Zae.Street | San Chaung Township | Alone District |

Yangon | MYANMAR
Email: chenaddy.dfb@gmail.com | Tel: +95 (0) 9 4456 48848

6. Standard Meeting Times Proposal

Explanation:
This document proposes standard times for regular meetings to ensure consistency and better
planning. It aims to establish fixed times when regular meetings will take place, reducing
uncertainty and scheduling conflicts.

Example:
The proposal might include suggestions for standard times for different types of meetings, such
as weekly check-ins, monthly reviews, and quarterly strategy sessions.

Sample Standard Meeting Times Proposal:

Weekly Check-Ins: (Program/Projects, Departmental – HR, Finance, Admin, and Logistics)

- Every Monday at 9:00 AM
- Duration: 1 hour
- Participants: All team members

Monthly Reviews: (All departments – lead by HR)

- First Monday of each month at 10:00 AM
- Duration: 2 hours
- Participants: All staff

Quarterly Strategy Sessions: (SMT and Board – lead by assigned Facilitator)

- First Friday of each quarter at 2:00 PM
- Duration: 3 hours
- Participants: Senior management and department heads

Bi-Annually (Review and Replanning (RnR) meeting):

- Selected date sometime in month 5 or 6 and month 11 or 12
- (or adjust according to the project year or fiscal year)
- Duration: 1 full day or 2 days depending on issues to discuss and agendas on hand
- Participants: (SMT, Board members, and Departmental heads lead by assigned
Facilitator)

Annual General Meeting (AGM):

- Usually, at the beginning of the month or end of the year, it is possible to merge with
one of the R and R meetings.
- Duration: 1 full day or 2/3 days depending on issues to discuss and agendas on hand
- Participants: (SMT, Board members, and Departmental heads led by assigned
Facilitator)

Building Capacity for the Community by the Community 1