Slide 1: Title Slide

 Title: Files & Documents - IGCSE Cambridge ICT

 Subtitle: Chapters 11 - 15: Theory and Practical Integration
 Image: Icon representing file management and documents
 Presenter’s Name: [Your Name]

Section 2: Practical Skills (Papers 2 and 3)

1. Files and Folders

o Create, move, rename, and delete files and folders.
o Use file compression and decompression tools.
o Understand file paths and the importance of file extensions.

2. Word Processing
o Create and format documents.
o Use tables, images, and templates.
o Implement headers, footers, and page numbering.
o Use mail merge for bulk document creation.

3. Spreadsheets
o Create and format spreadsheets.
o Use formulas and functions (e.g., SUM, AVERAGE, IF).
o Create and format charts and graphs.
o Implement data validation and conditional formatting.
o

1.
2.
3. Communication
o Understand methods of electronic communication (e.g., email, social media,
VoIP).
o Describe advantages and disadvantages of different communication methods.
4. File Management
o Understand different file types and formats.
o Describe methods of organizing and managing files effectively.
o Discuss the importance of regular backups and data management practices.

 Safety and Security

  Identify potential threats to data security (e.g., viruses, phishing, hacking).
 Understand measures to protect data (e.g., encryption, firewalls, backups).
 Discuss safety measures for protecting personal data.

 Audience

 Understand how to tailor ICT solutions for different audiences.

 Describe considerations when designing systems for specific user groups.

 The Systems Life Cycle

 Understand stages of the systems life cycle (e.g., analysis, design, implementation,
testing, evaluation).
 Describe methods of data collection and processing.
 Understand the role of documentation and evaluation.

 Networks and the Effects of Using Them

 Understand types of networks (LAN, WAN, PAN).

 Describe network topologies (e.g., star, bus, ring).
 Understand the benefits and drawbacks of networking.
 Understand internet-related concepts (e.g., WWW, email, search engines).

 The Effects of Using IT

 Understand the social, ethical, and economic impact of IT.

 Discuss health and safety issues related to IT use.
 Understand privacy and data security concerns.

 Input and Output Devices

 Identify and describe various input devices (e.g., keyboard, mouse, scanner).
 Identify and describe various output devices (e.g., monitors, printers, speakers).
 Understand the use and application of sensors.

 Storage Devices and Media

 Differentiate between types of storage devices (e.g., HDD, SSD, CD/DVD, USB).
  Describe the advantages and disadvantages of different storage media.
 Understand the concept of cloud storage.

Section 1: Theory (Paper 1)

1. Types and Components of Computer Systems

o Understand different types of computer systems.
o Identify components of computer systems (hardware and software).
o Describe the purpose and use of different types of systems (e.g., microprocessors,
mainframes).

2. Input and Output Devices

o Identify and describe various input devices (e.g., keyboard, mouse, scanner).
o Identify and describe various output devices (e.g., monitors, printers, speakers).
o Understand the use and application of sensors.

G. Data Import and Export

 Importing Data: Use Data > Get External Data to import from text files, databases, etc.
 Exporting Data: Save data as CSV via File > Save As and select CSV.

4. Microsoft Access: Database Management

A. Database Creation

 Creating Tables: Use Create > Table Design to define fields and data types.
 Setting Primary Keys: Designate primary keys to uniquely identify records.

B. Data Entry and Relationships

 Entering Data: Use Datasheet View for direct data entry into tables.
 Establishing Relationships: Use Database Tools > Relationships to link tables.

C. Queries

 Creating Queries: Use Create > Query Design to extract specific data.
 Using Criteria: Apply filters to queries for targeted data retrieval.

D. Data Analysis

 Sorting: Use Data > Sort to organize data in ascending/descending order.

  Filtering: Use Data > Filter to display specific data.
 Conditional Formatting: Apply Home > Conditional Formatting to highlight data based on
conditions.

E. Charts and Graphs

 Creating Charts: Use Insert > Chart to create various chart types (e.g., bar, line, pie).
 Customizing Charts: Format and label charts using Chart Tools.

F. PivotTables and PivotCharts

E. Page Layout

 Columns: Use Layout > Columns for dividing text.

 Page Breaks: Insert via Insert > Page Break to control content flow.
 Section Breaks: Use Layout > Breaks to separate sections with different formatting.

F. Mail Merge

 Setting Up Mail Merge: Use Mailings > Start Mail Merge to create personalized
documents.
 Inserting Fields: Insert fields like Name, Address from the data source.
 Merging Documents: Complete the merge and generate individual documents.

3. Microsoft Excel: Data Management and Analysis

A. Spreadsheet Basics

 Cell Formatting: Use Home > Format Cells to format as text, number, date, etc.
 Data Entry: Enter data accurately into cells.

B. Formulas and Functions

 Basic Formulas: Use operators for addition (+), subtraction (-), multiplication (*), and division
(/).
 Common Functions: Utilize =SUM(), =AVERAGE(), =MAX(), =MIN() for calculations.
 Text Functions: Use =CONCATENATE(), =LEFT(), =RIGHT(), =UPPER(), and =LOWER() for
text manipulation.
 Date Functions: Apply =TODAY() and =DATE() to manage dates.
C. Data Validation and Protection

 Data Validation: Use Data > Data Validation to restrict data entry.
 Sheet Protection: Use Review > Protect Sheet to lock cells from editing.

2. Microsoft Word: Document Creation and Formatting

A. Document Setup

 Margins and Orientation: Set correct margins and page orientation via Layout > Margins
and Orientation.
 Headers and Footers: Insert via Insert > Header/Footer. Add page numbers through
Insert > Page Number.

B. Text Formatting

 Fonts and Sizes: Change via Home > Font. Use appropriate font size and style.
 Bold, Italic, Underline: Use these styles to emphasize text.
 Paragraph Alignment: Align text using Home > Paragraph.

C. Inserting Elements

 Images and Shapes: Use Insert > Pictures and Shapes. Ensure images are relevant and
correctly positioned.
 Tables: Insert via Insert > Table. Format tables with Table Tools > Design.
 Text Boxes: Use Insert > Text Box to position text in specific areas.

D. Working with Styles

 Applying Styles: Use Home > Styles for consistent formatting.

 Creating Styles: Customize and save styles for repeated use.

1. General Tips for Practical Exams

A. Time Management

 Prioritize Tasks: Tackle high-mark tasks first.

 Allocate Time: Plan specific times for each section.
 Double-Check: Leave time for reviewing and correcting errors.

B. File Management

 Save Regularly: Save your work frequently.

 Backup Files: Create backups in case of file corruption.
 Naming Conventions: Use clear, descriptive file names.
C. Read Instructions Carefully

 Task Requirements: Understand exactly what is asked.

 Marks Distribution: Focus more on high-mark tasks.
 Format Requirements: Ensure you follow the required format for each task.

### Comprehensive Guide to Using Microsoft Word 2003 for IGCSE ICT

Microsoft Word 2003, despite being an older version, offers a robust set of
features that are essential for mastering document production tasks required in
the IGCSE ICT syllabus. This guide covers essential functions and practical tasks
that you need to know for your exam.

---

## **1. Introduction to Word 2003 Interface**

**Key Interface Elements:**

- **Title Bar:** Displays the document name.
- **Menu Bar:** Provides access to commands (e.g., File, Edit, View).
- **Toolbars:** Shortcut buttons for common commands (Standard and
Formatting toolbars are crucial).
- **Rulers:** Horizontal and vertical rulers for setting margins and tab stops.
- **Status Bar:** Shows document information like page number and word count.

## **2. Document Creation and Management**

**Creating a New Document:**

1. **File > New**: Opens a new blank document.
2. **Templates**: Use `File > New > From Template` for pre-designed layouts.

**Saving Documents:**
- **File > Save/Save As**: Save with a new name or format. Use `.doc` for
compatibility.
- **AutoSave:** Configure in `Tools > Options > Save` to automatically save your
work periodically.