CONTRACTOR SHE REQUIREMENTS

SHE FILES
Contractors shall submit SHE files which meet the following requirements
• Copies of Identification documents
• Appointments of personnel
• Letter of Good Standing- NSSA
• Medical fitness certificates –risk based
• Tax clearance certificates from ZIMRA
• Risk assessment
• PPE Register
• Statutory inspection Registers
• Emergency telephone numbers (Supervisor, preferred ambulance service provider, hospital in the
event of an emergency)
• Risk based training records
• SDS- where applicable
• Competence certificates
• Declaration forms for insurance – Public Liability Cover
• List of Employees on Site (Name, Surname, National identity number. Numbers and Address, Job
title)
• Comprehensive Baseline Risk Assessment
• Operational Procedures for all activities and training Registers for all employees.
• Storage facility for tools and equipment (trunk/equivalent).
• Gantt Chart for the activities
• SHE Policy
• SHE Plan
• Communication Procedure
• SHE Officer Qualification
• List of Equipment/or chemicals (Portable tools and portable electrical equipment – All equipment
to have a unique identifying number)
• Statutory Inspection records for all lifting equipment (Cranes, Ladders and safety harnesses etc.)
• Sand Abstraction Permits (Construction activities)
• Statutory Licenses
Monthly updates for the Contractors

1. Monthly NSSA Subscription POP

2. Contractor man worked hours
3. Contractor Monthly SHE Meeting minutes
4. Monthly SHE Training Register (selected Topic/ Provided Newsletter)
5. Chemical Usage summary (For Chemical users)
6. Monthly equipment Inspection records
7. Monthly Emergency team Inspection records

Daily

1. Tools Inspections
2. PPE Inspection
3. Pre-task Risk Assessment
4. Permit -

COVID-19 REQUIREMENTS

1. COVID-19 Clearance to be done at the Gate

2. 10 Days of for all employees returning from a funeral or gathering
3. Use of 3 ply cloth face masks for all employees
4. Sanitizer provided for the work area/ hand washing facility
5. Weekly employee declarations
6. Provision of surgical masks for all employees returning to work from off sick and gatherings.
7. Return to work Certificates for employees returning from off-sick.
8. Daily disinfection of work area and tools.
9. COVID-19 Certificate for all employees from outside the Country.

SHE INDUCTION
SHE induction shall be conducted at the following times only for contractors
Monday –Friday 0800hrs- 0900hrs
Requirements before SHE induction:
1. Tools and PPE inspection shall be conducted first for contractors bringing equipment on site.
Inspection checklists shall be filed at the gate.
2. Contractor medicals shall be submitted and verified by the Clinic nurse before proceeding for
SHE induction. These shall be filed at the Clinic.
3. Contractors shall come with copies of their competence certificates which shall be filed in their
respective SHE files
 4. Contractors shall not be allowed into our premises until SHE induction has been conducted by the
SHE department. SHE induction shall be conducted outside the main gate. SHE induction cards
shall be kept for verification of SHE induction by Security personnel and in the plant.
REQUIREMENTS BEFORE COMMENCING JOB
Prior to contractors beginning work, conduct and document a pre-task risk assessment specific task(s),
and obtain a work permit to verify implementation of controls identified
EVALUATIONS
An evaluation of each contractor's compliance shall be performed and documented at the completion of
work, or annually for long-term contractors.