Professional Documents
Culture Documents
Documentation EMS
Documentation EMS
Documentation EMS
System
Contents:
1. Introduction
2. Complete Flow Chart
3. Objectives
4. Functional Requirements
5. Non-Functional Requirements
6. System Architecture
7. User pages and screens
8. Advantages of EMS
9. Disadvantages of EMS
10. Applications
11. SAAS Application
12. Glossary
13. Appendices
14. Technologies Used
15. Purpose of Documentation
16. Future Scope
17. Conclusion
1.Introduction:
Employee management system(EMS) is a software application designed to
help businesses efficiently manage their employees' information, tasks,
schedules, and performance. Here's a breakdown of some key features
typically found in an employee management system.
An Employee Management System (EMS) is a software solution designed to
streamline and automate various aspects of managing an organization's
workforce. It serves as a centralized platform for HR professionals and
Managers/Supervisors:
Managers or supervisors use the EMS to oversee and manage their team
members. They approve leave requests, conduct performance reviews, track
attendance, assign training, and access reports and analytics related to their
team's performance and productivity.
System Administrators:
System administrators are responsible for the technical management and
maintenance of the EMS. They handle tasks such as system configuration, user
management, security settings, software updates, and troubleshooting
technical issues.
Finance Department:
The finance department may interact with the EMS to review payroll data, track
labor costs, reconcile financial records, and ensure compliance with accounting
standards and regulations.
System Administrators:
System administrators are responsible for the technical management and
maintenance of the EMS platform. Their duties may include:
System configuration and customization, including setting up user roles,
permissions, and workflows.
Installing updates and patches, ensuring the EMS is running smoothly and
securely.
Managing integrations with other systems and services, such as payroll
providers, time and attendance systems, and HRIS platforms.
Troubleshooting technical issues and providing technical support to users.
Monitoring system performance, security, and compliance with IT policies and
standards.
Finance Administrators:
Finance administrators oversee financial aspects of the EMS, particularly
related to payroll processing and budget management. Their duties may
include:
Reviewing payroll data and ensuring accuracy of financial transactions.
Tracking labor costs and budget allocations.
Generating financial reports and analysis related to payroll expenses.
Collaborating with HR administrators to ensure compliance with financial
regulations and accounting standards.
EMS-PROJECT?type=whiteboard&node-id=0%3A1&t=KZQ7gbyfG8Tsdh
V3-1
3.Objective
1. Employee:
2.User:
3.Attendance Record:
Includes attributes such as date, time in/out, total hours worked, and any
relevant notes or comments.
4.Leave Request:
5.Performance Review:
Contains data such as salary, bonuses, deductions, taxes, and net pay
for a specific pay period.
7.Training Course:
9.Document or File:
10.Department:
11.Task or Assignment:
Contains details such as task description, due date, priority, and status
(e.g., pending, in progress, completed).
12.Report:
4.Functional Requirements:
2.Attendance Tracking:
3.Leave Management:
4.Performance Evaluation:
5.Payroll Processing:
Generating pay stubs, tax forms (e.g., W-2, 1099), and other payroll-
related documents.
8.Document Management:
9.Employee Self-Service:
13.Benefits Administration:
Peer-to-peer recognition
5.Non-Functional Requirements:
1. Performance:
2. Scalability:
3. Reliability:
4. Security:
5. Usability:
6. Maintainability:
7. Interoperability:
8. Compliance:
9. Performance Load:
The system should ensure the integrity and accuracy of employee data
by implementing data validation, error handling, and data encryption
mechanisms.
6. System Architecture:
1. Application Layer:
The Application Layer contains the core logic and functionalities of the
EMS. It includes:
The Business Logic Layer contains the business rules and processes
that govern the behavior of the EMS. It includes:
The Data Access Layer manages the interaction with the underlying data
storage systems. It includes:
APIs and data access methods for accessing and manipulating data
stored in the database.
4.Integration Layer:
4.Infrastructure Layer:
1.Signup Page:
It is mail Id verification Page.
3.Login Page:
Enter mail Id and Password in this page.
4.Invalid Username/Password:
Entered mail Id and Password is incorrect, showing error page.
7.Forgot Password
We can Enter new password.
8.Dashboard
Tracked Hours
Activities
Upcoming holidays
9.Time-sheets
Time-sheets
Weekly-time sheet
10.Time-off
Overview
11.Work-schedules
Schedules
Breaks
Overtime Rules
12.Personal information
Employee Info
Education
Skills
Bank Info
Leave Details
Employment History
13.About us
Mission and vision
14.Help/Support Center
Contact Us
FAQ’S
customer support
16.Account
User details
Privacy
17.Clock
Clock In
Break In
Break Out
Clock Out
19.Self Services
Expenses
Org Chat
Pay slips
IT Declaration
Holidays
Tasks
20.HR Management
My Request
Create Hr Request
21.Logout:
Account has been logged out.
Employer:
1.Signup Page:
It is mail Id verification Page.
3.Login Page:
Enter mail Id and Password in this page.
4.Invalid Username/Password:
Entered mail Id and Password is incorrect, showing error page.
7.Dashboard:
Tracked hours
Activities
Upcoming holidays
8.Leave Management:
Employee leave reports
9.Profile Information:
Personal Information
Education
Contact Information
Employee Information
Address Information
10.Salary Management:
Employee salary details
11.Employee Management:
List of all employees
Tasks
1. Create tasks
2 Assign tasks
3. Status tasks
12.Onboarding process:
Offer released
13.Payroll:
Calculating salaries and taxes.
16.Logout:
Account has been logged out.
Admin:
3.Login Page:
Enter mail Id and Password in this page.
4.Invalid Username/Password:
Entered mail Id and Password is incorrect, showing error page.
7.Dashboard:
Employee Activities
Employer Activities
8.Account:
Deactivation
Activation
User Registration
Authentication
9.Employee Management:
List of all employees
Generate reports
10.Salary Management:
Employee salary details
11.Leave Management:
Generate leave Reports
12.Department Management:
Hr Department
Accounts Departments
CRM Department
14.Attendance Management:
Employee attendance reports
15.Profile Information:
Personal Information
Education
Contact Information
Employee Information
Address Information
16.Logout:
The account has been logged out.
8.Advantages of EMS:
Efficiency:
EMS automates repetitive HR tasks such as payroll processing, leave
management, and attendance tracking, saving time and reducing manual
errors.
It streamlines workflows and eliminates paperwork, enabling HR professionals
to focus on strategic initiatives and employee engagement.
Accuracy:
Compliance:
EMS helps organizations comply with labor laws, regulations, and internal
policies by enforcing standardized processes and documentation.
It provides audit trails, reports, and notifications to ensure adherence to legal
requirements and deadlines.
Transparency:
EMS provides employees with self-service portals where they can access and
update their personal information, view pay stubs, submit leave requests, and
track their attendance.
Transparency in HR processes fosters trust and engagement among
employees, leading to higher satisfaction and retention rates.
Cost Savings:
9.Disadvantages of EMS:
Cost of Implementation and Maintenance:
Implementing an EMS can be costly, involving upfront expenses for software
licenses, customization, integration, and training.
Ongoing maintenance costs, including software updates, support, and license
renewals, can also add to the total cost of ownership.
Resistance to Change:
Introducing an EMS may face resistance from employees who are accustomed
to traditional HR processes or fear job displacement due to automation.
Resistance to change can hinder adoption and undermine the success of the
EMS implementation.
Dependency on Technology:
Organizations become reliant on the EMS for critical HR functions, making them
vulnerable to disruptions in technology, such as system outages, downtime, or
software bugs.
10.Applications of EMS:
1. Corporate Organizations:
3. Educational Institutions:
4. Healthcare Organizations:
11.SAAS Application:
Ems is a SAAS based application which we are using.
12.Glossary:
1. Functionalities
2.Non-Functionalities
3.Objectives
4.Screens& Pages
5.Applications
6.Reference Websites
Suma payroll
Paycom
One pay
14.Technologies Used:
Java Script
Nodejs
15.Future Scope:
The future scope for Employee Management Systems (EMS) is promising, with
advancements in technology and evolving workforce dynamics driving
innovation in HR practices. Here are some areas of future growth and
development for EMS:
16.Purpose of Documentation:
17.Conclusion:
In conclusion, the Employee Management System (EMS) represents a
pivotal tool for modern organizations seeking to optimize their workforce
management processes, enhance employee experience, and drive business
success.