Security Management Manual for Civil Aviation Air Cargo

Warehousing Operations

Table of Contents

1. Introduction

o Purpose

o Scope

o Definitions

o Regulatory Framework

2. Organizational Security Structure

o Security Policy

o Roles and Responsibilities

3. Physical Security

o Perimeter Security

o Access Control

o Surveillance Systems

4. Personnel Security

o Recruitment and Background Checks

o Training and Awareness

o Identification and Badging

5. Cargo Security

o Screening Procedures

o Cargo Handling and Storage

o Documentation and Records

6. Information Security

o Data Protection

o Communication Protocols

o Cybersecurity Measures
 7. Emergency Response and Incident Management

o Emergency Procedures

o Incident Reporting

o Crisis Management

8. Audits and Inspections

o Internal Audits

o Regulatory Inspections

o Continuous Improvement

9. Appendices

o Glossary of Terms

o Relevant Legislation and Regulations

o Contact Information

o Templates and Forms

1. Introduction

Purpose

This manual outlines the security measures and procedures necessary to safeguard air cargo
warehousing operations, ensuring compliance with national and international civil aviation security
regulations.

Scope

The manual applies to all personnel, contractors, and visitors involved in the air cargo warehousing
operations at [Warehouse Location]. It covers physical security, personnel security, cargo security,
information security, and emergency response.

Definitions

 Air Cargo: Goods transported by aircraft.

 Warehousing Operations: Activities related to the storage and handling of air cargo.

 Security Incident: Any event that poses a threat to the safety and security of the warehousing
operations.

Regulatory Framework

 International Civil Aviation Organization (ICAO) Annex 17

 Transportation Security Administration (TSA) regulations

  National Civil Aviation Security Program (NCASP)

2. Organizational Security Structure

Security Policy

The security policy defines the commitment of the organization to safeguard the air cargo warehousing
operations. It includes adherence to all applicable laws and regulations, continuous improvement of
security measures, and fostering a culture of security awareness among employees.

Roles and Responsibilities

 Security Manager: Oversees all security operations, ensures compliance, and coordinates with
regulatory bodies.

 Security Officers: Conduct access control, surveillance, and patrol duties.

 Employees: Adhere to security procedures and report any suspicious activities.

3. Physical Security

Perimeter Security

 Fencing: The entire perimeter of the warehouse must be enclosed with a high-security fence.

 Gates: Access points must be secured with electronic gates and monitored by security
personnel.

 Lighting: Adequate lighting must be installed around the perimeter to deter unauthorized
access.

Access Control

 Badge System: All personnel must wear identification badges at all times.

 Visitor Management: Visitors must sign in, be escorted, and wear visitor badges.

 Controlled Entry Points: Only authorized personnel are allowed access to restricted areas.

Surveillance Systems

 CCTV: High-resolution cameras must cover all critical areas, including entry points, cargo storage
areas, and perimeters.

 Monitoring: CCTV footage must be monitored in real-time and stored for a minimum of 30 days.

 Alarms: Intrusion detection systems must be installed at vulnerable points.

4. Personnel Security

Recruitment and Background Checks

 Screening: All employees must undergo thorough background checks before employment.
  Periodic Checks: Regular background checks must be conducted to ensure ongoing
trustworthiness.

Training and Awareness

 Initial Training: New employees must receive comprehensive security training.

 Ongoing Training: Regular refresher courses and security drills must be conducted.

 Awareness Programs: Continuous security awareness programs must be implemented to keep

employees informed of current threats and best practices.

Identification and Badging

 ID Badges: Must be issued to all employees, contractors, and visitors.

 Badge Control: Procedures for issuing, retrieving, and deactivating badges must be strictly
followed.

5. Cargo Security

Screening Procedures

 X-Ray and Physical Inspection: All cargo must be screened using X-ray machines and/or physical
inspection.

 Random Checks: Conduct random checks on cargo to ensure compliance with security
procedures.

Cargo Handling and Storage

 Secure Storage: Cargo must be stored in secure areas with controlled access.

 Handling Procedures: Proper procedures must be followed to prevent tampering or

unauthorized access.

Documentation and Records

 Record Keeping: Maintain accurate records of all cargo movements, screening results, and
security incidents.

 Documentation: Ensure all cargo is accompanied by proper documentation and is traceable at all
times.

6. Information Security

Data Protection

 Access Control: Limit access to sensitive information to authorized personnel only.

 Data Encryption: Encrypt sensitive data both in transit and at rest.

 Data Disposal: Properly dispose of sensitive data to prevent unauthorized access.

Communication Protocols
  Secure Channels: Use secure communication channels for transmitting sensitive information.

 Confidentiality Agreements: Require employees to sign confidentiality agreements.

Cybersecurity Measures

 Firewalls and Anti-Virus: Install and regularly update firewalls and anti-virus software.

 Regular Audits: Conduct regular audits of IT systems to identify and mitigate vulnerabilities.

7. Emergency Response and Incident Management

Emergency Procedures

 Evacuation Plans: Develop and practice evacuation plans for different types of emergencies.

 Emergency Contacts: Maintain an up-to-date list of emergency contacts.

Incident Reporting

 Immediate Reporting: All security incidents must be reported immediately to the Security
Manager.

 Incident Log: Maintain a log of all incidents, including details and actions taken.

Crisis Management

 Crisis Team: Establish a crisis management team responsible for handling major incidents.

 Crisis Communication: Develop a communication plan for disseminating information during a

crisis.

8. Audits and Inspections

Internal Audits

 Regular Audits: Conduct regular internal audits to assess compliance with security procedures.

 Corrective Actions: Implement corrective actions based on audit findings.

Regulatory Inspections

 Compliance: Ensure readiness for inspections by regulatory bodies.

 Documentation: Maintain all necessary documentation to demonstrate compliance.

Continuous Improvement

 Feedback Mechanism: Establish a mechanism for employees to provide feedback on security

measures.

 Review and Update: Regularly review and update security policies and procedures.

9. Appendices

Glossary of Terms
Define key terms used in the manual for clarity and consistency.

Relevant Legislation and Regulations

List all applicable laws, regulations, and standards that govern air cargo security.

Contact Information

Provide contact details for key security personnel and emergency services.

Templates and Forms

Include templates for incident reports, visitor logs, access request forms, and other relevant documents.

This Security Management Manual is a living document and should be regularly reviewed and updated
to reflect changes in regulations, emerging threats, and best practices in the industry.