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PSCP - OCD-RO-10-as-of-Jun-2022-1 (REVISED)
PSCP - OCD-RO-10-as-of-Jun-2022-1 (REVISED)
PSCP - OCD-RO-10-as-of-Jun-2022-1 (REVISED)
Version 1
PUBLIC SERVICE
CONTINUITY PLAN
OCD 10
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I. Introduction
The recorded history of disasters in the Philippines confirms that the country is
vulnerable to natural and human-induced hazards. When emergencies or disasters occur,
the Government has the prime duty of ensuring the continued delivery of basic services to its
citizenry.
The enactment of Republic Act 10121 otherwise known as the "Philippine Disaster
Risk Reduction and Management Act of 2010" provided for the expanded functions of the
Office of Civil Defense (OCD). It was given the mission of administering a comprehensive
national civil defense (CV) and Disaster Risk Reduction and Management (DRRM) program
that aims to reduce vulnerability and risks to hazards and manage the consequences of
disasters. The OCD also serves as the implementing arm of the National Disaster Risk
Reduction and Management Council (NDRRMC).
Under the OCD's approved new Organizational Structure and Staffing Pattern
(OSSP), functions of the services at the Regional Office namely, the Policy Development
and Planning Section (PDPS); Capacity Building and Training Section (CBTS); Operations
Section (OS); and Rehabilitation and Recovery Management Section (RRMS) correspond to
the NDRRMC's four (4) thematic areas such as disaster prevention and mitigation;
preparedness; response; and rehabilitation and recovery. The Administrative and Financial
Management Section (AFMS) performs tasks to support the civil defense and disaster risk
reduction (ORR) operations and functions. The core functions of the OCD are as follows:
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II. Purpose
This document provides operational actions that will be undertaken by the OCD in
response to various forms of disruptive events and ensures continuity of core roles and
functions based on RA 10121 and the newly established OSSP.
The Plan includes risk assessment (ANNEX A), assumptions, activation criteria,
mission essential functions (MEFs), recovery time objectives (RTOs), continuity strategies,
roles and responsibilities, succession of authority, procedures, resource requirements, and
testing and maintenance.
It ensures that needed resources are available for disaster preparation and
response, and proper steps will be undertaken to permit the timely restoration of services.
Moreover, this plan will help the OCD minimize the risk that an emergency poses to its
employees. While this Plan underscores the urgency of continuity or immediate
resumption of mission essential functions, the safety and protection of the OCD employees
are of equal importance.
The OFFICE OF CIVIL DEFENSE X, guided by our mandate, vision, mission and
core values, commit to deliver mission essential functions even during disruptive
circumstances.
We shall ensure to continue the enhancement of the agency’s delivery mechanism
through public service continuity management.
We shall ensure the safety and welfare of employees and the communities and
ensure provision of necessary services and assistance.
IV. Scope
This PSCP shall apply to all personnel of the OCD stationed at the Regional Office
located at Antonio Luna cor. Sgt. Velez St., Brgy. 27, Cagayan de Oro City. These personnel
refer to those holding permanent status, as well as those under Contract of Service and Job
Order engagement, working inside the Regional Disaster Risk Reduction and Management
Operations Center (RDRRMOC) and Warehouse.
The disruptive event or disaster may either be short or long-term, natural or human
induced such as earthquake, tropical cyclones, fire, flooding, cyberattacks, criminal acts,
terrorism, coup d' etat, civil disturbance, explosions, hazardous chemical spills, among
others.
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In line with the OCD’s thrust and pursuant to the Office of the President of the
Philippines Cabinet Action/Decision File No. 381-120517-34 and the 4 th Meeting of the
Cabinet Cluster on Climate Change Adaptation, Mitigation and Disaster Risk Reduction,
requiring all government agencies to have their respective Public Service Continuity
Plans (PSCP) to guarantee continuity of operations amidst disruptions, and in
compliance to NDRRMC Memorandum No. 33 s 2018 with the Subject: Public Service
Continuity Plan (PSCP) Template for Government Agencies, the OCD 10 Regional
Office Continuity Core Team (CCT) is hereby constituted as follows:
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The roles and responsibilities of the OCD 10 Regional Office CCT are the following:
● Provides the heads/officials of the agency with the annual summary of planning
activities and accomplishments in relation to the OCD PSCP; and
● Serves as advocates for the continuity program.
Head of Agency
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● Approves the final plans and policies developed by the Continuity Planning Team
(CPT);
● Ensures development of strategic continuity vision and overarching policy; and
● Supports the work of the Continuity Manager and CPT for the agency including
the provision of the necessary budget and other resources to support the
continuity program; and
● Responsible for ensuring that continuity programs are appropriately resourced.
Continuity Manager
● Coordinates the overall activities of the CPT/CWG;
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● Formulate Work Plan which covers the detailed activities and timelines, and
persons in charge for completing, testing, evaluating, packaging, updating
and improving the PSCP;
● Finalized and completed the OCD Regional Office PSCP officially approved
by the Head of Agency, and
● Make proceedings of the meetings, workshops and simulation exercises.
The OCD 10 Regional Office has identified a DCG composed of five (5) Service
Teams and three (3) Support Teams in charge of ensuring the safety and
security of each and every personnel in times of a disruptive event or a disaster.
The DCG Chair supervises the emergency management procedures and the
operating teams. Heads and members of above cited teams will be assigned
based on their skills/competencies.
DCG Chair:
● Responsible in making recommendation to the HOA for the activation I
deactivation of the OCD CO PSCP Performs over-all supervision on the
Service and Support Teams
● Consolidates the plan of action, standard operating procedures, reports and
recommendations of the various Service and Support Teams and submit to
the OCD Management and the Continuity Core Team
● Coordinates the activities of the DCG with the Continuity Core Team and
OCD Services
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Service Teams
1. Evacuation Team
● Directs the evacuation of personnel from the buildings unto the assembly
area and to the evacuation site
2. Search and Rescue Team
● Performs search and rescue operations
3. Fire Suppression Team
● Performs immediate and actual firefighting operations
● Immediately calls up the Bureau of Fire Protection and assists the latter upon
arrival and take -over
● Conducts a thorough assessment of the situation and ensures that all fire
hazards have been eliminated, reduced or controlled
● Conducts salvage operations of the buildings' valuable contents
4. Security Team
● Secures the vacated buildings, the assembly area, evacuation and
alternate sites
● Clears the streets and passageways of any obstructions for ease of
personnel I vehicle movement
● Responds to alarm signals or other suspicious activities and reports the
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matter to authorities
5. First Aid Team
● Assesses any casualties and provides immediate, lifesaving medical care
to the inured personnel
● Arranges for further medical help or other emergency services and
provides handover when further medical help arrives
6. Safety / Damage Control Team
● Ensures safety of personnel during PSCP activation
● Recommends to the DCG Chair whether it is safe to return and I or use the
OCD building I facilities after the disruptive event I disaster
● Estimates the costs of damages incurred on the buildings, facilities and other
assets and recommends appropriate action
Support Teams
I
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Supplies Unit:
o Provides the equipment and supplies requirements of personnel in the
evacuation area and alternate sites
Relief Unit:
o Provides the day-to-day basic sustainability needs of personnel in
the evacuation area and alternate site including, but not limited to food
and water
Transportation Unit
o Provides transport services for the victims I casualties to hospitals;
personnel, equipment and supplies to the evacuation a 1d alt hate sites;
and in such other analogous situations
Promptly notifies the concerned agencies of the disruptive event / disaster and
requests for assistance.
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3. Call Tree - a structured cascade process that enables a list of persons, roles
and/ or organization to be contacted as a part of information exchange or
plan invocation procedure (BC I Glossary 2011)
4. Continuity of Operations - the capability to continue essential program
functions and to preserve essential facilities, equipment, and records across a
broad range of potential emergencies (Emergency Management Standard
2oo7)1
5. Continuity of Government - the coordinated effort within each branch of
government to ensure that national essential functions continue to be
performed during a catastrophic emergency.
6. Core Working Hours - the period of time wherein personnel are required to
render services at the office. The core working hours for the OCD is from 9:00 am
to 4:00 p.m. Mondays to Fridays except holidays (OCD Memorandum No. 340 s.
2017 re Draft on Adopting a Flexi-time Work Schedule for the OCD and
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11. Emergency Alert and Warning Message (EAWM) - message from the
Warning Agencies that is hazard specific, area focused and time bound, intended
to the subscribers of Telecommunication Companies (NDRRMC Joint
Memorandum Circular No. 001, s. 2015)
12. Evacuation Site - an identified site where OCD personnel should proceed after
accounting I head count from the Assembly Area. This site provides the basic
sustainability needs such as food, water and temporary shelter
15. Non-Critical Personnel - OCD personnel who, for purposes of the OC PSCP,
are those that do not belong to the ff groups: performing the MEFs; the Disaster
Control Group; Continuity Coordination Team, and OCD Key
Officials/Management
16. Primary Facility - the RDRRM Operations Center which provides the facility for
the performance of the MEFs
17. Recovery Time Objectives – the period of time following an incident within
which: a) product or services must be resumed; or b) activity must be
resumed; or c) resources must be recovered.
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VII. Assumptions
Personnel Strength
As of Jun 2022, the OCD 10 Regional Office has a total 36 personnel, broken down
as follows:
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1. Activation Criteria
2. Timeline of Activation
Activation of the OCD 10 PSCP shall be recommended by the DCG, after the
determination of the Safety/Damage Control Team, to the Regional Director immediately or
within the first hour after the occurrence of the disruptive event or disaster, as follows:
Determination of
the Damage
Recommendation
Assessment Team if Declaration of
of the DCG Chair to
Normal Working Disruptive Activation of DCG Activation Criteria Activation of the
the Regional
Hours Event/Disaster Teams is met and their PSCP by the
Director for the
subsequent Regional Director
Activation of PSCP
recommendation to
the DCG Chair
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If the disruptive event or disaster occurs beyond the core working hours, or during weekend
or holiday, the Operations Section Chief or his/her identified successor in the Operations
Section PSCP shall, in coordination with the DCG Chair, recommend to the Regional
Director the activation of the OCD 10 PSCP.
The activation of the PSCP should, however, be automatic and immediate when the
disruptive event is On-set Disaster such as Intensity VI (or higher) earthquake, bombing
incident, war, arson, etc.
c) Delegation of Authority
1) Line of Succession:
Alternate personnel have been identified in the event that the designated responsible
personnel are not available or incapacitated to perform the MEFs, as follows:
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agencies and
LDRRMCs
5. Conduct of Chief, DRRMD Chief, OS Chief, OpCen CDO II, OS
Emergency
Meeting
6. RDRRMC Chief, DRRMD Chief, OS Chief, OpCen CDO II, OS
Response
Cluster
activation
7. Preparations Chief, OS Chief, OpCen IO II, OS CDO II, OS
and release of
RDRRMC
SitRep
8. Pooling and Chief, DRRMD Chief, OS Chief, OpCen CDO II, OS
deployment of
RDRRMC
RDANA Team
9. Preparation IO II, OS Chief, OpCen CDO II, OS OS
and
dissemination
of Press
Releases
10. Organize, IO II, OS Chief, OpCen CDO II, OS CDO , OS
facilitate and
manage press
conferences,
media
briefings
during disaster
operations
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X. Continuity Strategies
A) When a disruptive event or disaster occurs, and upon the declaration of the Regional
Director or his successor of the activation of the OCD 10 PSCP, the following general
procedures shall be observed:
1. Personnel safety is first secured. If the disruptive event or disaster occurs during
a regular working day, the personnel should evacuate the building and proceed to
the assembly area for a headcount/accounting. On the other hand, if the
disruptive even or disaster occurs outside the core working hours, the Call Tree is
activated as follows:
B. Succession Leadership
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In the event that the OCD leadership is affected such that the Regional Director is among
the casualties and neither his location nor current status can be ascertained, and upon
activation of the Call Tree, the succession of leadership shall be as follows:
● End-user requirements
● Vital Records
● Key contacts/suppliers
● Storage requirements
● Equipment requirements
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The method of communication may vary, there are three (3) primary communication tools
available to personnel in Region 10, Internet-Electronic Mail, Telephone lines and Cellular
Network communication. There are alternate means such as Facsimile and Amateur Radio.
This PSCP will be tested quarterly, particularly during the conduct of the Nationwide
Simultaneous Earthquake Drill (NSED) which is being spearheaded by the Capacity
Building and Training Section (CBTS)
XIV. References
1) Office of the President of the Philippines Cabinet Action/Decision File No. 381-
120517-34 and the 4th Meeting of the Cabinet on Climate Change Adaptation,
Mitigation and Disaster Risk Reduction, requiring all government agencies to
have their respective Public Service Continuity Plans (PSCPs)
2) NDRRMC Memorandum No. 33 dated 10 April2018
3) RA 10121
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