How to Upload Your Invoice

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corresponding directorate.

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Contents

1
Flipping/Converting PO to Invoices

2
Creating Credit Notes

3
Milestones Payment Invoices

2
 1
Flipping/Converting PO to Invoices

Overview

1 2 3 4 5 6
Search PO# Click Gold Fill in all the Ensure Totals Send invoice
Log into CSP to be Coin to flip required and Taxes are to Goto
invoiced into invoice information updated

For complete invoicing requirements, please refer to gjk.id/invoicing 3

 1
Flipping/Converting PO to Invoices

1 2
Log into CSP Search PO# to be invoiced

Step 1: Open Coupa Supplier Portal (CSP) - Step 3: Click on “Orders” tab
https://supplier.coupahost.com/sessions/new

Step 2: Log into the the system

Step 4: Search the PO#, you can search by

a. Typing the PO# on search fields
b. Scroll through all the PO Lists
c. Set from your own view

c a c
Choose the view Finally, click on the
b which you would
2 magnifying glass to
like to 2have, you search 2
might prefer to
2 only see “Open
Orders” only

For complete invoicing requirements, please refer to gjk.id/invoicing

4
 1
Flipping/Converting PO to Invoices

3
Click Gold Coin to flip into invoice

Step 5: Click on “Gold Coin”

For complete invoicing requirements, please refer to gjk.id/invoicing

5
 1
Flipping/Converting PO to Invoices

4
Fill in all the required information

Step 6: Input all information required in the Create Invoice Form. Ensure that all mandatory fields (*) are filled up or the form will be rejected

Step 7: Under the “Image Scan” section, ensure that you have attached the invoicing documents in accordance with requirement as stated in gjk.id/invoicing

Step 8: Click the magnifying glass icon to set the Invoice From Address

For complete invoicing requirements, please refer to gjk.id/invoicing

6
 1
Flipping/Converting PO to Invoices

4
Fill in all the required information

Step 6: Input all information required in the Create Invoice Form. Ensure that all mandatory fields (*) are filled up or the form will be rejected

Step 7: Under the “Image Scan” section, ensure that you have attached the invoicing documents in accordance with requirement as stated in gjk.id/invoicing

For complete invoicing requirements, please refer to gjk.id/invoicing

7
Invoice From Details
1 2
Remit-To Address is the address which GoTo
should send payment to for invoices with your
company.

1. Select legal entity for Invoice from code

from the list

2. If there’s no Legal Entity provided, Click Add

New

3. Input Legal Entity Name: Your Given Name

3
or Operating Company Name. It should be
4 pre-populated by your GoTo contact.

4. Country: Country in which the bulk of your

business is located
5

5. Click Continue
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Invoice From Details
6

6. Customers: When using the Coupa Supplier Portal, you

can choose to be connected to other customers using
Coupa aside from GoTo

7. Invoicing Address: Enter the registered address of your

legal entity. This address should be the same address
with the company or office is registered.
Notes: Mandatory Field (Address Line 1, City, Post code,
Country)

8. Click Save & Continue

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Invoice From Details

9. Payment Type: Choose Address, and ensure

the address same with address inputted in
point 7
10
10. Click Save & Continue

11. Click Next

11

10
Invoice From Details

12. Click Done

13. Click Add Now

12

13

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 1
Flipping/Converting PO to Invoices

4
Fill in all the required information

Step 8: Scroll down Under the “Lines” section, ensure that you have entered the correct Description, Quantity and UOM (If Goods type) and Price

Condition 1 – Full Invoice: Input Full Amount to be invoiced

Condition 2 – Partial Invoice: Input Amount in accordance with the amount/quantity to be invoiced
Condition 3 – Milestones Payment Invoice: Choose Milestone to be paid and Input Amount based on the agreed Terms & Conditions

For complete invoicing requirements, please refer to gjk.id/invoicing

12
 1
Flipping/Converting PO to Invoices

4
Fill in all the required information

Step 9: Scroll down on “Taxes” section, choose the relevant tax in accordance with the VAT Tax Code shown from PO. If found discrepancies,
please contact your User/Sourcing Team

5
Ensure Totals and Taxes are updated

Step 10: Click on “Calculate”, check that numbers have been updated and Total has been correctly calculated

For complete invoicing requirements, please refer to gjk.id/invoicing

13
 1
Flipping/Converting PO to Invoices

4
Send invoice to Goto

Step 11: Once has been reviewed, click Submit

Step 12: Click Send Invoice to continue process the invoice submission

For complete invoicing requirements, please refer to gjk.id/invoicing

14
 2
Creating Credit Notes

Overview

1 2 3 Click Red 4 5 6
Search PO# Fill in all the Ensure Totals
Coin to Send invoice
Log into CSP to be required and Taxes are
create Credit to Goto
invoiced information updated
Note

For complete invoicing requirements, please refer to gjk.id/invoicing

15
 2
Creating Credit Notes

1 2
Log into CSP Search PO# to be invoiced

Step 1: Open Coupa Supplier Portal (CSP) - Step 3: Click on “Orders” tab
https://supplier.coupahost.com/sessions/new

Step 2: Log into the the system

Step 4: Search the PO#, you can search by

a. Typing the PO# on search fields
b. Scroll through all the PO Lists
c. Set from your own view

c a c
Choose the view Finally, click on the
b which you would
2 magnifying glass to
like to 2have, you search 2
might prefer to
2 only see “Open
Orders” only

For complete invoicing requirements, please refer to gjk.id/invoicing

16
 2
Creating Credit Notes

3
Click Gold Coin to flip into invoice

Step 5: Click on “Red Coin”

For complete invoicing requirements, please refer to gjk.id/invoicing

17
 2
Creating Credit Notes

4
Fill in all the required information

Step 6: Input all information required in the Create Credit Note Form. Ensure that all mandatory fields (*) are filled up or the form will be
rejected
Step 7: Under the “Image Scan” section, ensure that you have attached the invoicing documents in accordance with requirement as stated
in gjk.id/invoicing

Step 8: Scroll down Under the “Lines” section, ensure that you have entered the Negative Value in the Price or Quantity Field.

For complete invoicing requirements, please refer to gjk.id/invoicing

18
 2
Creating Credit Notes

4
Fill in all the required information

Step 9: Scroll down on “Taxes” section, choose the relevant tax in accordance with the VAT Tax Code shown from PO. If found discrepancies,
please contact your User/Sourcing Team

5
Ensure Totals and Taxes are updated

Step 10: Click on “Calculate”, check that numbers have been updated and Total has been correctly calculated

For complete invoicing requirements, please refer to gjk.id/invoicing

19
 2
Creating Credit Notes

4
Send invoice to Goto

Step 11: Once has been reviewed, click Submit

Step 12: Click Send Credit Note to continue process the invoice submission

For complete invoicing requirements, please refer to gjk.id/invoicing

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 Congratulations! You have completed the
Supplier Enablement Training!

If you have any questions or need help, reach out to:

vendormanagement@gojek.com

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