SOLICITATION NUMBER: 72061324R10016

ISSUANCE DATE: June 26, 2024

CLOSING DATE/TIME: July 25, 2024, at 17:00 hours

Harare local time

SUBJECT: Solicitation for a USAID Financial Analyst Cooperating Country National Personal
Service Contractor (CCNPSC - Local Compensation Plan)

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID),
is seeking offers from qualified persons to provide personal services under contract as described in this
solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will
not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all
individuals, including those from disadvantaged and under-represented groups, to respond to the
solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay
any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.

Sincerely,

Jason Digitally signed

by Jason DuPont

DuPont Date: 2024.06.26

09:10:45 +02'00'
Jason Dupont
Contracting Officer
72061324R10016

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72061324R10016

2. ISSUANCE DATE: June 26, 2024

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: July 25, 2024, at 17:30
hours local time.

4. POINT OF CONTACT: Zandile Goromonza, email at

zgoromonzi@usaid.gov.

5. POSITION TITLE: USAID Financial Analyst

6. MARKET VALUE: $72,172 - $104,642 US$ equivalent to FSN-11. In accordance with AIDAR
Appendix J and the Local Compensation Plan of USAID/Harare. Final compensation will be
negotiated within the listed market value.

7. PERIOD OF PERFORMANCE: The base period will be one year, estimated to start on/about
September 2024. Based on Agency need, the Contracting Officer may exercise an additional four
1-year option period (s) for the date(s) estimated as follows.

Base Period: September 1, 2024, to August 31, 2025

Option Period 1: September 1, 2025, to August 31, 2026
Option Period 2: September 1, 2026, to August 31, 2027
Option Period 3: September 1, 2027, to August 31, 2028
Option Period 4: September 1, 2028, to August 31, 2029

8. PLACE OF PERFORMANCE: Harare, Zimbabwe, with possible travel as stated in the Statement
of Duties

9. ELIGIBLE OFFERORS: Cooperating Country Nationals. Cooperating Country National (CCN)

means an individual who is a cooperating country citizen, or a non-cooperating country citizen
lawfully admitted for permanent residence in the cooperating country.

10. SECURITY LEVEL REQUIRED: Facility Access or CCN Security Certification issued by the US
Embassy Regional Security Office.

11. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

The incumbent is one of three Financial Analysts in the Mission. The Financial Analyst serves as one
of the Mission’s FSN experts and adviser on all financial management matters necessary to support
the successful achievement of the Mission’s development objectives and programs.

The Financial Analyst (FA) position is in the Office of Financial Management, USAID/Zimbabwe.
The Office of Financial Management provides full financial management services to the
USAID/Zimbabwe Mission. USAID/Zimbabwe has a large and diverse unilateral assistance program
72061324R10016

including PEPFAR, Presidential Malaria Initiative, development assistance, Feed the Future, and
Food for Peace programs. The Mission has an annual program budget of $210 million per year in
addition to $8 million in operating expense and implements more than 30 development projects with
a life of project value of $750million.

The FA will play a key role in the implementation of the Agency’s Chief Financial Officer’s strategy
in USAID/Zimbabwe, to continuously improve the financial accountability, oversight, and delivery
of Agency development programs, increasing the efficiency of Agency business practices and
Implementing Partners capacity. The position provides financial management support and advice on
the Mission’s programmatic activity design, implementation, evaluation, and closeout.
The FA will serve on Development Objective teams tasked with implementing and achieving results
under the Country Development Cooperation Strategy (CDCS). S/he works under the general
day-to-day supervision of the Supervisory Financial Analyst.

2. Statement of Duties to be Performed

A. Ensuring the integrity of financial aspects of developing, implementing and evaluating

USAID projects by performing the full range of analysis, review and assessments
required to determine the implementing partners’ financial sufficiency of funds and the
financial viability to carry out proposed program activities; responsibilities include:
(50%)

● Leading and coordinating the financial analysis function for assigned portfolio and Development
Objective(s) (DO) and in non-DO targets of opportunity activities.
● Identifying and selecting the most suitable financial and implementation mechanisms that
guarantee the effective achievement of program results and secures its financial accountability.
● Monitoring the financial implementation of program activities and ensuring consistency with
program designs; serving as a primary liaison between the USAID/Zimbabwe Mission and
partner organizations, C/AORs, and Government officials of Zimbabwe for all matters of mutual
interest; Monitoring the financial progress of program activities in the assigned portfolio and
verifying the integrity of the financial information in Agency financial management system
(Phoenix). This includes, but is not limited to quarterly functions such as accruals, pipeline
reporting, 1311 reviews, updating the close-out and audit management trackers and taking action
to research and correct any anomalies.
● Analyzing pipelines to ensure Mission complies with Agency policies on forward funding.
Following up on the causes of excessive or insufficient project pipelines.
● Assuring compliance with financial reporting requirements spelled out in contracts and
agreements.
● Planning and conducting field visits to examine accounts for accuracy and to ensure proper
understanding of USAID financial management requirements and applicable cost principles.
Completing site visit reports and tracking and following up on implementation of findings and
recommendations.
● Assisting DO teams with the improvement of financial management systems and procedures at
implementing mechanism units, with views towards better control and monitoring over projects.
● Assisting in the closure of obligating documents, including purchase orders, grants, cooperative
agreements, and/or contracts and reconciling actions.
● Maintaining, reconciling, and analyzing the accounting records for assigned DO portfolio(s).
Analyzing coding to ensure accuracy, validity, and compliance with USAID regulations and
maximized use of MAPPR for standardized reporting.
72061324R10016

● Performing, in conjunction with the OE/Project Accountant, continuous and specific reviews for
DO team activities to fully support outstanding commitments, earmarks and obligations and take
action to resolve outstanding items.
● Providing DO teams and mission management with financial information and expert advice on
various types of financial transactions including commitments, obligations, and expenditures of
project funds, in order to ensure efficient program implementation.
● Providing input to activity work plans, expenditure plans and budgets. Actively participates in
DO area reviews and meetings. When required, assists DO team members in solving specific
project accounting problems.
● Preparing financial accounting, reporting, and budget control policies.
● Assuring open earmarks and open commitments are obligated in a timely manner and any excess
funds are de-committed to maximize use of program funds.
● Liaising with COR/AORs/activity managers and the relevant voucher examiner on liquidations of
advances issued to contractors and grantees.
● Reconciling mechanisms to close out completed activities. This involves working closely with
the DO teams and implementing organizations to ensure that final vouchers have been received
and paid and that final de-commitment/de-obligations can be made. Incumbent will work closely
with the C/AO and DO team in securing relevant documentation to close out the grants, contracts,
and cooperative agreements.

B. Advising on the viability and soundness of potential and ongoing partners and on steps
to be taken to implement pre-award, financial assessment, and audit findings and
recommendations to enhance fiscal viability of USAID implementing partner
organizations and programs. Responsibilities include: 35%

● Conducting comprehensive financial, administrative management reviews, and pre-award

surveys for assigned portfolios to determine if USAID grantees and contractors are maintaining
systems, procedures, and internal controls necessary to adequately and properly manage and
account for USAID funds and assets in accordance with the terms and conditions of grants and
contracts.
● Providing an opinion on the confidence to be placed on the grantee's internal controls and offers
advice to grantees on weaknesses and possible solutions to identified problems.
● Planning for and providing implementing partners with assistance in developing financial,
administrative, and internal control systems that adequately safeguard resources and ensure
statutory and regulatory compliance.
● Developing and supervising implementation of recommendations resulting from assessments and
pre-award surveys.
● Compiling and developing an accurate representation of the Mission’s annual audit plan to
ensure all required audits of recipients are performed.
● Assisting the Controller in the conduct of the Mission’s Audit Management Resolution Plan
(AMRP); ensuring USAID/Zimbabwe is represented at all necessary audit entrance and exit
conferences within assigned portfolio; reviewing and clearing scope of work for assigned
portfolio recipient or agency contracted audits; drafting audit-related Mission correspondence;
advising the Mission on recipient contract audit requirements and results, and collaborating with
the Office of Acquisition and Assistance in maintaining the AMRP tracking system to ensure
proper, timely closure of all open audit recommendations.
● Providing supporting documentation related to financial and control matters in order to
adequately close audit recommendations, drafting audit closure memorandums, and uploading
final approved memos and supporting documentations to the Consolidated Audit and
Compliance System (CACs).
72061324R10016

C. Ensuring the integrity of the internal operations of the USAID Mission; responsibilities
and other financial management related duties as may be required and assigned by the
Controller: 15%

● Evaluating the Mission’s administrative and operating procedures and measurement of risk, as
requested.
● Making recommendations as deemed appropriate which would improve the accounting,
administrative systems, and management controls, and assisting in the implementation of any
recommendations resulting from such evaluation as approved by the Controller.
● Coordinating the annual Federal Manager’s Financial Integrity Act (FMFIA), the follow-up and
closure of the Mission’s outstanding FMFIA weaknesses, and the documentation updates on audit
and FMFIA issues required for the quarterly MCRC meetings.
● Coordinating the agenda and format for the MCRC meetings in coordination with the Controller
and MCRC Chair, currently the Deputy Mission Director and drafting minutes and follow up
actions from the MCRC meetings.
● Conducting independent special analysis, including sensitive or privileged information, and
identifying potential favorable or unfavorable trends, indications, or irregularities, bringing them
to the attention of the Controller and offering solutions to mitigate risks and/or advise on best
practices.
● Understanding and monitoring the status of VAT submissions and reimbursements with partners,
Embassy, and the GOZ and liaises with Ministry officials as appropriate. Reconciling VAT
related issues to audit findings for closure of VAT related recommendations.
● Reconciling outstanding USAID loans with the GOZ and liaising with GOZ officials on notice of
payments due and quarterly outstanding loan balances.
● Serve as COR for the Mission’s Financial Management Support Services IDIQ.

3. Supervisory Relationship: The incumbent reports to the Supervisory Financial Analyst who
provides, to the extent required, advice and assistance. Works with reasonable supervision and is
expected to exhibit a high degree of initiative, independence, decision making, and analytical
skills. Incumbent is expected to present only significant policy level issues to the Controller
through the Supervisory Financial Analyst for action.

4. Supervisory Controls: None.

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: Possession of a university degree (bachelor’s degree) in accounting, finance or

business administration is required. A master’s degree in accounting, finance or business
administration or a professional certification such as a CPA..

b. Prior Work Experience: At least 6 years of progressively responsible experience in professional

accounting, auditing, or financial management, preferably in public accounting or donor project
financing. Work experience in a computerized enabled financial/accounting environment is required.
c. Language Proficiency: Level IV English is required. English language proficiency, speaking and
writing required.
72061324R10016

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR
52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive
range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In
accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise
be in the competitive range exceeds the number at which an efficient competition can be conducted,
the CO may limit the number of offerors in the competitive range to the greatest number that will
permit an efficient competition among the most highly rated offers. The FAR provisions referenced
above are available at https://www.acquisition.gov/browse/index/far.

The technical evaluation committee may conduct reference checks, including references from
individuals who have not been specifically identified by the offeror, and may do so before or after a
candidate is interviewed.

Offerors who meet the minimum qualifications listed above will be evaluated and ranked according to
the following job-related criteria. Top-ranking candidates will be invited for a written test and an oral
interview.

Job Knowledge: (60%)

A thorough knowledge and understanding of professional accounting principles, USG and host
government accounting rules and audit requirements, theories, practices and terminology and a
thorough knowledge of laws, regulations and procedures governing USAID financial management is
required. Must understand USAID organization and operations and be familiar with USAID
strategic activity design, implementation, evaluation, policies and processes. Extensive knowledge
and understanding of USG and GoZ governmental operating budgets and regulations.

Skills and Abilities: (40%)

Must be able to analyze accounting processes and identify practices and procedures which require
correction or modification. Must be able to perform sophisticated analysis of management controls
and capabilities of partner/beneficiary organizations and make independent judgments on their
institutional accounting and management capabilities. Must be able to assimilate, distill, prioritize,
and present facts and recommendations in a clear, concise manner, both orally and in writing. Must
be able to communicate effectively with non-accounting personnel in explaining accounting, audit,
and management requirements and potentials. Proficiency in Microsoft EXCEL spreadsheet
software is required, as is the ability to work with data processing software such as Microsoft Word,
PowerPoint, and Access. Must be skilled in the use of computer-based analytical programs and the
USAID data management systems.

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit this google form, and

2. Complete and submit the application package via email to zimrecruit@usaid.gov to the attention of
the Human Resources Office. The application package must include the following documents:

a) USAID Form AID 309-2 PSC Application Form (Offeror Information for Personal Services
Contracts) with handwritten signature (available at the USAID website,
http://www.usaid.gov/forms/).
72061324R10016

b) A signed application letter, detailing how the applicant meets the above minimum qualifications
and evaluation criteria. Please type in the letter your response to each item, e.g., education,
experience, job knowledge, etc. and state how you meet the targeted minimum qualifications and
evaluation criteria. Failure to do this will result in you not being shortlisted. Please do not issue
your documents in a zipped format.

c) A current resume relevant to the position (no more than 2 pages).

d) Names of three professional references, including at least one current/former supervisor, that have
knowledge of the offeror’s ability to perform the duties set forth in the solicitation. This information
may be included in the cover letter or resume/CV.
e) Any other documentation that addresses the qualification requirements of the position listed above.
Offerors who do not include all above required documents in their offer submission will not be
considered for this position.

3. Offers must be received by the closing date and time specified in Section I, item 3, and submitted
to zimrecruit@usaid.gov to the attention of the Human Resources Office.

4. Offeror submissions must clearly reference the Solicitation number on all offeror submitted
documents

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an
offeror is selected for the contract award:

a. Security Eligibility/Facility Access Forms

b. Medical Clearance Forms
c. Forms for use of government furnished equipment and remote access as applicable.
d. Financial Disclosure, as appropriate

VI. BENEFITS AND ALLOWANCES

Benefits and allowances are in accordance with the U.S. Mission Zimbabwe Local Compensation
Plan and will be communicated to the successful candidate.

VII. TAXES

Locally Employed Staff are responsible for paying local income taxes. The U.S. Mission does not
withhold year-end local income tax payments.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO

PSCs

USAID regulations and policies governing CCNPSC and TCNPSC awards are available at these
sources:
1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a
Cooperating Country National and with a Third Country National for Personal Services Abroad”,
including contract clause “General Provisions,” available at
72061324R10016

https://www.usaid.gov/ads/policy/300/aidar

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line
item is to be determined upon contract award as described below:

LINE ITEMS
QUANTITY UNIT UNIT
ITEM SUPPLIES/SERVICES (DESCRIPTION) AMOUNT
(C) (D) PRICE
NO (B) (F)
(E)
(A)
1 LOT $ _TBD_
0001 Base Period - Compensation, Fringe Benefits and $_TBD at Award after
Other Direct Costs (ODCs) negotiations with
- Award Type: Cost Contractor_
- Product Service Code: [e.g., R497]
- Accounting Info: [insert one or more citation(s) from
Phoenix/GLAAS]
1 LOT $
1001 Option Period 1 – Compensation, Fringe Benefits $_TBD at Award after
_TBD__
and Other Direct Costs (ODCs) negotiations with
- Award Type: Cost Contractor_
- Product Service Code: [e.g., R497]
- Accounting Info: [insert from Phoenix/GLAAS]
1 LOT $
2001 Option Period 2 – Compensation, Fringe Benefits $_TBD at Award after
_TBD__
and Other Direct Costs (ODCs) negotiations with
- Award Type: Cost Contractor_
- Product Service Code: [e.g., R497]
- Accounting Info: [insert from Phoenix/GLAAS]
1 LOT $
3001 Option Period 3 – Compensation, Fringe Benefits $_TBD at Award after
_TBD__
and Other Direct Costs (ODCs) negotiations with
- Award Type: Cost Contractor_
- Product Service Code: [e.g., R497]
- Accounting Info: [insert from Phoenix/GLAAS
1 LOT $
4001 Option Period 4 – Compensation, Fringe Benefits $_TBD at Award after
_TBD__
and Other Direct Costs (ODCs) negotiations with
- Award Type: Cost Contractor
- Product Service Code: [e.g., R497]
- Accounting Info: [insert from Phoenix/GLAAS

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for

Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the
contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of
the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with
General Provision 2 and 5 CFR 2635. See
https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct.

5. PSC Ombudsman
The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into
72061324R10016

a contract with the United States Agency for International Development and is available to provide
clarity on their specific contract with the Agency. Please visit our page for additional information:
https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

6. FAR Provisions Incorporated by Reference

[Insert the applicable FAR date in the format 3-LETTER MONTH, 4-DIGIT YEAR]

52.204-27 PROHIBITION ON A BYTEDANCE COVERED 05/22/2024

APPLICATION