CLASS 6

LESSON 4 MICROSOFT EXCEL 2016

Answer the following questions:
1. How will you make modification in the cell contents using Edit mode?
Ans. To modify the cell contents using Edit mode:

 Double click on the cell

 Edit mode will be indicated on the left side of the status bar. Position the pointer at the
desired place and change the contents.
 Press Enter key to make the changes in the current cell.

2. Explain the two methods to insert a column in a worksheet.

Ans. Method 1: Select the column to the left of which a new column is to be inserted. Click on
the Insert button in the home tab and choose Insert sheet columns option.
Method 2: Right click on the cell and select insert option from the pop up menu and select
entire column option.
3. What is the function of undo and redo commands?
Ans: Undo command is used to retrieve the previous data which is modified in the cell.
Redo command is used to repeat the last action that you have undone using undo command.
4. How will you select a range and non-adjacent cells in a worksheet?
Ans: Selecting a range:- Select the first cell, then hold down the Shift key and select the last cell.
Selecting Non-adjacent cells:-Click on a cell, then hold down the Ctrl key and click on other cells
for selection.

5. How will you move data in a worksheet using the dragging method?
Ans: To move data in a worksheet using the dragging method:

 Select the cell or range of cells. Position the mouse pointer at the edge of selected cells.
 The pointer changes from a white cross symbol to a move pointer symbol.
 Drag the selected cell or a range of cells to a new destination and release the mouse
button. The data will be moved to a new location.
6. Explain any two methods for copying data.
Ans: method 1: select the cell or range of cells that you want to copy. Click on the copy button
in the clipboard group in home tab. Select the destination cell and click on the paste button in
the clipboard group in the home tab.
Method 2: select the cell or range of cells that you want to copy. Right click on the cell and
select copy command. Select the destination cell, Right click on the cell and choose paste
option.
7. What is Auto fill feature? How can it be applied?
Ans: Auto fill feature is the easiest method to fill data in the cells automatically. It can be
applied by following given steps:

 Type the data in a cell

 Position the pointer at the lower right corner of the cell. The mouse pointer changes
into cross symbol.
 Hold down the left mouse button and drag the fill handle up to the destination cell.
Release the mouse button.
8. How can you change the row height and column width in a worksheet?
Ans: To change the row height/ column width in a worksheet:

 Click on the drop down arrow of the Format button in the cells group on the home tab.
 Click row height/ column width option. Enter the desired value in the dialog box
appeared. Click ok.
9. What is Flash fill? Explain with the help of an example.
Ans. Flash fill is a feature which identifies the data fill pattern that you use frequently in a
worksheet and then fills the remaining series accordingly.
Example:

 Make two columns- NAMES column and INITIALS column in the excel sheet. Fill the
data in NAMES COLUMN.
 The INITIAL column should have data that is the combination of the first characters of
the first name and last name. Example RK for Ravi Kumar.
 Type RK in the INITIAL columns and press enter key.
 Click on the fill drop down arrow present on the home tab in the Editing group and
select the Flash fill option. You can also use the shortcut key Ctrl + E.
 The initials of the rest of the entries will be automatically added in the remaining cells of
the INITIAL column.