BR100 - Accounts Payable - Final

AIM
BR.100
APPLICATION SETUP
ACCOUNT PAYABLES
Jordan New Cable Company
Author: Ravi Vadlamudi

Creation Date: September 25, 2007
Last Updated: July 21, 2009
Document Ref: B.P.080 Accounts Payables
Version: FINAL
Approvals:
JNCC Project Manager
JNCC Accounts Payables

Module Owner
BR.100 Doc Ref: B.P.080 Accounts Payables
July 21, 2009
Document Control
Change Record
3
Date Author Version Change Reference
July 21, Ravi Vadlamudi FINAL B.P.080 Accounts Payables

2009
Reviewers
Name Position
Distribution
Copy No. Name Location
1 Library Master Project Library
2 Project Manager
Document Control 1iilxix41ii
File Ref: 768099087.docx
Company Confidential - For internal use only

July 21, 2009
Note To Holders:
If you receive an electronic copy of this document and print it out, please write your
name on the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front
cover, for document control purposes.
Document Control 1iiilxix41iii

July 21, 2009
Contents
Document Control...................................................................................................................ii
AP: Application Setup Control Sheet - Payables.................................................................1
AP: Choose a Set of Books.....................................................................................................3
AP: Define Invoice Tolerances..............................................................................................4
AP: Define Tax Names...........................................................................................................5
AP: Define Withholding Tax Groups...................................................................................7
AP: Define QuickCodes..........................................................................................................8
AP: Define Expense Report Templates..............................................................................10
AP: Define Financial Options..............................................................................................12
AP: Define Accounts Payable Options...............................................................................16
AP: Define Payment Formats..............................................................................................23
AP: Define Aging Periods....................................................................................................28
AP: Define Special Calendars..............................................................................................31
AP: Open and Close Accounts Payable Periods................................................................33
AP: Define Profile Options..................................................................................................34
Open and Closed Issues for this Deliverable.....................................................................35
Open Issues......................................................................................................................35
Closed Issues....................................................................................................................35
Document Control 1ivlxix41iv

July 21, 2009
AP: Application Setup Control Sheet - Payables
Environment Name: JNCC Production Machine: Linux x86 Type (definition, execution, or both):
Workflow Setup Task QA Due Date S

SubWorkflow Name onsibi Respo i
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Setup Accounts Payable

AP: Choose a Set of Books
Seuper user

AP: Define Invoice Tolerances
Seuper user

AP: Define Tax Names
Seuper user
Document Control 1169411

July 21, 2009

lity nsibili g
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A
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AP: Define Withholding Tax
Seuper user
Groups

AP: Define QuickCodes
Seuper user

AP: Define Expense Report
Seuper user
Template

AP: Define Financial Options
Seuper user

AP: Define Accounts Payable
Seuper user
Options

AP: Define Payment Formats
Seuper user

AP: Define Aging Periods
Seuper user

AP: Open and Close Accounts

July 21, 2009

lity nsibili g
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Seuper user
Payable Periods

AP: Define Special Calendars
Seuper user
System Adminstrator
AP: Define Profile Options

July 21, 2009
AP: Choose a Set of Books

Payables>Setup>Set of Books>Choose
JNCC Process: Choose SOB Business Area: Financials (AP) Date: 25-Sep-2007
Control Number: 1 Priority(H, M, L): H Process Owner: Fianancials Department
Description: Use this form to select a primary set of books to be used with Oracle Payables.
Set of Books
JNCC SOB
Set of Books
Accounting Cal
Calendar
JOD
Functional Currency
JNCC Accounting Flex

GL Account Structure

July 21, 2009
AP: Define Invoice Tolerances

Payables>Setup>Invoice>Tolerances
JNCC Process: Tolerances Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to define the matching and tax tolerances you want to allow for variances between invoice, purchase order, receipt, and tax
Information.
PO Matching
Use this region to enter percentage-based tolerances for your matching approvals.
Name Tolerances Hold Name Enabled
10 Qty Ord
Quantity Ordered (%)
Maximum Quantity Ordered (%)
10 Qty Rec
Quantity Received (%)
Maximum Quantity Received (%)
10 Price
Price (%)
- - -
Exchange Rate Amount
- - -
Shipment Amount

July 21, 2009
- - -
Total Amount
Tax
Use this region to enter percentage-based tolerances for your tax approvals.
- -
Tax (%)
- -
Tax Amount Range

July 21, 2009
AP: Define Tax Names

Payables>Setup>Tax>Code
JNCC Process: Tax Code Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to define the tax names you use to record tax charges on your invoices.
Tax Names
Tax Name Tax Type Rate Description Enable for Inactive GL Account Account Description Vat Transaction Type
Self- Date
Service
Users
Sales Tax 0% VAT 0 Sales Tax Codes for Sales - - 05.01.00000.131 JNCC.HO.No Department.VAT on -
001.00000.00.00 Local purchases.No Sub
Tax Paid
00 Account.Not Used.Not Used
Sales Tax 16% L VAT 16 Sales Tax Codes for Sales - - 05.01.00000.131 JNCC.HO.No Department.VAT on -
Tax Paid
Sales Tax 16% F VAT 16 Sales Tax Codes for Sales - - 05.01.00000.131 JNCC.HO.No Department.VAT on -
002.00000.00.00 Foreign purchases.No Sub
Tax Paid
Sales Tax 4% VAT 4 Sales Tax Codes for Sales - - 05.01.00000.131 JNCC.HO.No Department.VAT on -
Tax Paid

July 21, 2009
Tax Name Tax Type Rate Description Enable for Inactive GL Account Account Description Vat Transaction Type
Self- Date
Service
Users

July 21, 2009
Withholding Tax Details
Income Tax 10% Income Tax 2% L

Tax Name
INCOME TAX DEPARMENT INCOME TAX DEPARMENT

Tax Authority
- -
Amount Basis
- -
Calendar
- -
(Vendor) Number
JOD JOD
Currency
TAX TAX
Site
Period Basis
Period Limit
Yes Yes
Create Tax Group
Effective Dates Amount Range
Type From To From To Rate Comments
Standard 2
Standard 10

July 21, 2009

July 21, 2009
AP: Define Withholding Tax Groups

Payables>Setup>Tax>Withholding>Groups
JNCC Process: Withhold Group Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to define withholding tax groups to be used with Oracle Payables.
Withholding Tax Groups
1) Income Tax 2% L. 2) Income Tax 10%

Name
1) With holding tax for local purchases. 2) With holding tax for Foreign Services
Description
Inactive Date
Tax Names
Rank Tax Authority
Tax Authority:
Rank Tax Name Description Name GL Accoount
1 Income Tax 2% L With holding tax for local purchases ‫دائرة ضريبة الدخل‬ 05.01.00000.235001.21603.00.0000
1 Income Tax 10% With holding tax for Foreign Services ‫دائرة ضريبة الدخل‬ 05.01.00000.235001.2160.00.0000

July 21, 2009

July 21, 2009
AP: Define QuickCodes

Payables>Setup>Lookup (QuickCodes)>Purchasing
JNCC Process: Look ups Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to define payables QuickCodes.
Type Name Description Active Inactive date
PAY GROUP Valid pay groups Valid pay groups Yes
VENDOR TYPE Valid supplier types Valid supplier types Yes
Values of the Look Ups

Pay Groups

July 21, 2009
Lookup Code Lookup Code Enable

Code Meaning Description d
EXPENSES Expenses Expenses Yes
FIXED ASSETS, SPARE Fixed Assets, Spare Fixed Assets, Spare Yes
MACHINERY Machinery Machinery Yes
RAW MATERIAL Raw Material Raw Material Yes
SERVICES Services Services Yes
SPARE PARTS Spare Parts Spare Parts Yes
SUPPORTING Supporting
EQUIP/ACC Equip/Acc Supporting Equip/Acc Yes
TESTING/CERTIFICATIO Testing/Certificatio Testing/Certificatio Yes
TOOLS Tools Tools Yes
Vendor type
Lookup Code Lookup Code Enable

Code Meaning Description d
EMPLOYEE Employee Employee Yes
EXPENSES Expenses Expenses Yes
FIXED ASSETS, SPARE Fixed Assets, Spare Fixed Assets, Spare Yes
IRC_JOB_AGENCY Job Agency Job Agency Yes
MACHINERY Machinery Machinery Yes


July 21, 2009
PUBLIC SECTOR Public Sector Public Sector

COMPANIES Companies Companies Yes
RAW MATERIAL Raw Material Raw Material Yes
SERVICES Services Services Yes
SPARE PARTS Spare Parts Spare Parts Yes
SUPPORTING EQUIP/ACC Supporting Equip/Acc Supporting Equip/Acc Yes
TAX AUTHORITY Tax Authority Tax Authority Yes
TESTING/CERTIFICATIO Testing/Certificatio Testing/Certificatio Yes
TOOLS Tools Tools Yes
VENDOR Supplier Supplier Yes

July 21, 2009
AP: Define Expense Report Templates

Payables>Setup>Invoice>Expense Report Templates
JNCC Process: Expense Report Template Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to define an expense report template for entering Expense Reports.
Expense Report Templates
Petty Cash Expense

Template Name
Template for Petty Cash Expenses

Description
-
Inactive Date
-
Enable for Self-Service
Users
Web: Web: Web: Web: Web:

Friendly Image File Viewable All Receipt Justification
Expense Item Category Type Tax Name GL Account Prompt Name Template Required Required
(Picklist)
05.01.00000.540601.00
Stationary Miscellaneous Item 000.00.0000
Travel Local Miscellaneous Item 05.01.00000.540701.00

July 21, 2009
000.00.0000
05.01.00000.540203.00
Fuel Miscellaneous Item 000.00.0000
05.01.00000.540602.00
Groceries Miscellaneous Item 000.00.0000
05.01.00000.545299.00
Entertainment Miscellaneous Item 000.00.0000
05.01.00000.545299.00
Meals Meals Item 000.00.0000
05.01.15201.515803.00
Re-entry Visas Miscellaneous Item 000.00.0000
05.01.00000.135012.00
Inventory Items Miscellaneous Item 000.00.0000
05.01.00000.540502.00
Attestation Miscellaneous Item 000.00.0000
05.01.15201.515401.00
Accommodation Miscellaneous Item 000.00.0000
05.01.00000.515502.00
Conveyance Miscellaneous Item 000.00.0000
05.01.00000.540801.00
Travel Foreign Miscellaneous Item 000.00.0000
05.01.00000.545299.00
Other Miscellaneous Item 000.00.0000

July 21, 2009

July 21, 2009
AP: Define Financial Options

Payables>Setup>Options>Financials
JNCC Process: Finnacial Options Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to define the options and defaults you use throughout Oracle Applications. You can define defaults in this form to simplify
vendor entry, invoice entry, and automatic payments.
Financial Options
Use this region to select your defaults for Oracle Financials.
Accounting
1
Future Period Limit
05.01.00000.205101.00000.00.0000
GL Accounts: Liability
05.01.00000.210001.00000.00.0000
GL Account Future dated
payment
05.01.00000.125001.00000.00.0000
GL Accounts: Prepayment
05.01.00000.445001.00000.00.0000
GL Accounts: Discount Taken

July 21, 2009
05.01.00000.570350.00000.00.0000
GL Accounts: Rate Variance
Gain
05.01.00000.570350.00000.00.0000
GL Accounts: Rate Variance
Loss
05.01.00000.570207.00000.00.0000
Expense Clearing

July 21, 2009
Encumbrance
Use Requisition Encumbrance
Encumbrance Type
Reserve at Completion
Use PO Encumbrance
PO Encumbrance Type
Invoice Encumbrance Type
Human Resources
Use this region to enter the options and defaults, such as numbering method, for entering employee information in Oracle Payables.
JNCC BUSINESS GROUP

Business Group
Office
Expense Check Address (Picklist)
Yes
Use Approval Hierarchies
Employee Number
Manual
M
eth
od
-
Next Automatic Number

July 21, 2009
Supplier - Payables
Use this region to enter the invoice payment options and defaults that Oracle Payables assigns to the vendors you enter.
Cash Immediate
Payment Terms
Wire
Payment Method
Receipt Acceptance Days
Always take discount

Always Take Discount
No
Pay Alone
Supplier - Purchasing
Use this region to enter defaults that Oracle Purchasing assigns to the purchasing documents you enter.
JNCC FACTORY
Ship To Location
JNCC HEAD OFFICE

Bill To Location
ITM - JNCC ITEM MASTER ORG

Inventory Organization
FOB
Ship Via
Freight Terms

July 21, 2009
Supplier Entry
Use this region to determine the vendor options you use in Oracle Payables and to define defaults that Oracle Payables assigns to the vendors you enter.
NO
RFQ Only Site
NO
Hold Unmatched Invoices
Supplier Number
Manual
Entry
Alphanumeric
Type
Next Automatic Number
Tax
Use this region to enter Value-Added-Tax (VAT) information for Oracle Applications. If your organization is not subject to registration to pay value-added-
taxes, you do not need to enter information in this region.
Default Tax Name
VAT
Member State
VAT Registration Number
Yes
Enable Recovery Tax
100
Defarult Recovery Rate

July 21, 2009
Nearest
Rounding Rule

July 21, 2009
AP: Define Accounts Payable Options

Payables>Setup>Options>Payables
JNCC Process: Payables Options Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to set control options and defaults used throughout Oracle Payables.
Payables Options
Accounting
Use this region to define the default audit information options for your invoice and payment transactions.
None
Automatic Offset Method
Cash Clearing:
Allow Reconciliation Accounting
Cash Clearing: Allow Future

Payment Method
Accounting Methods
Primary Accounting Method Accrual Set of Books JNCC SOB

July 21, 2009
Secondary Accounting Method None Set of Books
Transfer to GL
Tr In detail
ansf
er
to
GL
inte
rfac
e
Tr No
ansf
er
rep
orti
ng
Boo
ks
Su Yes
bmi
t
jour
nal
imp
ort
All Yes
ow
ove
r
ride

July 21, 2009
at
pro
gra
m
sub
mis
sion
Payments
Ac When payment is issued

cou
ntin
g
for
pay
men
ts
Ca For each invoice

lcul
ate
gain
or
loss
Ac When payment is issued

cou
nt
for
gain
or
loss
Us From payment document

e
futu

July 21, 2009
re
date
d
pay
men
t
acco
unt
Currency
Use this region to enable multiple currencies in Oracle Payables and define Currency defaults for your foreign currency invoices and payments.
Yes
Use Multiple Currencies
Yes
Require Exchange Rate Entry
Corporate
Exchange Rate Type
GL Accounts
05.01.00000.570350.00000.00.0000 JNCC.HO.N/A.Gain/Loss on foreign curr.No Sub Account.N/A.N/A

Realized Gain
05.01.00000.570350.00000.00.0000 JNCC.HO.N/A.Gain/Loss on foreign curr.No Sub Account.N/A.N/A

Realized Loss

July 21, 2009
05.01.11302.470003.00000.00.0000 JNCC.HO.Accounting.Cross Currency Rounding A.No Sub Account.Not Used.Not Used

Rounding
Expense Report
Use this region to enable and enter defaults for Expense Reports you create in Oracle Payables.
Petty Cash Expense

Default Template
Cash Immediate
Terms
PayGroup
50
Payment Priority
Settlement Days
Yes
Apply Advances
Yes
Automatically Create Employee as
Supplier
No
Hold Unmatched Expense Report
Invoices

July 21, 2009
Interest
-
Allow Interest Invoices
-
Minimum Interest Amount*
-
Interest Invoice Accounts:
Expense
-
Interest Invoice Accounts:
Liability
Interest Invoice Amounts *
-
Expense
-
Liability
* Note: No editing allowed unless “Allowed Interest Invoices” box is checked.
Invoice
Main
-
Use Batch Controls
Yes
Confirm Date as Invoice Number
Yes
Allow Online Validation
-
Allow Online Approval
-
Allow Adjustments to Paid Invoices

July 21, 2009
-
Allow Document Category Override
Yes
Automatically Create Freight
Distribution
05.01.00000.545201.00000.00.0000
Freight Account
GL Date Basis
Invoice Date
GL Date Basis
Cash Immediate
Prepayment Payment terms
0
Settlement days
Invoice Tax
Exclude Tax from Discount

Calculation
Require Tax Entry at Header
Yes
Use Automatic Tax Calculation
Line
Calculation Level
Yes
Allow Calculation Level Override
Rounding Rule
Precision
Minimum Accountable Unit
Yes
Distribution Amounts Include Tax

July 21, 2009
Yes
Allow Override
Matching
-
Allow Final Matching
Yes
Allow Distribution Level Matching
Yes
Allow Matching Account Override
Yes
Transfer PO Descriptive Flexfield
Information
-
Recalculate Scheduled Payment

July 21, 2009
Payment
Use this region to enter defaults, such as bank account and payment cycle, for the Payments you create in Oracle Payables.
JOKB-JOD CURRENT A/C

Bank Account
Payment Batch Limit
EFT User Number
Exclude Tax from discount and system method

Discount Distribution Method
Additional Pay Through Days
Allow Document Category Override
Single Payment (checkbox)
Yes
Allow Print
Yes
Allow Pre-Date
Allow Void and Reissue
Allow Address Change
Remit-To Bank Bank Charges
Allow Remit-To Account Override: Use Bank Charges:

July 21, 2009
Supplier
Use this region to enter or review defaults for your vendors.
JNCC Tolerance
Pay Date Basis
Invoice
Terms Date Basis
Due
Pay Date Basis
PayGroup
Bank Charge Bearer
JOD
Invoice Currency
Tax Reporting
Combined Filing Program
Use Pay Site’s Tax Region
Income Tax Region
Withholding Tax
Yes
Use Withholding Tax
Yes
Allow manual Withholding

July 21, 2009
Tax Group
At payment Time
Apply Withholding Tax
Withholding Amount Basis (Checkbox)
Include Discount Amount
Include Tax Amount
At Payment Time
Create Withholding Invoice

July 21, 2009
Tax Name Defaults
Enforce Tax from Account
At Payment Time
Tax Name Defaults (Checkbox)
Hierarchy
PO for Matched Invoices
Yes 1
Supplier Site
Supplier
Account
Financial Options
Invoice Header
Template
Reports
When Payment matures

AP Trial Balance Report

July 21, 2009
-
Reporting Sorting

July 21, 2009
AP: Define Payment Formats

Payables>Setup>Payment>Formats
JNCC Process: Formats Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to define the Payment Formats you need to create payment documents.
Payment Formats
JNCC Check Print in Arabic

Payment Format
Check
Payment Method
-
Zero Amount Payments Only
-
Group by Maturity Date
Currency
Yes
Multiple
-
Single
-
Type

July 21, 2009
Before Documents
Remittance
5
Remittance: Number of
Invoices
Programs
Build Payments Program

Build Payments

Format Payments
-
Separate Remittance
Payment Formats
Notes Payables-JNCC
Payment Format
Wire
Payment Method
-
Yes
Currency
Yes
Multiple
-
Single
-
Type

July 21, 2009
Before Documents
Remittance
5
Invoices
Programs

Build Payments

Format Payments
-
Separate Remittance

July 21, 2009
Payment Formats
Notes Payables_USD_JNCC
Payment Format
Wire
Payment Method
-
-
Currency
No
Multiple
Yes USD
Single
-
Type
Before Documents
Remittance
5
Invoices
Programs

Build Payments

Format Payments
-
Separate Remittance

July 21, 2009
Payment Formats
Wire-JNCC
Payment Format
Wire
Payment Method
-
-
Currency
Yes
Multiple
-
Single
-
Type
Before Documents
Remittance
5
Invoices
Programs

Build Payments

Format Payments
-
Separate Remittance

July 21, 2009
Payment Formats
Wire_USD_JNCC
Payment Format
Wire
Payment Method
-
Yes
Currency
No
Multiple
Yes- USD
Single
-
Type
Before Documents
Remittance
5
Invoices
Programs

Build Payments

Format Payments
-
Separate Remittance

July 21, 2009
AP: Define Aging Periods

Payables>Setup>Calendar>Aging Periods
JNCC Process: Ageing Period Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to define the aging periods you want to use for your Invoice Aging Report.
Aging Periods
Use this region to define the characteristics of your Aging Periods.
Total Due & Over Due

Name
Total Due & Over Due

Description
Yes
Active
Column Order Days: Days: Column Headings: Column Heading:

From To First Second
1 -9999 30 Total Due
2 0 9999 Toral Over Due
3 -9999 9999 Total Due & OD

July 21, 2009
Weekly aging
Name
Weekly aging
Description
Yes
Active

1 -7 0 1 – 7 Days Due
2 -14 -8 8 – 14 Days Due
3 -21 -15 21-15 Days Due
4 -30 -22 22-30 Days Due

July 21, 2009
Monthly Aging
Name
Monthly Aging
Description
Yes
Active

1 -30 0 Due Next Month
2 -60 -31 Due Secon Month
3 -90 -61 Due Third Month
4 -9999 0 Total Due
Over Due
Name
Over Due
Description
Yes
Active


July 21, 2009
1 1 30 OD For 1 Month
2 31 60 OD For 2 Months
3 61 90 OD For 3 Months
4 90 9999 OD More 3 Month

July 21, 2009
AP: Descriptive Flexfield Setup

Invoice Header DFF
Payables>Setup>Flexfields>Descriptive>Segments
JNCC Process: AP Invoice Header DFF Business Area: Financials (AP) Date: 25-Sep-2007
Control Number: 11 Priority(H, M, L):: M Process Owner: Fianancials Department
Description: Use this form to define the structure of your Payables Flexfield.
Descriptive Flexfield
Application Flexfield Title
Payables Invoice
Freeze Flexfield Definition Segment Separator
Yes Period (.)
Context Field

July 21, 2009
Prompt Required Value Set Displayed Default Reference Field

Value
LC Invoice Yes Yes No
Context Field Values
Code Name Description Enabled
Global Data Element Global Data Element Global Data Element Context Yes

July 21, 2009
Segments
Segments Summary> Global Data Elements
Number Name Window Prompt Column Value Set Displayed Enabled
1 Exp Type Exp Type ATTRIBUTE1 AP Exp Nature Yes Yes
Context Field Values>No
No No Not LC Invoice Yes
Segments Summary> No
- - - - - - -
Context Field Values> Yes
Yes Yes LC Invoice Yes

July 21, 2009
Segments Summary>Yes
10 LC Number LC Number ATTRIBUTE2 AP_LC_Num Yes Yes
20 Bank Exp Type Bank Exp Type ATTRIBUTE3 AP_Type for LC Yes Yes
Bank Reference Bank Reference

30 Number Number ATTRIBUTE4 20 Characters Yes Yes
40 Bank Name Bank Name ATTRIBUTE5 AP_BANK_AC_Number Yes Yes
50 Currency Currency ATTRIBUTE6 AP_SRS_CURRENCY Yes Yes
60 Amount Amount ATTRIBUTE7 10 Characters Yes Yes
70 Date of Issue Date of Issue ATTRIBUTE8 INV_SRS_DATE_STANDARD Yes Yes
80 Due Date Due Date ATTRIBUTE9 INV_SRS_DATE_STANDARD Yes Yes
90 Expiry Date Expiry Date ATTRIBUTE10 INV_SRS_DATE_STANDARD Yes Yes
100 Tolerance Tolerance ATTRIBUTE11 10 Characters Yes Yes
110 Tolerance Amount Tolerance Amount ATTRIBUTE12 10 Characters Yes Yes
120 Beneficiary Beneficiary ATTRIBUTE13 20 Characters Yes Yes
Invoice distributions DFF

July 21, 2009
JNCC Process: AP Invoice Distributions DFF Business Area: Financials (AP) Date: 25-Sep-2007
Payables Invoice Distribution
Yes Period (.)
Context Field

Value
Enter Supplier Yes Yes No

July 21, 2009

July 21, 2009
Segments
- - - - - - -
No No No Need to Enter the Supplier Number Yes
- - - - - - -
Yes Yes Enter Supplier Number Yes

July 21, 2009
1 Supplier Name Supplier Name ATTRIBUTE1 Inv_Dis_Sup_Number3 Yes Yes
2 Exp Type Exp Type ATTRIBUTE2 AP Exp Nature Yes Yes
3 Notes Notes ATTRIBUTE3 40 Chars Yes Yes
Payment Header DFF
JNCC Process: AP Payment Header DFF Business Area: Financials (AP) Date: 25-Sep-2007
Payables Payment Information

July 21, 2009
Yes Period (.)
Context Field

Value
Notes Payable Yes Yes No

July 21, 2009
Segments
- - - - - - -
No No Not Notes Payable Payment Yes
- - - - - - -
Yes Yes Notes Payable Payment Yes

July 21, 2009
1 LC Number LC Number ATTRIBUTE1 AP_LC_Num Yes Yes
2 Interest Rate Interest Rate ATTRIBUTE2 10 Numbers Yes Yes
3 Days in Year Days in Year ATTRIBUTE3 10 Numbers Yes Yes

July 21, 2009
AP: Define Special Calendars

Payables>Setup>Calendar>Special Calendar
JNCC Process: Special Calendar Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to describe periods which Oracle Payables uses for special functions, such as Key Indicator reporting or recurring payment period
definitions.
Special Calendar
Withholding
Calendar Name
Withholding Tax Calendar

Periods Per Year
12
Description
With holding Tax

Type of Calendar
Period Year Sequence Start Date End Date System Name Report Run
DEC 2007 12 1-Dec-2007 31-Dec-2007 Dec-07
NOV 2007 11 1-Nov-2007 30-Nov-2007 Nov-07
OCT 2007 10 1-Oct-2007 31-Oct-2007 Oct-07
SEP 2007 9 1-Sep-2007 30-Sep-2007 Sep-07

July 21, 2009
AUG 2007 8 1-Aug-2007 31-Aug-2007 Aug-07
JUL 2007 7 1-Jul-2007 31-Jul-2007 Jul-07
JUN 2007 6 1-Jun-2007 30-Jun-2007 Jun-07
MAY 2007 5 1-May-2007 31-May-2007 May-07
APR 2007 4 1-Apr-2007 30-Apr-2007 Apr-07
MAR 2007 3 1-Mar-2007 31-Mar-2007 Mar-07
FEB 2007 2 1-Feb-2007 28-Feb-2007 Feb-07
JAN 2007 1 1-Jan-2007 31-Jan-2007 Jan-07
Special Calendar
Month Recurring
Calendar Name
Used for Monthly Recurring Transactions

Periods Per Year
12
Description
Recurring Invoice
Type of Calendar
Period Year Sequence Start Date End Date System Name Report Run
DEC 2007 12 1-Dec-2007 31-Dec-2007 Dec-07
NOV 2007 11 1-Nov-2007 30-Nov-2007 Nov-07

July 21, 2009
OCT 2007 10 1-Oct-2007 31-Oct-2007 Oct-07
SEP 2007 9 1-Sep-2007 30-Sep-2007 Sep-07
AUG 2007 8 1-Aug-2007 31-Aug-2007 Aug-07
JUL 2007 7 1-Jul-2007 31-Jul-2007 Jul-07
JUN 2007 6 1-Jun-2007 30-Jun-2007 Jun-07
MAY 2007 5 1-May-2007 31-May-2007 May-07
APR 2007 4 1-Apr-2007 30-Apr-2007 Apr-07
MAR 2007 3 1-Mar-2007 31-Mar-2007 Mar-07
FEB 2007 2 1-Feb-2007 28-Feb-2007 Feb-07
JAN 2007 1 1-Jan-2007 31-Jan-2007 Jan-07

July 21, 2009
AP: Open and Close Accounts Payable Periods

Payables>Setup>Calendar>Accounting>AP Accounting Periods
JNCC Process: Accounting Periods Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to define Period Status which Oracle Payables periods as Never Opened, Future, Open, Closed, and
Permanently Closed.
AP Accounting Periods
Period Status Period Number Fiscal Year Period Name Begin Date End Date
Open 6 2007 Jun-07 01-Jun-2007 31-Jun-2007

July 21, 2009
AP: Define Profile Options

System Adminstrator>Profile>System
JNCC Process: Define Profile Options Business Area: Financials (AP) Date: 25-Sep-2007
Description: Use this form to define your Profile options.
Profile
Profile Name Value
AP: Show Finally Closed POs No
Tax: Allow Override of Tax Recovery No

Rate
Tax: Allow Override of Tax Code YES
AP: Notification Recipient N/A
E–mail
AP: Use Invoice Batch No
Controls
AuditTrail: Activate N/A

July 21, 2009
Profile Name Value
Budgetary Control Group N/A
Default Country Jordan
Enable Transaction Codes N/A
GL: Create Interfund Entries N/A
Journals: Display Inverse Rate Yes
MO: Operating Unit JNCC BG & OU
PA:Allow Override of PA Distributions N/A

in AP/PO
Sequential Numbering Partially Used

July 21, 2009
Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

BR100 - Accounts Payable - Final

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AIM

Author: Ravi Vadlamudi

JNCC Project Manager

JNCC Accounts Payables

July 21, 2009

Date Author Version Change Reference

July 21, Ravi Vadlamudi FINAL B.P.080 Accounts Payables

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1 Library Master Project Library

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July 21, 2009

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AP: Application Setup Control Sheet - Payables

Workflow Setup Task QA Due Date S

Setup Accounts Payable

JNCC Accounts Payables

JNCC Accounts Payables

JNCC Accounts Payables

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July 21, 2009

Workflow Setup Task QA Due Date S

JNCC Accounts Payables

JNCC Accounts Payables

JNCC Accounts Payables

JNCC Accounts Payables

JNCC Accounts Payables

JNCC Accounts Payables

JNCC Accounts Payables

JNCC Accounts Payables

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July 21, 2009

Workflow Setup Task QA Due Date S

JNCC Accounts Payables

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July 21, 2009

AP: Choose a Set of Books

Control Number: 1 Priority(H, M, L): H Process Owner: Fianancials Department

JNCC Accounting Flex

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July 21, 2009

AP: Define Invoice Tolerances