Procurement Process 8+ Master Data & Enterprise Structure 6+Configurating of Master Data

& Enterprise Structure 6 = 20 Questions Asks in Exam

1. Which procurement process normally ends with the goods receipt and not with the Invoice
date? (2 answers)

a. Procurement from another plant in the company code using a stock transfer order.
b. Procurement of material by means of consignment.

2. Which are the Organizational levels relevant to the procurement process?

a. Client
b. Company Code
c. Plant
d. Storage Location
e. Purchasing Organization
f. Purchasing Group

3. Determine whether the below statement is True / False. A Plant can be assigned to several
company codes.

a. False, because A Plant can be assigned to only one Company code & which is essential.

4. Determine whether the below statement is True / False. A Purchasing Organization can act for
several plants. True.

5. Determine whether the below statement is True / False .A Purchasing Group must always be
assigned to a Purchasing Organization.

a. False, because there is no link between Purchasing Group and the Purchasing
Organization.

6. Determine whether the below statement is True / False. A Purchasing Organization must
always be assigned to a Company Code.

a. False, because the assignment of a Purchasing Organization to a company code is

optional and not essential.

7. Determine whether the below statement is True / False. You can create a PO with reference
to PR.
a. True, and in the same way can also refer RFQ, Contract or another PO.

8. Which are the different screen areas in the PO Transaction ME21N?

a. Header Data
b. Item Overview
c. Item Details
d. Document Overview

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 e. Help
9. Which organizational levels require entering while creating a PO?

a. Company Code
b. Plant
c. Purchasing Organization
d. Purchasing Group

10. Which are the options for message output types?

a. Printout
b. EDI Message
c. Fax
d. E-Mail

11. What are the effects of entry of Goods receipts?

a. A Material Document is generated.

b. An Accounting document can be generated.
c. The PO History is updated for each item of the PO.

12. Determine whether the below statement is True / False. You cannot enter a goods movement
without indicating a movement type.

a. True. Because movement type determines the kinds of goods movement that is
involved.

13. Which of the following can you enter using the transaction MIRO?

a. Subsequent Debit
b. Invoice
c. Credit Memo

14. In document overview of MIGO transaction what can u see?

OR

In the goods receipt transaction MIGO, you have opened the "My documents" overview.
Which documents are displayed under "Purchase Orders"?

a. Last PO which you processed.

15. Which Purchasing documents are valid for time independent conditions?

a. Purchase Order.

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 16. Which Purchasing documents are valid for time dependent conditions?

a. Info Records
b. Contracts
c. General Conditions

17. Which stock can be taken into account for goods issue?
OR
From which stock type can goods issues to cost centers be posted?

a. Unrestricted use stock.

18. Which level can you update the total stock and total value?
a. Valuation Area

19. Where are only time-independent conditions defined for the procurement process?

a. In purchase orders

20. In the vendor master, partner role for an Invoicing party has been defined
How will the system react?

a. At the time of invoicing , partner would be suggested as the invoicing party

21. Which organizational levels play a role in the maintenance of vendor master data?

a. Client
b. Company Code
c. Plant
d. Purchasing Organization

22. Determine whether the statement is true or false. When you create a master record for a
vendor, you must enter all relevant data for purchasing and accounting in one single step?

a. False, because Purchasing and accounting department maintain their relevant data
using a separate transaction

23. Determine whether the statement is true or false. When creating a vendor master record with
reference, you can decide whether or not the address data is to be copied from the reference.

a. False, because vendor specific data is never copied from the reference.

24. Material status can be changed at which organization level?

a. Client
b. Plant

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 25. You have several advertising materials but with different material groups. You want to
calculate the total value of all advertising materials. What changes will you do?

a. Change material type

26. You wish to create a master record for a material you intend to procure externally for
warehouse stock. Which views must you create as a minimum to able to map this
procurement process in the system?

a. Purchasing Data
b. Accounting Data

27. While creating a MMR, you specify a Material type. What it controls?

a. The type of number assignments

b. Whether a material may be ordered
c. Which views can be maintained?

28. Which organizational levels play a role in the maintenance of material master data?

a. Client
b. Plant
c. Storage Location

29. Determine whether the statement is true or false. If you wish to add a view to a material, you
must make a change to the MMR.

a. False, because to add a new view, first we have to create it for that material.

30. Determine whether the statement is true or false. When creating a material master record
with reference, you can decide whether or not the data is to be copied from the reference.

b. False, because system copies only the data about the selected views and the
organizational levels specified for the reference from the reference material.

31. List out the different entry aids which can use for MMR.

a. Settings
b. Reference Material
c. Profiles
d. Collective Entry of Storage Location Data
e. Mass Maintenance

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 32. In which of the following documents and master records can you enter conditions?

a. Quotation
b. Info records
c. Contracts
d. Scheduling Agreements
e. Purchase Orders

33. For a document to be printed if message schema is assigned how will it work?

a. As per the access sequence

34. What does message schema determines?

a. It determines the access sequence to provide an o/p.

35. PO price = 1000 Euros, negotiated discount 10%, freight 200 Euros, cash discount 5%. Please
confirm the correct Effective price from the below options –
a. 1045
b. 1055
c. 1050
d. 1065

Calculation Schema Formula

Net Price = Gross - % discount so 1000-10% = 900.00
Effective Price = [Net - %cash disc] +Freight so [900-5%] +200 = 1055 is the correct answer

36. What advantage does the collective number have in requests for quotations?

a. The collective number makes it easier to select quotation documents for the price
comparison.

37. Determine whether the statement is true or false. The Vendor Quotation resulting from an
RFQ is displayed as an independent document in the SAP system. False

38. Which function can you execute from the price comparison list?

a. Compare prices from Quotation at item level.

b. Maintain prices in Quotations.
c. Save market prices.

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 39. Determine whether the statement is true or false. Conditions can be defined in info records
only if the info record was created manually.

a. False, because conditions can also be transferred from a Quotation to the Info record.

40. Determine whether the statement is true or false. If conditions are maintained in purchasing
info record, these conditions are always transferred to the purchase order.

a. False because system transfers only valid conditions from the info record to the
purchase order.

41. Determine whether the statement is true or false. If no valid conditions are defined in the info
record, the system never proposes a price in the PO.

a. False, because if the reference to a last PO defined in the info record, the system
proposes the price from this PO.

42. At which level can the valuation area be determined?

a. Company Code
b. Plant

43. Determine whether the statement is true or false. You must determine the plant as the
valuation area if you want to use either of the components Production Planning or product
Cost Accounting.

a. True, because valuation at plant level is compulsory.

44. Which statement is correct about the valuation class?

a. The valuation class is used to determine which stock is updated during the goods
movement of material.
b. The valuation class enables you to manage the stocks of several materials in a stock
account.

45. Determine whether the statement is true of false. You can stock overview to learn about the
stock situation of several materials.

a. False, stock overview allows only selection of stock for one material.

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 46. In which master records and documents can the indicator or stock type Quality inspection
occur?

a. Material Master Record

b. Purchase order
c. Material Document

47. Goods receipt can be post for the warehouse for which 3 stock types?

a. Unrestricted use Stock

b. Quality Inspection Stock
c. Blocked Stock

48. List out the difference between Stock material and the Consumable material.

S.No. Stock Material ( UNBW ) Consumable Material ( NLAG )

1 Material Number compulsory to enter. Not necessary but possible
2 No Account assignment category Account assignment category is
mandatory
3 GR mandatory GR Optional
4 Posting for Stock Account Posting for Consumption Account
5 Quantity , Value & Consumption updated in No Value update, Quantity &
MMR Consumption update in MMR is possible.
6 Adjustment of Moving Average price Not Applicables

49. How can you check PR creation?

a. Creation indicator.

50. You receive NLAG items (non stock material) what are the effects of quantity and value
update?

a. Quantity is consumed in consumption account.

b. Value is posted in consumption account.

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 51. Explain the difference between Valuated and Non Valuated Goods receipt.

STOCK MATERIAL CONSUMABLE MATERIAL

GR

VALUATED VALUATED NON NO GR

VALUATED

POSTING TO STOCK POSTING TO NO FI POSTING

ACCOUNT CONSUMPTION
ACCOUNT

IR
STOCK ACCOUNT IF CONSUMPTION POSTING TO CONSUMPTION
ONLY PRICE ACCCOUNT ONLY ACCOUNT
VARIANCE IF PRICE VARIANCE

52. What is possible for item

categories?

a. The name of an item category can be changed in customizing.

b. The item category contains a default value for the invoice receipt indicator in a po
item.

53. You post a GR for PO item with Account assignment .Which account may be update
In accounting.

a. Consumption Account
b. GR/IR Clearing Account

54. You want to procure material for consumption. Which data must exceed in the PR.

a. Material short text

b. Account Assignment Category
c. Material Group

55. Which factor is used to determine that an account assignment category needs?
To be specified in a PO for a material with MMR.

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 a. Material Type
56. In which document you set the account assignment category.

a. Purchase Order
b. Purchase requisition

57. Which of the following master data is relevant to the procurement of external services?

i. Vendor Master Record

ii. Service master Record
iii. Service Conditions

58. Determine whether the statement is true of false. When procuring services, you can
Work with or without service master record. True

59. Determine whether the statement is true of false. When entering the services, you
Can also always enter the unplanned services. False

60. Determine whether the statement is true of false .When the service entry sheets
Are saved, the postings are made in financial Accounting. However these postings
Are blocked and are not released until the Service entry sheet is accepted.

a. False because no FI postings are made when service entry sheet is saved.

61. Characteristics of Service PO?

1. Account Assignment Category should be K for Cost Center and

Item Category should be D for the Service.

2. Unknown account assignment is allowed.

3. The price can be determined from the service conditions.

62. What special features apply to purchase orders of services (item category D)?

a. Unknown account assignment is allowed.

b. The price can be determined from the service conditions.

63. Which valuation classes can be selected when creating the accounting view for?
Valuated materials?

a. All valuation classes from the account category reference assigned to the material
type.

64. What are the names of 2 SAP tools for presenting lists?

a. SAP List Viewer

b. ALV Grid Control

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