Local Conveyance

Purpose
This policy aims to provide guidelines for the use of school conveyance facilities by the staff
members to ensure their safety, efficiency, and proper utilization of resources.

Eligibility:
a. All permanent and others admin staff members are eligible to utilize the school's conveyance
facilities.
b. The usage of school conveyance is strictly for official purposes and authorized school-related
activities.

Key Policy – Clause

School Staff may use any type of local conveyance for office work within the city, as per below
guideline:
Use of personal owned vehicle for office work: for all staff who is using own conveyance will be
reimbursed as below:

a. For Four Wheeler: Rs.7.50 per kilometer for Petrol vehicle

b. For Four Wheeler: Rs.4.80 per kilometer for Diesel vehicle
c. For Two Wheeler: Rs.3.50 per kilometer

These rates shall be reviewed every six months and basis the change in prices of petrol and
diesel.

2. Use of public vehicle:

A. all staff is eligible to use public transport for School work and same will be reimbursed
by the School on actual basis.

B. The reimbursement would be subject to submission of actual bills, and approved by

senior authority.

3. Submission of Claims:

A. Staff members must submit a reimbursement claim form along with original
receipts or tickets.
B. Claims should be submitted within 7 days of incurring the expense.
C. Claims submitted after the specified timeframe may not be considered for
reimbursement.
 4. Calculation of Reimbursement:
A. Reimbursement rates will be based on actual expenses.
B. For personal vehicle usage, reimbursement will be calculated based on Use of
personal owned vehicle for office work.

5. Approval Process:
C. Reimbursement claims will be reviewed and approved by the designated authority.
D. Claims found to be in compliance with the guidelines will be processed for
reimbursement.
6. Exclusions:
A. Expenses incurred for personal reasons or non-school-related activities will not be
eligible for reimbursement.
B. Reimbursement will not be provided for fines or penalties incurred during travel.
7. Documentation:

C. Staff members must provide necessary documentation, including receipts, tickets, or

proof of travel, to support their reimbursement claims.
D. Incomplete or inaccurate documentation may result in delay or denial of
reimbursement.

8. Review and Approval:

A. Reimbursement claims will be reviewed periodically to ensure compliance with the
guidelines.
B. The final approval of reimbursement claims rests with the school administration.
9. Disbursement of Reimbursement:
Reimbursement will be disbursed through the school's payroll system or as per the
established procedure.

10. Compliance:
Staff members are expected to adhere to these guidelines when claiming conveyance
reimbursement. Non-compliance may result in rejection of claims or disciplinary action.

These guidelines for conveyance reimbursement are effective from the [date] mentioned
below.