POLICY AND PROCEDURES: processing resources

ACQUISITION OF MATERIALS
c Faith a R A demy C s L Acquisition Process
S tart

D ivide requestsby type.

R equest from departm ent?

Yes.

Place in order of departm ent priorities.

Total requestsby departm ent.

Are the funds adequate?

No.

Notify departm ent. R eturn request to potential order file.

S top.

Y es. Order. No. S top.

R equest frompatron. Meet the selection policy g uidelines? Yes. Are the funds adequate? Y es.

Notify patron. R eturn request to potential order file.

S top.

No. Notify patron.

No. Order.

S top.

Notify patron.

S top.

LRC COLLECTION DEVELOPMENT POLICY Purpose A. To provide clear, specific, measurable guidelines for the Library Director or Head Librarian to use when selecting new materials to be ordered for the LRC. B. To provide criteria for decisions concerning the reconsideration of materials for inclusion in the library. C. To provide criteria for decisions concerning the inclusion or disposition of any materials given as gifts. Clientele The Faith Academy Learning Resource Center (Elementary library and the Secondary library) is used by the students of Faith Academy, its faculty and staff (including Filipino employees

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and cooperating non-Faith Academy dorm parents), the immediate families of the students and staff, and to a lesser degree, by the missionary community not directly related to Faith Academy. The students and staff of Faith Academy come from various home countries and varied denominations and mission boards, none of which has a controlling voice on the Board of Trustees. The faculty are missionaries, and 90% of the student body are missionaries children. Objectives A. To complement and implement the general objectives of the school; to support, facilitate, and enrich the curriculum. B. To provide a well-balanced collection which encourages and aids the development of the student on the intellectual, emotional, cultural, moral, aesthetic and spiritual levels by: broadening the extent of knowledge

providing as comprehensive a picture of the range of mans nature and culture as is possible providing an integrated, not fragmented, view of society

exposing users to opposing viewpoints on various issues, thus providing users with the experience of making intelligent Christian decisions as they live in the world, but not of the world providing a Christian framework within which to evaluate viewpoints and ideas stimulating both creative and critical thinking

C. To provide leisure and recreational reading materials; and to foster a taste for good literature. D. The Faith Academy LRC subscribes in principle and intent to: 1. Freedom to Read Statement, adopted on June 25, 1953 by the American Library Association Council 2. School Library Bill of Rights, approved by the American Association of School Librarians in 1969 3. Statement on Intellectual Freedom, adopted by the Association for Educational Communications and Technology on April 21, 1978. (See Policy and Procedures: Freedom to Read for the texts of these documents) Responsibility for Material Selection Final authority for the determination of policies in the selection and acquisition of materials is vested in the Faith Academy Board of Trustees in consultation with LRC staff.

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Ultimate responsibility for material selection, as well as all LRC activity, rests with the Head Librarian who operates within the framework of all policies determined by the Board of Trustees. Sharing in the selection extends to all LRC users by means of suggestions submitted to the Head Librarian. The Learning Resource Center staff, however, has the authority to determine which suggestions are viable for inclusion based upon budget constrictions, balance of the collection and reviews found in selection aids. Criteria for Selection A. Guidelines 1. The Faith Academy Learning Resource Center is distinct from the classroom in that free choice is involved in the selection of a students reading materials. The librarian cannot be, nor should be, a watchman over the materials an individual student chooses. The librarian does assist in choices, but cannot know either the wishes of the parents in each case or the maturity level of each individual student. Thus the ultimate responsibility for monitoring what a student reads and views rests with the student and his parents. 2. Because of the difficulty of its administration as alluded to above, there shall not be a separate section of materials restricted to certain students or certain ages. A professional collection shall exist for the purpose of assisting teachers and shall contain only materials on teaching and related issues. 3. Proper response to any material hinges on good communication between the parent and child and between the teacher and student. The ideal time for students to come into contact with material which teaches or reflects non-Christian values is during this school-age time when they are in an environment where the parents and Christian teachers can discuss with them and contribute their insights, not when they are on their own and have never thought through the controversy themselves. 4. Selection of materials must be in keeping with the objectives of the school as a whole and of the Learning Resource Center. 5. Each title will be considered individually and will not be automatically accepted or rejected because of the reputation, whether positive or negative, of previous titles in a series, previous works of the author / creator, or the national origin, social / political / religious views of the author / creator or the publisher. 6. The librarians involved in the selection and order process will guard against personal bias when selecting materials. B. The collection as a whole should: 1. Provide materials which will support, facilitate, and enrich the curriculum, taking into consideration the varied interests, abilities and maturity levels of the users. 2. Provide a well-balanced collection:

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in all areas of knowledge so that the users may have a comprehensive insight into the intellectual, emotional, cultural, moral, aesthetic and spiritual areas of life. varied enough to develop the users growth in factual knowledge, literary appreciation, aesthetic values and ethical standards. inclusive of contemporary and historically standard works for information and recreational reading which are widely accepted as superior works in their genre. Students as a whole should not be deprived of access to materials which are considered superior merely because portions of such materials may be offensive to isolated individuals. depicting accurate and unbiased views of religious, ethnic, and cultural diversity and contributions to society which are of current interest and which will provide historical significance in the future. Students must learn to be selective in their acceptance of ideas and actions. Without wading through the mire, students need exposure to materials which demand moral and intellectual choices. It is the desire of the Faith Academy LRC to provide a Christian framework within which to recognize incorrect information and invalid theories and to evaluate different viewpoints.

3. Provide for the study of varying viewpoints on issues including: as many materials as possible which will teach the tenets of the Christian faith and provide Christian viewpoints on varying subjects. source materials which document past and present ideas and philosophies (e.g., Origin of the Species, Book of Mormon, Communist Manifesto, etc.) information on philosophies and ideas even though the philosophies and ideas themselves may be contrary to Scripture. A well-balanced curriculum allows for the study of opposing viewpoints that will enable students to develop critical reading, viewing, and thinking skills and to make intelligent judgments in their daily lives. The defense of Christian beliefs should be found in the home and in the Christian classroom, not in a lop-sided library collection.

C. Individual materials should be: 1. Superior in their physical qualities (illustrations, binding format, paper quality, technical qualities). 2. Accurate in their factual content. 3. Of quality literary style (realistic in characterization, setting, events, dialogue; clear and understandable in their presentation of information; original or creative in their presentation; consistent in their plot and theme). Some nonfiction books, however, may be allowed if their literary quality is of secondary worth when works of quality literary style are not available or if the material is a primary source. 4. Written/created by people competent in their fields, although experts are not automatically chosen since they may not write at the level needed.

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5. Judged in their entirety and not on the basis of what may appear in isolated passages. As Christians in a Christian school, we recognize profanity, blasphemy, homosexuality, sexual immorality, lurid violence, lying, stealing, cheating, disrespect for authority, disobedience, etc. as transgressions of Gods law. They are, however, at times used both by Christian and non-Christian writers to portray the reality of life. Simply the fact that they are included does not automatically warrant the rejection of the entire material. The entire moral context must be taken into consideration. * no staff, student, parent, or librarian may expunge what he or she considers an offensive passage, word, or illustration by marking it out, erasing it, cutting out the item, or tearing out the page. This is destruction of public property and a fine will be charged. Instead the material should be submitted for reconsideration if material warrants it. the philosophy and position of Faith Academy on certain issues is well-known to its users. Therefore, no staff, student, parent, or librarian may physically label any material with a warning as to the validity of its contents. For example, a label stating, This book teaches evolution is inappropriate since it is not keeping with the Faith Academy policy which allows for the fair study of varying viewpoints even when they do not agree with the Scriptures.

However, this does not intend to imply Faith Academy LRC welcomes all materials regardless of their content simply for the sake of exposing students to varying viewpoints. Any offensive passages are viewed in the context of these three guidelines: Functional vs. Purposefulness (Does it play a part in the entire plot/theme/characterization?) Details of Reality vs. Unnecessarily Explicit/Sensational (Do the details lend to the reality or are they only sensationalism?) Information vs. Prurient (Lewd, Lustful) nterest (Is it added for the sake of information or to satisfy prurient interests?) Further specific guidelines on individual topics are not included here because of the need for individual attention to each title. It is hoped that these broad guidelines will enable the reviewers and librarians to make intelligent decisions based on these principles. LRC GIFT POLICY The Faith Academy LRC has initiated a policy for the acceptance or rejection of donations offered to the Library. Gifts of books and funds that enrich, expand, and enhance the value of the existing collection are welcomed. Specifically, the LRC will consider gifts that meet the instructional, research, and leisure reading needs of students, staff, and the parent community. The following guidelines apply to the: Acceptance of Gifts 1) All donors should contact the Director, LRC prior to making a donation 2) When the size of the donation numbers 15 or more titles an itemized list (with author, title, and publication date) should be submitted to the Director or Secretary of the LRC 3) the LRC reserves the right to dispose of all accepted gifts with the understanding that items not added to the collection may be donated to other libraries 4) Monetary gifts are welcomed and may be designated for the purchase of specific materials that fall within the guidelines of the Collection

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Development Policy (see Director for a copy) 5) Gift materials added to the collection may be withdrawn at a later date as curriculum needs, relevancy, and shelf space dictate. Materials not suitable as Gifts 1) Reference books published more than three years ago 2) Textbooks 3) Pamphlet materials 4) Books and videos with mold, mildew, and insect damage 5) Individual issues of periodicals and magazines (gift subscriptions, however, will be considered) 6) Materials with conditions attached to acceptance (shelved as a separate collection or access restricted to a particular group). For additional information about donations to the Library, please contact the Director of the Learning Resource Center at 658-0048 loc. 206.

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LRC POLICY FOR THE RECONSIDERATION OF MATERIALS Guidelines: 1. Any library user, whether staff, student or parent, may request that an item be reconsidered for inclusion in the LRC collection. 2. While under consideration, the material must remain available for general use until the entire reconsideration procedure has been completed. 3. If reconsideration procedures result in retaining the material, that material may not be reconsidered again for another two complete school years following the year in which it was originally evaluated. After that time, a new reconsideration request may be initiated. 4. If reconsideration procedures result in the withdrawal of a resource, that material may not be re-ordered, accepted as a gift, or reinstated into the collection for two complete school years following the year in which it was originally evaluated. After that time, with great discretion and consultation with teachers, administrators, and parents, the material may be reinstated into the collection if the LRC Director feels there is adequate need and rationale. Procedure for request based on inaccurate or outdated information: 1. When a request is made (in writing or in person) that materials be withdrawn for any reason other than it contains objectionable material, the request will be handled by the LRC Director, in consultation with others in the field about which the material is written. 2. If it is deemed that an item should be withdrawn, the LRC Director will attempt to locate additional, updated material on the subject. 3. If the material contains information that would be harmful in its inaccuracy, the item may be withdrawn at the discretion of the LRC Director. Procedure for request based on objectionable content: Since a great variety of materials are used in the LRC, selections may occasionally cause concern or distress to some individuals. Faith Academy LRC encourages free and informal discussions with the teachers and librarians regarding any materials. In the event that a formal reconsideration request is desired, this procedure should be followed: 1. The complainant should request a reconsideration form from the LRC Director. 2. Attached to the form will be a copy of the selection policy and the reconsideration procedure. THE MATERIAL IN QUESTION MUST BE READ/VIEWED OR LISTENED TO IN ITS ENTIRETY IN ORDER TO BE CONSIDERED. 3. If after reading the policy and the item under review in its entirety, the complainant feels that there is sufficient reason for its withdrawal, he or she should complete the reconsideration form and return it and the material to the LRC Director.

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4. The LRC Director will then review the completed reconsideration form and the item in question. 5. The material, along with an evaluation form, will be sent to two members of the Faith Academy community (faculty and staff). At least one of these reviews shall be from the same level (i.e., Elementary, Middle School, or High School) for which the material is intended. If it is a nonfiction title, at least one of the reviews shall be from the same content area as the content of the material. 6. When the reviews have been completed, a consensus will be taken. If unanimous, the item will either be withdrawn or retained according to the procedures outlined below. 7. If there is not a unanimous decision among the reviews, the evaluation of the LRC Director will be used to break the tie. 8. If the decision is to retain the material, a record of the proceedings will be kept in a file, and the Initiator of the request for reconsideration will be notified in writing of the decision and the rationale. 9. If the decision is to withdraw the material, a record of the proceedings will be kept in a file, and the initiator of the request for reconsideration will be notified in writing of the decision and the rationale. Approved by the Board of Trustees on April 1986. Revised by LRC Director, October 28, 2005

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Book Processing Procedure: 1. Attach bar code label in upper left hand corner of the book, leaving a one inch allowance from the top. 2. Fill out the white BOOK SLIP as completely as possible:

3. Stamp Faith Academy Library on the three sides of the book (on the pages, not binding). On the title page, stamp Faith at the top right hand side of the page and write the bar code number in ink neatly in the bottom right hand corner of that page. Do the same on page 21. If page 21 is too dark (i.e. black page), stamp the next page. 4. Place the green security strip in the book. Remove the dark green plastic first, adhere it to the plastic paddle, remove light green plastic strip. Find a page toward the front of the book with no illustration, and not the first page of a chapter. Insert the paddle as far as possible and press down. Carefully pull off paddle. Turn the page and be sure to run your finger down it to help the second side of the strip completely adhere. It shouldnt be obvious to the observer. 5. Cataloguer will input information into the computer, type spine label and attach it to the book using the measurement. For hardbound books, cover the label with spine label plastic cover. Remove price sticker carefully. Can use rubbing alcohol on a cotton ball to soak off the sticker if the book surface is non-porous. 6. Cover book in plastic. Use Contact Paper on paperback books and ordinary plastic cover on hardbound books. Check it into the library system and place it on the New Books Shelves.

Checking In / Processing Periodical

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These procedures encompass part of the responsibilities of the LRC Secretary. When assistance is needed, she will provide the necessary training and instructions. 1. Find the right title of the periodical in the periodical cardex. When the title is located look for the issue date of the magazine to check the frequency status of the magazine. MONTHLY issue: write an X in the box on the corresponding month (and year). a. ONCE EVERY TWO or THREE MONTHS issue: write an X through all two or three of the months covered. b. MORE OFTEN THAN ONCE A MONTH issue: magazine on the corresponding month. write down the issue date of the

For newspapers, write an X showing the date it was published. If any issue is missing, go to the proper slot to put in the date. See examples in magazine file. 2. Occasionally, we will receive a second copy of a magazine. In this case, write a small 2 under the X marking or write a small (2) with a slash under the issue date which is already written in the box. Example: 2 3. 4. or August 23 2

Stamp the periodical with the FAITH ACADEMY LIBRARY stamp on the cover - top right corner. With the newspapers, after checking in and stamping it is ready to display on the newspaper rack. Remove the old issue from the newspaper rod and put on the new issue. You may find a section that has single sheet. Tape this together to the next page. Put the old issue (USA Today, IHT, The Asian Wall Street, and Guardian Weekly) in the cupboard under the laser printer in the Circulation desk area where they are kept for two months. Following this period, the paper goes to the newspaper discard box in the Workroom and can be given away (priority are the teachers). Put a strip of masking tape around the spine of each magazine to strengthen it. In black felt tip pen, write down the month (day) and year of the magazine on the bottom edge going up, and the m/d/yr. abbreviated on the top edge. If the periodical belongs to the elementary library, write a letter G with the red marking pen in the middle of the two written dates and if the periodical is located in Professional (Teacher Resource Room), write a letter P using same instructions. Example: January 3, 1995 G barcode 1/3/95

5. 6.

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7. Put a bar code label on the center edge, facing in toward the magazine. Do not put a barcode on the newspaper. 8. Magazines are now ready for computer entry. Place on shelf for entry.

Magazine Computer Entry Click on Cataloging Type in the password MODTITLE (no space in between) Go to the + Title Highlight and double click the template Serial (Printed Periodicals, etc.) Type in the ISSN (International Standard Serial Number) Press Enter to go to Title at line 245 (a); type in the title If the title begins with A, An or The, click the right indicator box then choose/click number of non-filing characters. OK A=2 An = 3 The = 4 Then type the complete title (including the A, An or The) ____

Capitalize the first word of the title only unless it is a proper noun. - Go to the next line (b), type in the date of the magazine (do not abbreviate) { example: September 1998 } - Go to line 300 (a) using the down arrow key. Type in the page number {ex: 58 p.} or just p if the magazine has no page number printed out. - Using either the Enter or down arrow keys go to the last line. Type in MAG or GMA (for elementary magazine) all caps - Save - Duplicate ISSN? YES - Double click the box Add copy - Enter: barcode # copy number (if second copy) circ type-change to One week check out location code MAG or GMA - Save