EHP6 for SAP ERP

6.0
September 2013
English

Activate Document
Splitting for Apparel and
Footwear Industry (645)
Business Process Documentation

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices Activate Document Splitting for Apparel and Footwear Industry (645): BPD

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SAP Best Practices Activate Document Splitting for Apparel and Footwear Industry (645): BPD

Icons

Icon Meaning
Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.

Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.

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SAP Best Practices Activate Document Splitting for Apparel and Footwear Industry (645): BPD

Contents

1 Purpose.................................................................................................................................. 5
2 Prerequisites........................................................................................................................... 6
2.1 Master Data and Organizational Data.............................................................................6
2.2 Business Conditions........................................................................................................ 6
2.3 Roles............................................................................................................................... 6
3 Process Overview Table......................................................................................................... 7
4 Process Steps........................................................................................................................ 7
4.1 Displaying a General Ledger Document..........................................................................7

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SAP Best Practices Activate Document Splitting for Apparel and Footwear Industry (645): BPD

Activate Document Splitting for Apparel and

Footwear Industry

1 Purpose
Document splitting is provided with the new General Ledger Accounting. Documents are
enhanced with additional account assignment objects, or additional postings are done which split
the original postings into lines referring to the account assignment objects. The postings are
done in real time (online).
Account assignment objects can be defined according to selected dimensions. In SAP Best
Practices the dimensions are profit centers and segments. In this way, it is possible to draw up
complete financial statements for the selected dimensions at any time.
The Segment field is a standard field in the totals table for New General Ledger Accounting
(FAGLFLEXT) New FI drilldown reporting functions let you create segment financial statements.

The system checks the fields in the scenario when you assign a scenario for the first
time. This means that subsequent processes for documents, posted previously
without being checked, may lead to an error, because account assignments cannot
be passed on from the previous processes. This requires the activation of the online
split before postings are done in the client.

If you want to use the document splitting, Customizing for this must be complete and
correct before the posting start date. If you want to activate the document splitting
subsequently, this can take place only when part of a very complex migration project
(see also note 891144).

Therefore SAP Best Practices strongly recommends deciding the activation of the online split
before implementing the SAP Best Practices solution. If production data are already posted in
the client these documents are to be migrated. This migration project is no more part of SAP
Best Practices. SAP Best Practices cannot provide any support here.
SAP Best Practices supports both implementations, with or without online split. This flexible
approach makes it necessary to respect a certain installation sequence that can only be checked
manually (the installation scope of customer projects is not known to the SAP Best Practices
team).
Following installation sequence has to be respected in all SAP Best Practices solutions:
1. Install SAP Best Practices solution
2. Activate online split
3. Install further scenarios that require the online split (for example, segment reporting and
cost of sales accounting).

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2 Prerequisites

2.1 Master Data and Organizational Data

The online split is based on segments. SAP Best Practices provides examples that are to be
adapted to business needs. The segment derivation in ERP is done indirectly, this means that
segments cannot be derived directly. For that profit centers are defined (in FI only) and these
profit centers are assigned to segments. With finding out the profit center the system is able to
derive the assigned segment. Therefore profit centers are to be assigned to all master data
relevant for the online split.
Master data are not prerequisite for activating the online split. But if they exist, the profit centers
are to be added. Following master data are provided with Best Practices and are to be
maintained with profit centers:
 Cost centers
 Material master records
The Best Practices Demo master data are maintained automatically with the SAP Best Practices
activation. But in case of other master data that are added to the client after the online split
activation the master data are to be maintained manually.

Refer to the Segments and Profit Center Maintenance (155.60) scenario for further
details of maintaining profit centers in cost centers and material master records.

2.2 Business Conditions

Business condition Document
The scenario has been tested and documents have Scenario 611
been posted.

2.3 Roles
Use
The following roles must have already been installed to test this scenario in the SAP NetWeaver
Business Client (NWBC). The roles in this Business Process Documentation must be assigned
to the user or users testing this scenario. You only need these roles if you are using the NWBC
interface. You do not need these roles if you are using the standard SAP GUI.

Prerequisites
The business roles have been assigned to the user who is testing this scenario.
Business role Technical name Process step
Employee SAP_NBPR_EMPLOYEE_ Assignment of this role is necessary for
(Professional User) S basic functionality.
Finance Manager SAP_NBPR_FINACC_M Displaying a General Ledger Document
General Ledger SAP_NBPR_FINACC_S Displaying a General Ledger Document
Accountant

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3 Process Overview Table

Process step External Business Business Trans- Expected
process condition role action results
reference code
Displaying a Check Finance FB03 The posting is
general ledger postings to Manager or checked on
document profit centers General document level.
and segments Ledger
Accountant

4 Process Steps

Use
The online split is a feature in the new general ledger accounting that does not lead to own
processes or separate scenarios. The following step describes a possibility to check the
postings. It is also possible to check the split in the ERP standard reporting that is not described
here.

4.1 Displaying a General Ledger Document

Use
The document postings on segments and profit centers are shown.

Prerequisite
An accounting document exists.

Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Accounting  Financial Accounting  Accounts Receivable 
Document  Display

Transaction code FB03

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Finance Manager
(SAP_NBPR_FINACC_M)General Ledger Accountant
(SAP_NBPR_FINACC_S)
Business role menu General Ledger  G/L Account Processing Display Document

2. On the Display Document: Initial Screen, make the following entries:

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SAP Best Practices Activate Document Splitting for Apparel and Footwear Industry (645): BPD

Field name Description User action and values Comment

Document Number Any existing FI
document number
Company Code 1000
Fiscal Year Fiscal year in which the
document was posted

3. Choose Enter.

4. On the Display Document: Data Entry View screen, choose General Ledger View. The
assignment of segments and profit centers can be checked.
If segments and profit centers are not visible you can change the screen layout. For that
choose Change Layout and transfer Segment and Profit Center into Displayed Columns.

Result
The document posting to profit center and segments is displayed.

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