Military Correspondence

MINISTRY OF DEFENCE
PERU ARMY
CORRESPONDENCE
MILITARY
PROCEDURE FORMULATION
AND REGISTRATION
LIMA PERU
1999
1
ARMY REGULATIONS RE 340-10 (0) RE 340- 10
MINISTRY OF WAR
MILITARY CORRESPONDENCE
FORMULATION AND REGISTRATION PROCESS
CAPITULO 1. GENERALITIES para. P.

CHAPTER 1 3
GENERALITIES 3
1. Purpose and Scope 3
2. Object 3
3. document classification and security 3
4. Definitions 3
EPISODE 2 4
FORMULATION OF MLITAR CORRESPOMDENCE 4
Section I. FORMULATION TECHNIQUE 4
5. Paper to use 4
6. Document structure 5
a. Binding 5
7. Content writing 7
8. Page Numbering 9
9. do you copy 9
10. Signature of the Correspondence 10
11. Use of Prints and Stamps. 11
12. Use of envelopes 15
Section II. MILITARY DOCUMENTS 16
13. Generalities. 16
14. Recipient Class and Step 17
15. Job 17
16. Memorandum 20
17. Report 20
18. Opinion 20
20. Application 21
22. decree 22
23. Directives 22
24. Other forms used in military correspondence 23
CHAPTER 3 25
PROCESSING AND REGISTRATION 25
2
Section I. REFERENCE AND RECEIPT OF CORRESPONDENCE 25
25. Generalities 25
26. Forwarding of Military Correspondence 25
27. Reception of Correspondence 26
28. Correspondence Record 27
29. Army Postal Bag 27
30. Inviolability of correspondence received and sent 28
SECTION II BOOK OF CORRESPONDENCE RECEIVED AND SENT 29
31. Generalities 29
32. Book of Received Correspondence 29
33. Book of Submitted Correspondence 30
34. Instructions for keeping records in correspondence books. 31
ANNEX 22: NAME AND SPECIFICATIONS OF THE TYPES OF 62
I.
II. Application of various paper dimensions 83
CHAPTER 1
GENERALITIES
1. Purpose and Scope
a. The purpose of this regulation is to standardize the formulation and

processing of documentation in the army.
b. The rules contained in this regulation are of a general nature and will be
applied by all units of the army, for which administrative documentation
in peacetime
2. Object
This regulation establishes the rules for the formulation, processing,

distribution and registration of military correspondence.
3. document classification and security
The prescriptions contained in ME38-10 MILITARY SECURITY will be

applied for the classification and security of documents.
4. Definitions
a. Military Correspondence.- All documents prepared in the army offices on

official matters, used to communicate between military authorities, or
between them and civil authorities or with individuals.
3
b. Incoming or received correspondence.- It is the documentation that
arrives at a department.
c. Outgoing or forwarded correspondence.- The documentation that is

evacuated from a unit.
d. Types of correspondence or mail.- Corporal or sergeant specially

designated by the command of a military unit to transport, deliver or
receive with due security and under charge, military and civil
correspondence between the different units.
e. Publications.- These are duly authorized documents that contain the

information necessary to facilitate the fulfillment of the functions of the
various Army organizations.
f. Formats.- These are forms authorized for general use in all or some Army
units, which contain appropriate blank spaces to be filled in with certain
information. HE They are used to standardize the size, ordering and
wording of documents.
g. The correspondence documents for general use in the Army will be

formulated according to the models that appear in annexes 1 to 21 of this
regulation.
h. Processing or processing.- It is the activity related to the movement of a

document and the solution of content.
i. Post office. - It is the agency in charge of receiving and dispatching

correspondence sent between two or more different organizations, using
the mail means at its disposal (type of correspondence, postal bag, State
mail, etc.) for outgoing correspondence and delivering it to the parts table,
in the case of input correspondence.
j. Party table. - Internal processing office existing in every unit or

dependency of the Army, whose functions are to receive, record and
distribute correspondence between offices or people who belong to the
same organization.
EPISODE 2
FORMULATION OF MLITAR CORRESPOMDENCE
Section I. FORMULATION TECHNIQUE
5. Paper to use
The paper to be used in military correspondence must meet the following

characteristics:
4
a. Guys
I. For the autographs of Laws, Supreme Decrees and Ministerial

Resolutions, it will be white “bond” type without stripes with a weight of
120 gr.
II. For directorial resolutions, official letters, reports, letters, agreements of
the Board of Directors or Governing Body, etc. It will be white “bond”
type without stripes, weighing 80 gr.
III. For other documents, it will be white “bond” type without stripes,
weighing 60 gr.
IV. For copies of any document, it will be of the type called “copy”, white,
with a maximum weight of 40 gr.
b. Dimensions.- The dimensions of paper to be used in the various Official

documents as well as their application are expressed in tables I and II and
in figure I and in which the combination of a letter and number are used to
designate them.
6. Document structure
a. Binding
i. Top margin.- First Page, 40 mm, Next Page, 30 mm

ii. Left margin . 40mm
iii. Right margin . 20mm
iv. Lower margin . 30 mm from the lower limit of the paper
b. Part that comprises a document.
(1) . In general, every military document consists of a heading, body and

term.
(a) The heading includes the letterhead, place and date, the
designation and numbering of the document, the recipient, the
subject and the reference (if applicable).
(b) The body expresses the content or text of the document.
(c) The term includes the signature, post-signature and the round
seal. When the document has annexes, their index is placed at
the bottom left after the word ANNEXES (see annex 3).
1. If the document does not have annexes, but is going to be

distributed to two or more departments, the
DISTRIBUTION goes in the indicated place (see annex 1,
example 2).
2. If the document has an annex and is going to be distributed

to two or more recipients, the word DISTRIBUTION must
be added, below which the list of recipients will be placed,
as shown in the following example:
5
ANNEXES:
1. Comparative table
2. chart..............
3. .....................
DISTRIBUTION
PRM.......................................................... 1
SRM………………………………………… 1
TRM………………………………………… 1
File……………………………………… 1/4
(2) The copy of a document has the authentication at the bottom left.
Understands the expression: it is a copy, followed by the signature
and then the signature of the official in charge.
c. Spaces
(1) The body of the document must begin at a distance of 15 mm
vertically from the last line of the heading, normally leaving a space
between successive lines of the same paragraph, and double space
between paragraphs.
(2) When the body of the document consists of 9 lines or less, double
spacing is used between successive lines.
(3) The terminus should be 15 mm (vertical) immediately after the last
line of the body. At the end of the last page, at the bottom left, there
will be the initials of the Official responsible for its preparation and the
typer of the document, separated by an oblique line. When the nature
of the document requires that the same person who formulated it be
the one who typed it, the acronym furriel or typist will be replaced by a
period. Example: JEN/. When the document is prepared by the head
of the department or by a team thereof, only the typist's initials will
appear after the oblique line. Example: /jen.
(4) The provisions contained in (1) and (2) above should serve as a
guide, without rigidity, as there will be cases in which it will be
necessary to subject them to aesthetics and good presentation of the
correspondence.
d. Identification of paragraphs and presentation of writing. When the
body of the document includes more than one paragraph, each of them
must be identified by numbers and letters (Fig.) in the following way:
(1) Each paragraph will be identified by a number followed by a period,
according to the correlative order that corresponds to it. The following
lines of the same paragraph will be written leaving the space
corresponding to the number and the period free in the left margin.
(2) The parts or divisions of a paragraph will be identified by lowercase
letters followed by a period, according to the corresponding
alphabetical order.
6
(3) The following subdivisions will be identified successively as follows:
with numbers enclosed in parentheses, with lowercase letters
enclosed in parentheses, with underlined numbers, followed by a
period, with underlined lowercase letters followed by a period and
combined characters and the v, followed by a period ; example: i; ii;
iv; v.
(4) Going over the fifth subdivision of the paragraph (underlined
lowercase letters) should be avoided, if possible, for the benefit of a
better presentation of documents.
(5) The number of letters that identifies each division or subdivision must
be written below the first letter of the first word of the paragraph,
division or subdivision that precedes it (Fig. 1).
(6) Hyphens may be used instead of the letters or numbers already
indicated, to list the parts or divisions on some aspects, when there
are no other divisions following that paragraph or subparagraph.
(7) The use of Roman numerals is reserved for military communications.
e. Color of writing.- Black machine tape will be used to write on the
originals, carbon paper of the same color for copies, and black or blue for
signing the documents.
7. Content writing
a. Military correspondence is impersonal. The terms used will be respectful,
observing at all times the appropriate treatment, which must be serious
and decorous.
b. The writing of the text must take into account the following:
(1) Unit. Only one issue must be addressed in each document. When
you wish to address two or more topics that are not directly related, a
separate document is prepared for each of them.
(2) Coherence. The different points on the same subject that are
presented in a document must be in a logical order and relate to each
other.
7
1...........................................................................................................
to.....................................................................................................
(1)..............................................................................................
(to).......................................................................................
1………………………………………………………………
to ……………………………………………………………
Yo.…………………………………………………………
b ……………………………………………………………
2………………………………………………………………
(b)………………………………………………………………
(2)……………………………………………………………………
b…………………………………………………………………………
2………………………………………………………………………………
Fig. 1. IDENTIFICATION OF PARAGRAPHS AND PRESENTATION OF THE WRITING

(3) Objectivity. The reason or main idea of the document must be clearly
expressed in the “Subject” and its content must refer to it.
(4) Clarity. The document must be written in such a way that what is
intended to be stated is clearly and completely understood. Ideas
8
must be expressed in a way that avoids doubts or misinterpretations.
Every word must be used properly according to its corresponding
meaning, to avoid further clarifications.
(5) Conciseness. It is achieved by using simple and short sentences,

trying to express a single thought in each sentence. Avoid using
metaphors and poorly used syntax.
(6) Vocabulary. The words to be used must belong to our language;

Foreign words will only be used when there are no words or terms in
Spanish that express the same meaning, taking care not to use terms
that give rise to erroneous interpretations.
(7) Abbreviation. Regulatory military abbreviations are used when

circumstances require it, as long as they contribute to the granting of
correspondence without compromising its clarity and in compliance
with the prescriptions of the corresponding regulations. In
correspondence addressed to identities other than the Ministry of
War, only abbreviations in common use should be used in
accordance with the grammatical rule.
8. Page Numbering
a. When the document has two or more pages, these must be numbered
consecutively using numbers separated by a hyphen (-). The first
number indicates the page and the second the total number of pages
that the document contains. Example: 2 – 2, this numbering corresponds
to the second page of a two-page document; 2 – 3 to the second page of
a three-page document.
b. The numbering must be centered at the bottom of each page, 20 mm

vertical to the bottom edge of the paper.
9. do you copy
a. The copies that the document will have will be according to its
distribution.
b. When the issuing office does not have authorization to archive said
correspondence, only an original is prepared.
c. When the document classified in two or more copies must be numbered

consecutively, two figures separated by a hyphen are used after the
word copy, the first figure indicates the number of the copy or copy and
the second the total number of copy or copies that are stored. have
formulated.
Example:
COPY N° 1-4
CGE
DIPER
LIME
9
In this example, the numbering corresponds to the first copy of a
document of which four copies have been made, the other copies are
identified with numbers 2-4. 3 – 4 and 4 – 4 respectively.
10. Signature of the Correspondence
a. The correspondence will be signed, in principle, by the Head of the

department. Unit or Service; However, when the volume requires
significant time for the signature, that responsibility can be delegated,
observing the following provisions:
(1) The head of the unit or service dependency signs:
(a) Correspondence addressed to authorities of equal or higher

hierarchy.
(b) Classified correspondence that is addressed to subordinate

authorities, and the signing of classification documents may be
delegated.
(c) The internal documents of their respective dependency when

they are of particular importance.
(d) The originals of multiple distribution documents, such as

directives, instructions, orders and multiple letters.
(2) The immediate subordinate authority may sign:
(a) Classification correspondence reserved, by delegation.
(b) Common correspondence addressed to subordinate

correspondences.
(c) Copies of multiple distribution documents, under the phrase “It

is a Copy” .
(d) The documents formulated during the temporary absence of
the head of the agency, before putting the initials “OP” (by
order), the grade and employment of the head of the agency;
example:
PO Lt. Crl. Head of IB 27
Signature
0-410072024-0
JUAN NUMAS DEL SOLAR
My. Executive
(3) In the CGE, in the CCGG of the RRMM or GGUUCC, the signature
of the correspondence will be established in the respective
Procedures Guide, taking into account as far as possible the
prescriptions indicated above.
1
0
(4) The annotations left on the documents after their processing and
exploitation, as well as the authorization of the certified copies, will
be signed by the heads of the corresponding departments.
b. The “PO” signature (by order) is a procedure of delegation of authority,
the one who signs it authorizes the action or purpose that is pursued on
behalf of his boss who, in reality, is the one who imparts the provision
contained in the document. .
c. In the case of prolonged absence of the head of the department
(vacation, leave or other reason), the documents are signed as
accidental head by the immediately subordinate authority, indicating his
position and his provisional rank, for example the Brigadier General,
Accidental Commander General, the Major Accidental Boss, etc.
11. Use of Prints and Stamps.
to. The forms and stamps are used to contribute to the identification and
authenticity of military correspondence, as well as to determine the
degree of classification and urgency that has been granted. Their
preparation and use must be a reason for special care, not only to
contribute to the good presentation of the correspondence, but also to
the prestige of the department that employs them. The following must be
used:
(1) Letterhead. It constitutes the first annotation that identifies the
division or large unit on which the issuing office of the document
depends, and must be placed on the paper and in the envelope to
be used.
1
1
(a) Characteristics. The letterhead bears the Great Seal of the
State in the upper central part; At the bottom of this, in black
capital letters 552 of 12 points, it bears the inscription:
MINISTRY OF WAR; Next, in black 10-point font, the
inscription: Peruvian Army ; Next, in white capital letters 588
of 8 points, the immediately subordinate step (Fig.2).
Figure 2. Letterhead Stamp
The types of printing presses to make the stamps must comply

with what is indicated in RE 310-3 military publications,
preparation, review and approval.
(b) Employment and location. The letterhead will be in the upper left
corner of the paper only on the first page of the document and
on the envelope.
(2) Round Seal. It complements the letterhead, as it identifies the unit,
department or department that issues the document (sending
office).
(a) Characteristics. The round seal consists of two concentric
circles of 23 and 34 mm in diameter, respectively; In the
central part it bears the great seal of the state, without the
inscription “Peruvian Republic”, framed in an area of 15 x 15
mm; At the top of the space between the concentric circles,
the 7-point black capital letter 122 bears the name of the GU
or immediate higher unit to which the issuing office belongs; At
the bottom of the space between the concentric circles, the
name of the issuing office in charge of formulating the
document (Fig. 3.)
Fig. 3. Example of Round stamps

(b) Employment. The round seal must be used by all units or
agencies in charge of formulating the correspondence, even if
they are not directly responsible for it or sign it. Example: an
official letter that must be signed by the general commander of
1
2
the army, formulated by the General Adjutant, will bear the
round seal of the latter department.
When it is a document signed by the head of an agency, to

which annexes are attached, the latter must bear the round
seal of the agency.
(c) Location. The round seal will appear on the document to the left
and at the same height as the sender's signature,
approximately 0.5 cm from the post-signature line, as it
appeared in Annex 1. On the envelopes, stamp once on the
front as indicated in Fig. 4.
Fig. 4. Round Stamps on Envelope
(3) After signature. This seal allows quick identification of the authority
that signs the document, and must be used in military
correspondence.
(a) Characteristics. It consists of a 5.5 cm horizontal stripe on top

of which the corresponding authority must sign its signature. At
the bottom of this line, graphically centered type, is the serial
number of said authority in 7-point type; Next, your name and
surname in 6-point black capital letters, the grade and finally
the employment of the signatory. It will be black or blue-black.
(b) Location. The post-signature will go in the lower right part of

the document, three vertical spaces from the last line of the
body, that is, 15 mm (Fig. 5)
God save you.
0-2900027-0
ALPHA BETA ZETA
Brigadier General
Adjutant General of the Army
1
3
Fig. 5. Post Signature Model
(4) Classification stamps. They are used to highlight the security

category granted to a document according to the standards
prescribed in ME 38-10 MILITARY SECURITY.
(a) Characteristics of each of these stamps must be printed in 14-

point 610 capital letters (*) and, as applicable, the following
words:
STRICTLY SECRET, SECRET,

STRICTLY CONFIDENTIAL, CONFIDENTIAL AND
RESERVED.
(b) Employment and location. These stamps will be stamped 15

mm vertically from the top and bottom edges of all pages of
classified correspondence and on the corresponding inner
envelopes, in accordance with the provisions of ME 38-10
MILITARY SECURITY .
(5) URGENT stamp. It allows us to distinguish correspondence that

requires immediate processing from that which is processed
normally.
(a) Characteristics. Understand the word URGENT in 18-point

black capital letters.
(b) Employment and Location. It is stamped diagonally in the

upper right corner of the first page of the document and the
front of the respective envelope (Fig. 6).
If the correspondence is classified and urgent, this last stamp will be

used for two envelopes, outer and inner.
1
4
Letter N0251-DID
M i N15 TERHO DE: ( ; EU it it A EJERCIO

ERUA*O EUARIEL CENERAL DEL EJIAcITU
S. Brigade Commander
omandana Gerralde In 2daDB
Apareuo NO 345
LIME
Fig. 6. Envelope inscription model

(common correspondence)
(c) In addition to the seals mentioned above, other seals can be
used. circumstantially, to designate
certain documents or procedures (DUPLICATE, ORIGINAL,
INFORMATIONAL COPY, PERSONAL AIRWAY, etc.). These
stamps will include only the corresponding word in 18-point
black capital letters or will appear at the top of the relevant
documents, without interfering with the location of the stamps
that the document might normally carry.
(d) Use of ink for stamps:
(1) All classified documents will carry the corresponding seal

with RED ink.
(2) All other seals other than security classification seals will
be stamped in BLACK or BLUE BLACK ink.
12. Use of envelopes
a. For classified correspondence, the double envelope system will be used.

The inner envelope that contains the document will be made of 23 11 cm
Kraft paper, and the exterior will be made of the same 24 12 cm paper, of
regular thickness so that it does not allow it to shine through and be read
through. For common correspondence between the different army
organizations, the 24 12 cm Kraft envelope will also be used.
b. Common correspondence destined for other state agencies outside the

Ministry of War will be sent in white envelopes measuring 23 x 11 cm.
c. The envelopes will bear the following inscriptions and seal.
(1) On the obverse. The upper left corner is the corresponding printed
or stamped letterhead; in the upper right part, the name, number
and code of the document, three vertical spaces below the
letterhead the word sir, followed by the grade or title of the recipient;
Next, the specific address is placed; if any; and below the line
1
5
followed the location of the recipient (Fig. 6.). In the case of
classified correspondence, the beige outer envelope will bear the
same inscriptions, but without the classification seal, or the one that
will only be stamped on the inner envelope. This envelope will have
the same inscriptions, omitting the address. If the recipient is a
Headquarters; The Unit or agency in charge of studying and
resolving the matter will be listed next, in parentheses (Fig.7). In
addition, stamp the circular stamp once on the two envelopes, on
the lower right side.
(2) In the reverse. The circular seal will be stamped three times as
indicated in Fig4.
Document No. 121 DID
Fig 7. Inscription model for an inner envelope (classified

correspondence)
Section II. MILITARY DOCUMENTS
13. Generalities.
Military correspondence, due to its content, authority or agency that issues it

and the effect of its action, takes various names and forms that are discriminated
and grouped to facilitate its use.
1
6
14. Recipient Class and Step
In accordance with what is expressed in paragraph 13. Any of the types of

documents listed in the following table may belong to military correspondence.
MILITARY CORRESPONDENCE RECIPIENT STEP
Superior Subordinate Similar
Job x x x
Multiple Trade x x x
Memorandum x x x
Report x - -
Opinion x - -
Part x - -
Application x - -
Elevation x - -
decree - x -
directive - x x
Coordination Sheet - x x
Procedure Sheet - x x
Answer Sheet x x x
Informational page x - x
Recommendation Sheet x - -
Conversation Summary x - x
General Staff Study x - x
Acknowledgment Receipt - x x
Radiogram x x x
Telephone Order - x x
Internal order - x x
15. Job
a. It is the document used by the different military echelons to give orders,

dictate regulations, carry out procedures, make inquiries, send documents, etc. Its
writing (Annex 1, Example 1) is as follows.
(1) Header. Understands:
(a) Place and date. It goes in the upper right part, leaving the
margins established. The day and year will be in Arabic
numerals and the month in letters.
(b) Indicative. It is recorded in the upper left part, respecting the

established margin, three (3) vertical spaces from the line of
the place and date. Combination of letters and numbers that
identifies the office that formulated the document and the field
and subfield in which it should be filed. Example: official letter
No. 45 x – 02/18. 03 (x - ¡(, is the key that identifies the
Department of Military Publications of the AGE and 02.03 the
field and subfield in which it must be filed).
1
7
(c) Addressee. It follows the callsign, three (3) vertical spaces. It
includes the word sir and then, after three (3) horizontal
spaces, the grade and position of the authority to whom the
office is addressed. If it is addressed to a General
Headquarters, the name of the department to which the matter
is directly responsible will be recorded below, in parentheses.
Example :
Mr. General of the Army Commander General of the Army.

(Personal address)
(d) Affair:
1. It is consigned below the recipient, in two vertical spaces,

respecting the established margin. It includes the word
Subject followed by a colon and then, leaving a horizontal
space, the matter to be discussed is stated, which will
express in the fewest number of words the exact content or
object of the Official Letter, so that it is not necessary to
read the entire document. to understand what it is about.
The use of general expressions such as: “Send the
indicated document” should be avoided when the subject
occupies more than one line, the second should begin in a
vertical space from the previous one and at the bottom of
the subject text. Example:
Subject: Start date of the Training Course for jobs in the

war branch
2. All documents derived from another document, which must

be considered source, must have the subject worded
verbatim as in the source document, in order to facilitate
the reference, file and corresponding file.
(e) Reference. It is double spaced vertically below the vertical

space below the Subject, preserving the established left
margin. It is used when the document must necessarily be
related to other documents. It includes the abbreviation “Ref”
followed by a colon (:) and then, leaving a horizontal space,
the number, code and date of the document to which
reference is made or which should be consulted. The colon
(:) must go exactly at the bottom of what corresponds to the
subject. In every document that is formulated, the document
data and its number will appear as the first reference. The
mission date and the distribution of origin. The other
references, if necessary, will appear in the chronological
order of the documents formulated. Example:
Ref. to. Directive No. 04-DIRIN/02.01 of 25 Oct 94

(a) Official Letter No. 130-SINGE/02.01 of 06 Nov
94
(b) Official Letter No. 186- DINTE/02.01 of Nov 94
1
8
(2) The body. It constitutes the substantial part of the Official Letter since it
sets out the matter or reason that gives rise to the document. It begins
by directly exposing the topic using numbered paragraphs when
appropriate. Unnecessary protocol phrases such as “I have the honor”
or It is a great honor for me to address you to express the following:
(a) When paragraphs are numbered, the first line and subsequent
lines must begin at the height of the heading, following the
organization provided for in article 6 (Annex 1. Example).
When the body only comprises a paragraph, the first line should
begin with a horizontal space after the colon (:) that follows the
subject or reference (Annex 1; Example 2). In both cases, the
writing of the body begins in three vertical spaces below the last line
of the heading.
(b) The body ends with the invocation “God preserve you,” which will
go in the lower right part of the paper, two vertical spaces from the
written line that precedes it.
(c) When the body of the letter is going to end near the bottom
margin of the page and it is seen that there will not be enough
space to write the term (signature, etc.), at least two lines will be
copied on the next page, in order not to isolate the document. I
end with respect to the body of the office.
(3) Term. It includes the signature, post-signature, round seal, distribution,

annexes and initials of the name of the Official responsible for the
preparation of the document and of the person who did not type.
b. Multiple Trades (OM). They are documents addressed to two or more

recipients who must have knowledge of all or part of the content. If the Multiple
document includes orders or provisions, these will be carried out independently by
each recipient in the part that corresponds to them. The format of the Multiple
Office (Annex 1, Example 2) is similar to that of the common office, with the
following variations:
(1) In the callsign the acronym O/M (Multiple Trade) is recorded in the
place of Trade, using the same order number for all copies of a given
trade.
(2) All multiple letters must bear at the bottom left, at the level of the
signature, the DISTRIBUTION , that is, the list of recipients, to avoid
transcriptions or useless communications being made to the
organizations that have already received them.
(3) As multiple letters are generally typed in several copies (one for each
recipient), the first copy may bear the original ORIGINAL seal,
remaining for the archive of the agency that issues it.
1
9
c. Transcription. It is the exact copy of the tenor of a certain document
that is made to inform the recipient of a resolution, a part, a report, etc. whose
content should be communicated without any alteration of the transcribed text. It
must be copied continuously between quotation marks, the which must be placed
at the beginning and end, after having recorded the word “signed” followed by the
grade, position and name of the authority who signs the transcribed document
(Annex 1. Example3).
16. Memorandum
a. It is a document that is used with help - memory to remember the

completion of an action, a date or activities of various nature, such as attendance
at a meeting, participation in a work committee, agreed interview, etc. It should not
be used to omit provisions or carry out procedures.
b. Writing and structure. (Appendix 2). The content can be typed or

handwritten. Due to its use, the wording should be as simple as possible and be
adopted in the following order:
(1) Header. It includes the place and date, the designation and numbering
of the document, the recipient and the subject. The numbering can be
omitted if it is deemed not necessary.
(2) Body. Expresses the content or text of the memorandum; It should be

written four vertical spaces below the word Subject. If the paragraphs
must be ordered numerically, the same procedure that has been
established for drafting the body of an official letter will be followed.
(3) Term. It includes the signature, post-signature and the round seal.
17. Report
b. The report of a document in which a detailed presentation of a certain

matter is made, at the request of the superior or on its own initiative
when the nature of the event requires it. It is also used to complete or
coordinate parts that rise to superiority.
c. Depending on the case, the report may appear on a separate page or

following a specific file. The format (Annex 3) is similar to the official
letter
18. Opinion
a. The opinion is a document used in the legal field in which, at the request
of the superior or in compliance with a norm, a duly substantiated statement is
issued on a secret matter or case. It generally falls on applications and
management files.
b. The format of the opinion is similar to that of the Official Letter and the
Report, and may appear on a separate page or following the application file on
which it falls.
2
0
19. Part
It is the written, concise and complete information that the subordinate

provides to the immediate superior, about situations, facts or events, as soon as
possible after they have occurred. It is generally completed with a report. Its format
(Annex 4) is the same as that of the report with the following variations.
a. Header. In the indicative the word part is considered instead of report.
b. Body. Two vertical spaces begin below the subject with the vocative
Mi followed by the degree of military authority to whom it is addressed; Example:
My Commander, My Captain, After two vertical spaces, at the foot of the vocative,
the exposition begins in an orderly manner, answering with pressure the imaginary
questions: where?, when?, what?, who? And how? According to the fact or facts
that you wish to communicate and that motivated the formulation of the report.
20. Application
a. The request is a document through which something is requested or

managed from superiority, in accordance with current laws and provisions. It is
formulated in sealed paper.
b. When the request refers to a right that is believed to have been

violated, said document would not be retained or resolved by intermediary
authorities. These have the duty to raise it to the superior for solution. The
hierarchical superior to whom the appellant addresses has the obligation to provide
a solution to the petition or request presented; Failure to do so, or doing so in
violation of current laws or provisions, constitutes a crime of abuse of authority.
c. As the solution is formulated on lined paper (sealed or official), the

margins indicated therein must be respected, as well as the lines on which it must
be written. Its format is as follows: (Annex 5)
(1) Header. Understands:
(a) Sumilla. It goes in the upper right part of the paper three
vertical spaces from the upper edge and is made up of a
minimum group of words that express the issue to be
discussed or the reason for the request. Example:
“Request recognition of service”, “request reconsideration
of RM No. XX”.
(b) Addressee. The first line, in capital letters, indicates the

authority to whom the request is addressed, preceded by
the word LORD; example:
LORD GENERAL OF THE ARMY COMMANDER

GENERAL OF THE ARMY, and next line, in parentheses,
the department in charge of solving it, in the next line,
when the appellant is a military man, will prefix the word
Mi to the corresponding rank; example: My General, if the
2
1
authority to whom the request is addressed is civilian or
appellant is not active military, the initials of the position
held by the recipient will be initialed.
(2) Body. Understands:
(a) Introduction. Consisting of the identification of the

appellant: name and surname, in capital letters, grade
or category, employment, position, residence, etc. The
introduction ends with the expression: “I appear before
you and present (or say)”.
(b) Exposure. It is followed by the introduction and

constitutes the foundation of the request and begins in
general with the word “Que”.
(c) Conclusion. It includes first the phrase AS EXPOSED

and then follows; I request (what I requested) to access
my request (or request).
(3) Term. It includes the place and date, which is at the bottom of
two lines below the last line of the body, at the bottom, three
lines, is the post signature (grade or category, the name and
surname of the appellant), above which the signature will go;
three lines below and to the left “Attached Pieces”, listing the
documents that accompany the solution (Annex 5).
21. Elevation
a. Procedure by which a command addresses the higher echelon by

issuing an opinion on certain documents of an administrative nature, with the aim of
the competent authority resolving what is appropriate.
b. Generally, the elevation is formulated after the term of the document that
originates it (Annex 6); It can also be done on a separate paper, when the
document to be processed does not have enough space.
c. The submission of a request must contain: the authority to which the

submission is directed, the opinion (favorable or unfavorable), the date and the
signature of the command that carried out the submission. The elevation, if the
opinion is unfavorable, must begin with the reason(s).
22. decree
The decree is a format that contains the decision that the upper echelon
issues in writing ordering the procedure that a document must follow or providing
the solution corresponding to the execution of an activity. It can be a printed or
stamped format. It is generally attached to the document that gave rise to it, and it
can also be stamped after the term of the reference document.
2
2
23. Directives
a. It is a document issued by the Higher Echelon, containing the rules

and/or procedures to guide the action of subordinate commands.
b. The format and content of the directive is written in Annex 8. The

addressee must be specified in the heading, so the use of a service letter for
review is not appropriate.
24. Other forms used in military correspondence
In addition to the military correspondence described above, in order to

simplify the work, other documents are also used for certain administrative
procedures such as: coordination, procedures and responses, reports,
recommendations, acknowledgment of receipt, submission of publications,
conversation summaries, minutes, etc The most commonly used formats are
described below.
a. Coordination sheet (H/C) is a fundamental document to carry out

coordination between different departments or sections of the general staff on
actions that provide solutions to problems of general or specific interest, requesting
opinions, observations and suggestions. Its purpose is to simplify the processing
process between the different departments in a headquarters. In Annex 9, the
format is given to fill it out. The following indications will be taken into account.
(1) The classification will be the same as that of the document being
coordinated.
(2) When there are different specific points to coordinate, a separate
document will be made.
(3) Stamp and signature of the boss requesting coordination.
(4) Place a cross (x) according to the requested action.
(5) When the result of the coordination is very extensive, a response
sheet is prepared in duplicate. If it is brief, it is expressed on the
same coordination sheet.
(6) Coordination result.
(7) Number of sheets that are attached and/or returned as
background information.
(8) Stamp and signature of the boss with whom the coordination was
processed or requested.
b. Procedure Sheet (H/T). It is a document that is used for the submission

of documents whose action corresponds to lateral or subordinate
echelons (Annex 10).
c. Answer Sheet. It is a document that is used to answer the action

requested in the Coordination Sheet (Annex 11). When the answer is
brief, it is written in the H/C.
d. Informational page. It is a document that serves to inform the superior,

in a precise and summarized manner, of the situation in which a certain
matter or procedure is found.
2
3
e. It is also used to head a voluminous file in order to inform the
Command about its content in a succinct manner. If applicable, the
conclusions will be expressed (Annex 12).
f. Recommendation Sheet. It is a document formulated by the

Subordinate Commands, departments of the CG or General Staff, with
the purpose of presenting recommendations and necessary elements
of judgment, which facilitate the Higher Echelon's decision-making on a
given problem or matter.
g. Conversation Summary. It is a document through which an official

communication or a matter related to the service is summarized, which
should be kept in the file for background purposes of the topic
discussed in said conversation (Annex 14).
h. Acknowledgment of receipt. It is a format used as proof of having

received a classified document; in the same way to acknowledge
receipt of books, regulations or military publications that must be
incorporated into the positions of the respective agency, or that are the
reason for individual or special distribution. It is filled out by the sender
to be signed and returned by the recipient. Avoid using another
document to acknowledge receipt. Its dimensions will be 10cm x 22 cm
(Annex 15). All acknowledgment of receipt must include a number.
i. Minutes. It is a document used to certify or record an event carried out.

The format (Annex 16) is a guide that can be used as a Record of
Examination, Incineration, Reception, Delivery, etc.
j. Radiogram. Document that serves to transmit an urgent message in a

precise and summarized manner (Annex 17).
k. Multiple Radiogram. Document that serves to transmit an urgent

message in a precise and summarized manner to different
departments (Annex 18).
l. Telephone Order. Document that is used to issue provisions briefly and

using the telephone as a means of communication (Annex 19).
m. Internal order. Document that is used to communicate provisions within

the distribution (Annex 20).
n. General Staff Study Report. This is the name given to the work carried
out by an officer or a team of Officers to find the solution to an
administrative problem and present a complete recommendation to the
Chief in charge of deciding. (Annex 21). The development of this
document is detailed in TE 101-151 METHOD FOR SOLVING ESG
PROBLEMS.
2
4
CHAPTER 3
PROCESSING AND REGISTRATION
Section I. REFERENCE AND RECEIPT OF CORRESPONDENCE
25. Generalities
a. Immediately after being signed by the sending authority, the

correspondence will be registered and packaged in their respective envelopes and
then delivered to the responsible office (OPE, OPR or Parties table), for forwarding
to the recipients.
b. When sending correspondence, the command channel must be strictly

observed in order to respect the established regular channel, unless special
circumstances require it.
c. An additional document should not be formulated to send another

document; For example: directives, reports or parts must be sent, without the so-
called “Attention Letter”.
An exception to this rule is the case in which, having received a document,

it must be sent to another department for attention, in which case it will be
accompanied by a Processing Sheet.
26. Forwarding of Military Correspondence
a. The Army Post Office (OPE) or Regional Post Offices (OPR) will send the
correspondence using the Army postal bag (VPE), to send the correspondence to
places far from the garrison of origin. It includes the submission guide (in duplicate)
that will allow the recipient to verify the documents sent to them and acknowledge
receipt immediately.
b. Military correspondence classified as: STRICTLY SECRET or STRICTLY

CONFIDENTIAL should be sent:
(2) Within the country, through an Official designated by the Intelligence

Directorate in LIMA and by the GU Commands in the other garrisons
or through an officially authorized civilian.
(3) Abroad, in the Diplomatic Bag through a Liaison Officer. In any case,
the person who must ensure the dispatch of military correspondence
using the aforementioned suitcase is the Army Intelligence Service.
c. Documentation classified as “SECRET” can be sent in the manner

indicated in b. (1) and (2) above, and also using a commercial express air or land
service, which guarantees the highest degree of protection and security. The
protection measures for the sending of classified correspondence appear in ME 38-
10 Military Security.
d. The correspondence that the Units or dependencies of the Army deliver
2
5
to the post offices for dispatch, will be done through their correspondence classes,
through cargo notebooks in which the recipient, the type and number of document
and the date will be noted, making it sign whoever receives, as proof.
e. When packages must be sent, the relevant documents must be

included within them.
f. The sender will fill out the corresponding acknowledgment of receipt

(see paragraph 24g) attaching it to the sent document and once returned with the
recipient's signature it will be filed serving as proof. The return of the
acknowledgment of receipt by the recipient must be immediate and is independent
of the response generated by the document.
27. Reception of Correspondence
a. Upon receiving Military correspondence, a thorough examination of the

envelopes must be carried out to determine whether or not there are signs of
violation or attempted violation. To reach this determination, the following
observations must be made:
(1) The closure part shows discoloration of the paper or signs of double
application of rubber, as a result of having been opened and closed
again.
(2) If the lines and letters of the stamped stamps do not match the
closing part of the envelope.
(3) If the envelope shows signs of having been subjected to the action
of a powerful light that has allowed the contents to be read. One of
the traces that the action of a strong light can leave is discoloration
in the part of greatest application.
b. If any of the abnormalities noted above are observed, particularly if it

involves classified correspondence, the Superior Authority must be notified
immediately in writing, attaching the envelope.
c. Verify the integrity of the envelopes and rule out the possibility of
violation of the correspondence in the OP or at the Parties Table. The registration
is carried out only based on the information inscribed on the envelopes, without
opening them and making the following notes: distribution of origin , name and
number of document and recipient distribution. For distribution, proceed as follows:
(1) All correspondence will be delivered at a charge to the distribution

table where the envelopes will be opened and recorded in the
corresponding register.
(2) The classified documents will remain with the second envelope, and
must be separated for submission to the Chief of the General or
Executive Staff, noting the information from the first envelope in the
entry register and placing the abbreviation corresponding to their
classification on the side.
2
6
Example: “S” (secret)
(3) The Chief of Staff or Executive will receive all the documentation,
open the second envelopes of the classified documentation, and
the G-2, Security Officer or a specially designated Official must
record the documents classified especially “Subject” in question.
(4) The classified documentation will be sent directly from the Office of
the Chief of Staff or Executive to the interested departments, with
the corresponding position.
(5) The common documentation will return decreed to the parties table,
where it will be delivered to the interested parties.
d. The protection measures for the reception of classified correspondence

appear in ME 38-10 MILITARY SECURITY.
28. Correspondence Record
a. Incoming or received correspondence
(1) Every day in each department or unit of the Army, the

correspondence that enters a printed book, called the Book of
Received Correspondence, will be recorded, as indicated in
Section II below. When registering the common correspondence
received, it will be stamped in the lower right or left part. of the first
page of each document 8according to available space) or on the
front of the envelopes of correspondence that must not be
opened, the receipt stamp of the parties table, whose models are
given in figure 8 (for a CG , a dependency of the EM and for other
departments of the Army). This stamp is placed in order to be able
to locate the document as well as to determine in an office or unit,
the delay in processing between the distribution parts table and
that of its subordinate elements, when it is a peremptory deadline
for the solution of the document, or to establish the corresponding
responsibility
.
(2) Once the exploitation of the document is completed, it will be

returned for archiving in the convenient place, after registration
according to the Archive System.
b. Outgoing or forwarded correspondence
Each document that the agency or Unit sends to another must be

recorded in a printed book called the Book of Sent Correspondence, as indicated in
Section II below:
29. Army Postal Bag
Its use is specified in RG 0-056, Provisional Regulations for the use of the
2
7
Army Postal Bag, published in the annex to OGE No. 1 of January 5, 61.
30. Inviolability of correspondence received and sent
a. Personal correspondence is inviolable. The one directed with the

designation of jobs within the Institution will only be opened in accordance with
what is indicated in paragraph 27.
ARMY HEADQUARTERS
POST OFFICE
PARTY TABLE
16 AUG 1995
Hour....................................................No. Reg..................................
He went to ......................................................................................
GENERAL STAFF OF THE ARMY

RESEARCH AND DEVELOPMENT DIRECTORATE
CORRESPONDENCE REGISTRATION
16 AUG 1995
Hour....................................................No. Reg..................................
He went to ......................................................................................
ARMY ENGINEERING SERVICE

CORRESPONDENCE REGISTRATION
16 AUG 1995
Hour....................................................No. Reg...................................
He went to ......................................................................................
Fig. 8 Model of Reception stamps

(The date can be printed with a date stamp)
b. The received documents must be delivered immediately to the recipients.

No document should be retained for more than 24 hours.
c. Official correspondence addressed nominally to members of the Army

must be sent to the recipients within 24 hours of receipt. If the recipient does not
work at the office where the correspondence was received, it will be sent as soon
as possible to the place where it is located. If it is not possible to locate the
recipient, it will be sent to the General Command of the Army (Army Postal Office)
which will be in charge of sending it to the recipient.
2
8
SECTION II BOOK OF CORRESPONDENCE RECEIVED AND SENT
31. Generalities
a. Correspondence books are documents of official value, with a

“RESERVED” classification and will be used to record documents received and
sent.
b. The dimensions of the books will be 40 x 25 cm and they will be made in

the printing press of the Ministry of Defense, and may contain from 100 to 200
numbered and sealed pages according to the size of the Unit or dependency.
c. The cover and back cover will be made of cardboard, covered in black
percaline. In the center of the cover it will be inscribed in capital letters and in a
color that stands out: CORRESPONDENCE RECEIVED or CORRESPONDENCE
SENT . according to the book.
d. On the back of the cover, instructions will be pasted on how the records
should be made in the different boxes of the formats (Annex 25). Immediately
before page No. 1 there will be a blank sheet that will be used to formulate the
corresponding legalization document.
e. Daily, after the last document of the previous day has been registered,
the date on which the registration is made will be noted in the central part of the
page, in red ink. All other notations will be made in black ink.
32. Book of Received Correspondence
a. In the book of correspondence received (annex 23), the correspondence

received will be recorded daily in each of the tables of parts of the Army Units or
dependencies.
b. The format of each page will have the following eight boxes:
(1) Box 1: Order number. It is an annual correlative number that will be

used as statistical data. At the end of each day, month and year, it
will be possible to determine how many documents have been
received in the Unit or agency.
(2) Box 2: Sender. Regulatory abbreviation of the Unit, agency or

authority that sends the document; example: BIM 53, GAC 211, SRM,
etc.
(3) Box 3: Document. This box in turn consists of four subboxes.
(a) subbox 1: Class. It contains the abbreviation of the type of

document received; example: O/M; Multiple Trade, Eleve:
Elevation.
(b) Subbox 2: Indicative. The document number and the code of

the issuing office are recorded. Example: 149- XI.
(c) Subbox 3: Date. The day, month and year of the document are
2
9
recorded, expressing the day with two digits, the month with
the first three letters and the year with the last two digits;
example: 05 Apr 94, 15 May 94, 25 May. 94.
(d) Subsection 4: Classification. The abbreviation of the document

classification will be recorded; example: ES; Strictly Secret, C:
Confidential, etc.
(4) Box 4: Subject. A summary of the content of the document will be

written, generally expressed in its heading. For classified
correspondence, the official designated for the processing of
classified documentation will note the matter in general terms, and
may refer to the functional subfield of the corresponding file code.
(5) Box 5: Delivered to. The acronym corresponding to the element that
receives the document for internal processing will be noted, which will
be taken from the registry of names and signatures of the people
authorized to receive documents, which will be constantly updated,
and must be established by the unit or agency.
(6) Box 6: Signature The signature of the person receiving the document
will be recorded. In case of doubt, the record of names and
signatures will be compared.
(7) Box 7: File No. In this box, the file number corresponding to the
functional field or subfield where the document will be filed will be
recorded, making the annotations in accordance with what is
established in the Army filing system.
(8) Box 8: Observations. Those explanatory notes that are of interest,

related to the disappointed document, will be recorded.
d. For the registration of classified correspondence, in addition to what is

indicated in paragraph 32b. (4), subject to the requirements contained in ME 38-10
MILITARY SECURITY.
33. Book of Submitted Correspondence
a. The Remitted Correspondence Book (Annex 24) will record the

correspondence sent to other departments, units and departments on a daily basis.
b. The format of each page will have 8 boxes, of which Nos. 1,3,4,6,7 and 8
have the same name and fulfill the same purpose as those indicated for the book of
correspondence received. The others are:
(1) Box 2: Recipient. The regulatory abbreviation of the unit, agency or

authority to which the document is sent will be entered.
(2) Box 5: Received by. The acronym or name of the element that
received the document will be recorded for its sending or delivery to
the recipient.
c. For the registration of classified correspondence, comply with the

provisions of ME 38-10 MILITARY SECURITY , especially the “Strictly Secret” and
3
0
“Strictly Confidential” documents under the direct responsibility of the security
officer.
34. Instructions for keeping records in correspondence books.
Annex 25 indicates the instructions for keeping the correspondence records

and that they must be attached to the back of their cover. The notations made
in these records must be clear and legible.
3
1
APPEND
IX 1
TRADE MODELS
1. Example 1.
(Classification)
LETTERHEAD
Lima, February 27, 1994
Official Letter No. 65X-18/02.38
General of the Army Commander General of the Army (Personnel Directorate)
Subject: Communicate highlights of chapter Inf N......Z.............c.........
Ref.: Your Memorandum No. 15Z-11 of April 24, 94
1. On this date, the highlight of Cap Inf N has been arranged.............................. Z

............................c...........................BI..........................
2. In this regard, I express to you the following:
to. The aforementioned officer states...................................................................
b. This Command........................................
3. In such virtue.................................................
God save you.

circle stamp Signature (post
signature)
GUMC/jvr. (Classification)
3
2
(Appendix 1)
2. Example 2. (Multiple occupation)
(Classification)
LETTERHEAD
O/M No. 15 CGE-ZI/05.21
Mister
Subject: Provides submission of the Publications Program
Ref.: Directive No. .........................of.................................
Please refer to this CGE (AGE) before................................................

its Military Publications Program corresponding to the current year, formulated in
accordance with the reference Directive.
God save you.

Signature
(post signature)
DISTRIBUTION:
CHAPTER 1...........................................................................................................................3
GENERALITIES....................................................................................................................3
1. Purpose and Scope...........................................................................................................3
2. Object...............................................................................................................................3
3. document classification and security.............3
4. Definitions.......................................................................................................................3
EPISODE 2.............................................................................................................................4
(Classification
)
3
3
FORMULATION OF MLITAR CORRESPOMDENCE.......................................................4
Section I. FORMULATION TECHNIQUE...........................................................................4
5. Paper to use......................................................................................................................4
6. Document structure..........................................................................................................5
a. Binding............................................................................................................................5
7. Content writing................................................................................................................7
8. Page Numbering..............................................................................................................9
9. do you copy......................................................................................................................9
10. Signature of the Correspondence...............................................................................10
11. Use of Prints and Stamps...........................................................................................11
12. Use of envelopes........................................................................................................15
Section II. MILITARY DOCUMENTS................................................................................16
13. Generalities................................................................................................................16
14. Recipient Class and Step............................................................................................17
15. Job...................................................................................................................................17
16. Memorandum.............................................................................................................20
17. Report.........................................................................................................................20
18. Opinion.......................................................................................................................20
20. Application.................................................................................................................21
22. decree.........................................................................................................................22
23. Directives...................................................................................................................22
24. Other forms used in military correspondence............................................................23
CHAPTER 3.........................................................................................................................25
PROCESSING AND REGISTRATION..............................................................................25
Section I. REFERENCE AND RECEIPT OF CORRESPONDENCE.................................25
25. Generalities................................................................................................................25
26. Forwarding of Military Correspondence....................................................................25
27. Reception of Correspondence....................................................................................26
28. Correspondence Record.............................................................................................27
29. Army Postal Bag........................................................................................................27
3
4
30. Inviolability of correspondence received and sent.....................................................28
SECTION II BOOK OF CORRESPONDENCE RECEIVED AND SENT........................29
31. Generalities................................................................................................................29
32. Book of Received Correspondence............................................................................29
33. Book of Submitted Correspondence..........................................................................30
34. Instructions for keeping records in correspondence books........................................31
ANNEX 22: NAME AND SPECIFICATIONS OF THE TYPES OF.................................62
Archive……....1 GUMC/jvr.
3
5
(Annex 01)
3. Example 3. (Transcription)
(Classification)
LETTERHEAD
Official Letter No. 86 DL/02.12
Mister
Subject: Transcribe letter on recognition of services
Ref.: Official Letter No. 43X-18, dated August 15, 94 from the Department of Public
Relations.
I agree to transcribe to you the reference letter for the purposes I deem
appropriate:
“Lima, August 15, 1994- Official Letter No. 48-dirid.- Mr. Colonel, head of the Legal
Department.- 1. In the date.......................................................................................
.................................................-2.............................................................................
................................................-to.............................................................................
..........................................................-b ...................................................................
..........................................................................–3...................................................
.................................- God save you (Signed)..........................................................
God save you.

Signature
(post signature)
GUMC/jvr.
3
6
APPEND
IX 2
MEMORANDUM MODEL
LETTERHEAD
MEMORANDUM NO...........
Mister
Affair : .............................................................................
God save you.

Signature
(post signature)
GUMC/jvr.
3
7
APPEND
IX 2
REPORT MODEL
LETTERHEAD
Report No. 23X18/05.21
Brigadier General Director of Personnel
Subject: MTE reprint report
Ref.: Your Memorandum No. 25 DIPER of Aug 94
1...............................................................................................................................
to.........................................................................................................................
b..........................................................................................................................
2...............................................................................................................................
God save you.

Signature
(post signature)
ANNEXES:
1. Comparative table
2. box ...........................
GUMC/jvr.
3
8
APPEND
IX 2
PART MODEL
LETTERHEAD
Part No. 18-X-18/11.06
Mr. Lt. Crl Head of the Military Publications Section
Affair : Reports the loss of a typewriter
Ref.: Your Memorandum No. 25 DIPER of Aug 94
1 . Today, at 0800 hours, ........................................................................................
2 .............................................................................................................................
Signature
(post signature)
GUMC/jvr.
3
9
APPEND
IX 2
MODEL AND EXAMPLE OF APPLICATION
1. Application Model
/Sumilla/
MISTER (GRADE AND DESIGNATION OF RECIPIENT)

(Department in charge of solving)
My (Degree of authority to whom it is addressed)
(FULL NAME), grade or category, Weapon or Service or Specialty,

currently serving in (Unit or Unit), before you. I introduce myself and
say:
That, ....................................................................................................
FOR THE EXPOSED:
I request you to access my request
Place and date
Signature
(post signature)
ATTACHED PARTS
4
0
2. Request example
The EC V-1 CARLOS
BUSTAMANTE GARRIDO,
requests extension of service
recognition
LORD GENERAL OF THE ARMY MINISTER OF DEFENSE
YE
CARLOS BUSTAMANTE GARRIDO, civil employee, V-1, currently

serving at the Army Headquarters (Directorate of Instruction) before you. I
introduce myself and say:
That having fulfilled the requirements of the law for my extension of

recognition of services and wishing to make them official, I am writing to you. To
request that you deign to grant me recognition of FIFTEEN (15) years of services
provided to the Nation to date, issuing me the respective MRI.
FOR THE EXPOSED:
I request that you agree to my request.
Lima, September 27, 1984
Signature
(post signature)
ATTACHED PARTS
- Law Stamps (S/ .................)

- Proof of payment
- Etc.
4
1
ANNEX 6
LIFT MODEL
1. Example 1 (For request escalation)
Elevation No. 34-B/02.12.
Mr. General of the Army Commander General of the Army

(Personal address))
With favorable opinion
Lima, September 27, 1984.
Signature
(post signature)
2. Example 2
Elevation No. 35-B/02.12.
General of the Army Commander General of the Army (Personnel Directorate)
With a favorable opinion, for contravening what is indicated in

paragraph 15 of OGE 10/71
Signature
(post signature)
4
2
ANNEX 6
MODEL OF DECREES
1. Example 1
In telegram No. 85° C of the CRM, requesting
Military Correspondence Regulations.
Decree No. 23 X – 18-18/05.21
Go to the Printing Office of the Ministry of the Army, so that the form request
can be processed.
Signature
(post signature)
3. Example 2
Decree No. 24 X – 18
In application for EC VI-2,N ....................Z ................................................

Authorization is requested to use vacations ............................................................
Go to Sec ..................................., in order to be

inform about it. served
Signature
(post signature)
4
3
ANNEX 6
DIRECTIVE MODEL
CG
(Dependence)
(Place)
(Date)
DIRECTIVE N° -X-11/05.02
Mister
Ref.
1. OBJECT
Indicates the nature of the subject matter of the directive and the reason for
its issuance.
2. PURPOSE AND SCOPE
Specify the object or goal to be achieved.
3. GENERAL PROVISIONS
This paragraph specifies the rules or procedures that are common to all the
elements to whom the document is directed.
4. SPECIAL PROVISIONS
Indicate those rules or detailed aspects that correspond to certain elements

specifically.
5. MISCELLANEOUS
This paragraph will mention the transitional provisions, coordination details

or other reasons that due to their content have not been considered in the
previous paragraphs.
Seal
circular Signature
(post signature)
DISTRIBUTION
HRA/jac
4
4
ANNEX 6
COORDINATION SHEET MODEL

(1)
CG
(Dependence)
(Place)
(Date)
COORDINATION SHEET N° DIRID/01.11
Mister
1. AFFAIR
2. REFERENCE DOCUMENT AND BACKGROUND
3. DATE IT IS NEEDED
4. ACTION REQUESTED (2)
() Opinion ( ) recommendations ( ) Observations
() Information ( ) Management Status ( ) ....................
Signature (3) (post

circle stamp
signature)
4
5
5. COORDINATION RESULT (4)
ANNEX 10
( ) Agreement ( ) Disagreement ( ) Partial agreement
Reason (5)
6. BACKGROUNDS ARE RETURNED IN: (6) ...........................................
Lime, ...........of ......................of 198...
Signature (3)
(post signature)
HRA/cja
(ANNEX 9: REVERSE OF THE COORDINATION SHEET WITH INSTRUCTIONS

FOR FILLING AND USE)
(1) The classification will be the same as that of the document being
coordinated.
(2) When there are many specific points to coordinate, the relationship of
The same must appear on the back; If there are many, a separate
document will be made.
(3) Seal and signature of the Chief requesting coordination.
(4) Place a cross (X) whether you agree or not.
(5) When the result of the coordination is very extensive, a response sheet
will be prepared, making the pertinent indication. If it is short it will be
expressed on the same sheet.
(6) Sheet numbers attached.
(7) Seal and signature of the Chief before whom the coordination was
processed and requested.
4
6
PROCEDURE SHEET MODEL
CG (Department)
(Place) (Date)
PROCEDURE SHEET N° X-1/01.03.04
Mr. Ref : ................................................................................. (2)
1. PROCESS TO BE CARRIED OUT .......................................(..3..).......
2. OBSERVATIONS
............................................................................................. (4)
Signature (3)
(post signature)
Background is sent in
...............Leaves useful (6)
HRA/cja
(ANNEX 10: INSTRUCTIONS FOR FILLING AND USE OF THE PROCEDURE

SHEET)
(1) The classification will be the same as that of the document being coordinated.
4
7
ANNEX 10
(2) Document that is sent for processing
(3) Specify the action(s) to be carried out. For example: Exploit the document;
take knowledge and archive it; Give answer; etc
(4) This paragraph will be used only in the event that it is necessary to dictate
administrative measures regarding the procedure to be executed. For
example, here you can indicate measures such as the following: “Send me an
informative copy of your response”, “Notify me by May 15”, “Coordinate with
the G-3” and other similar matters.
(5) Stamp and signature of the Chief requesting the procedure.
(6) Number of sheets attached.
4
8
ANNEX 11
MODEL ANSWER SHEET
CG
(Dependence)
(Place)
(Date)
ANSWER SHEET NO. Z-1/01.03
To the : (Authority to which it is addressed and which has requested

coordination).
1. AFFAIR.
Concise presentation of the matter.
2. REFERENCE DOCUMENTS
- Coordination Sheet No. from (insert date)

- Indicate the document attached to the Coordination Sheet.
3. ANSWER
In separate and consecutively ordered subparagraphs, respond to what is

requested in the Coordination Sheet. When the response to the
coordination is short, it is not necessary to formulate this document, it is
enough to write it down on the same coordination sheet.
Signature (3)
(post signature)
HRA/cja
4
9
ANNEX 11
INFORMATION SHEET MODEL

CG
(Dependence)
(Place)
(Date)
INFORMATION SHEET DIRID/01.03

N°
To the : Higher than reported
1. AFFAIR.
Concise statement of the matter, management or procedure being

reported.
Indication of the documents related to the matter in question.
3. BACKGROUND AND SITUATION
Chronological summary of the facts influencing the matter, in separate

subparagraphs. If it is the head of the file, it will be the summary of the
documents that constitute it. Keep in mind that it must be clear, precise,
concise and complete.
4. CONCLUSIONS
If applicable, some conclusions are expressed.
Signature (3)
(post signature)
HAC/fsd
5
0
ANNEX 11
(classification
) CG
(Dependence)
(Place)
(Date)
RECOMMENDATION SHEET DIRID/01.03
N°
RECOMMENDATION SHEET MODEL

To the : (Authority to whom the recommendation is submitted)
1. AFFAIR.
Concise statement of the problem or issue.
Indication of the documents related to the matter, if any. Otherwise, delete

this paragraph and correct the numbering.
Indication of the documents related to the matter, if any. Otherwise, delete

this paragraph and correct the numbering.
Indicate that coordination has been made through H/C with other
departments, indicating the opinions received
4. ANALYSIS
Analyze and evaluate the factors concerning the matter. If it is necessary to

establish forms of action, indicating the advantages and disadvantages of
each one. In extensive studies, present a summary here and refer to
annexes containing the detailed analysis.
5. RECOMMENDATIONS
Complete, concise and clear indication of the recommended action. When

this action requires the issuance of one or more documents for execution,
such documents must be formulated and attached.
5 Signatur
1 e (3)
ANNEX 11
Seal
circular
(post signature)
(classification)
HAR/ygv
5
2
ANNEX 11
CONVERSATION SUMMARY MODEL
LETTERHEAD
Lima, September 27, 1984
CONVERSATION SUMMARY N° DIRID/22.01
By : (°) Personal contact, Telephone, Radio, Conference, Order

Verbal.
For : .................................................................................................
Of : .................................................................................................
Summary : .................................................................................................
RECOMMENDATIONS: (Indicate the solutions proposed for the problem presented

in this Summary) .....................................................................................................
Signature (3)
(post signature)
(°) Point out the middle of the conversation.
5
3
ANNEX 11
ACKNOWLEDGMENT OF RECEIPT MODEL
1. Model 1
LETTERHEAD
ACKNOWLEDGMENT OF RECEIPT N°
I received from ................................................................................

.........................he ...................No. .........................of (Date) ..........................
(classification)...........................managed to the ................................................
(Date) .......................................
Signature (3)
(post signature)
2. Model 2
LETTERHEAD
ACKNOWLEDGMENT OF RECEIPT N°
It has been received from ...................................................................
........................the following military publications:
PUBLICATION TITLE: AMOUNT
(Date) .......................................
Signature
(post signature)
MODEL OF MINUTES
CG
(Agency) (Place)
(Date)
MINUTES N° -FZ/01.15
5
4
ANNEX 11
In the city of ............................., to the ............................days of the

month of
..............of 1900 ............................................................, the commission
met
named by .................................................................................................................
......................................................................., as president; ...................................
........................................., as Vowel (es); and ......................................................
......................................................., as Secretary; They proceeded to lift the
Certificate .................................................................................................................
In witness whereof they signed this Minute in ...............................................

Do you copy:
Secretary
Signature
(post signature)
Vowels)
(Signature)
Post signature
President
Signature
(Post signature)
5
5
ANNEX 11
RADIOGRAM MODEL
LETTERHEAD
OF : COMGREJ (COPARE, DIRID, etc.)
TO : COMANGRAL 7ª DI - LAMBAYEQUE
RADIOGRAM N°
TEXT: (IN CAPITAL LETTERS)............................................................................
Sender (Abbreviated)
Place and date
Signature
(post signature)
LGS/aba 18Dec81
5
6
ANNEX 11
MULTIPLE RADIOGRAM MODEL

LETTERHE
AD
OF COMGREJ (COPARE, DIRID, etc.)
COMANGRAL PRM - PIURA

COMANGRAL 7th DI - LAMBAYEQUE
COMANGRAL 3rd DB - LAMBAYEQUE
MULTIPLE RADIOGRAM NO.
TEXT: (IN CAPITAL LETTERS)............................................................................
Sender (Abbreviated)
Place and date
Signature
(post signature)
LGS/aba 18Dec81
5
7
ANNEX 11
PHONE ORDER MODEL
LETTERHEAD
PHONE ORDER NO.
FOR : ...................
By disposition ....................................................................................
Place and date
circle Signa
stamp ture
(post
signature)
RECEIVES: HOUR:
TRANSMIT: .............................................................................................................
LGS/aba 18Dec81
5
8
ANNEX 20
INTERNAL ORDER MODEL
CG
(Agency)
(Place) (Date)
INTERNAL ORDER N°
TO THE : ..............................................
AFFAIR : ..............................................
1.
2.
circle stamp Signature

(post signature)
DISTRIBUTION
- .....................
- .....................
LGS/aba
18Dec81
5
9
ANNEX 11
STAFF STUDY REPORT MODEL
CLASSIFICATION
Unit or division
Place
Date
STAFF STUDY REPORT .........................................................................................
Subject: Sufficient information to identify in the file.
1. PROBLEM
Concise indication of the problem, in the form of an emission.
2. ASSUMPTIONS
List the assumptions considered (if they have not been formulated, omit this
paragraph and correct the numbering)
3. FACTS OR FACTORS THAT INFLUENCE THE PROBLEM
Lists of essential facts and factors should be considered in logical order.
4. DISCUSSION
Analyze and evaluate the facts and factors concerning the problem. In
extensive or complicated studies, present a summary here and refer to
annexes that contain detailed discussion.
5. CONCLUSIONS
Present the conclusions of the facts that influence the problem and those of
the reasoning.
6. RECOMMENDED ACTION
Complete, concise and clear indication of the recommended action in a form

that only requires a simple approval or disapproval.
Responsible EM Officer
from the Study
6
0
ANNEX 22: NAME AND SPECIFICATIONS OF PRINTING TYPES (Considering RE
310-3 Military Publications, Preparation, Review and Approval
Annex 3).
Numirren
1 ) m :n : .. . in F
Dnsigoción
intue
1- You
CHARACTERISTICS OF TI PCS
410 BLACK CAPITAL LETTERS 8
4 10 MAJUSCUI TO RLANLA *
41 <1 MinScL the Iflnn: i h
586 ELANCA CAPITAL LETTERS 8
586 Black Viinüsculus TO
586 White Lowercase 8

364 WHITE CAPITAL LETTERS 10
550 WHITE CAPITAL LETTERS ID
5so Mirusteke cursive 10
398 BI ANCA CAPITAL LETTERS 10
332 BLACK CAPITAL 10
552 IINYUSCI IA WHITE to

552 Black Minurwcula 10
552
152
fintaculi Ilanci
BLACK CAPITAL LETTERS

you
12
152 Black Lowercase 12
4 SCRATCHER
=—■ Black Stripe ■
FlayaSencil —
— 5 DRAWN:
(Black and Profiled)
6
1
ANNEX 22 : NAME AND SPECIFICATIONS OF PRINTING TYPES (Considering
RE 310-3 Military Publications, Preparation, Review and Approval Annex
3).
Numerical
Drinson of the CHARACTERISTICS OF THE TYPES llimens oner
Fiap in Puts
1 LUDLOW
7 BLACK) CAPITAL CAPITAL 10

to LETTERS 12
• CAPITAL LETTERS 14
34 CAPITAL LETTERS utw 18
:r CAPITALS II
28 CAPITAL LETTERS 24
19
30
1
CAPITAL LETTERS 48
2 MONOTYPE; IBlack)
35
CAPITAL LETTERS
18 '
3 LINOTYPE
530 UPPERCASE || HAUNCH J.

530 Black Minjsula
5
530 Miniscu j Hlanr । 5
2RB BLACK NAYUSCULN
AND
20 a UPPER CAPITAL[ TO WHITE l
288
Black Minüwula 6
288 Mint ula Blanen 6
1n SHIFT TO WHITE 2
122 Black Lowercase 1
122
M -11. 1 the Inca Hl 1
6
2
ANNEX 22: NAME AND SPECIFICATIONS OF THE TYPES OF
PRINTING .
6
3
ANNEX 23
REGISTRATION FORMAT OF CORRESPONDENCE RECEIVED
RECORD OF CORRESPONDENCE RECEIVED

DOCUMENT (3) Signatu
SENDER Affair re File No. Obs.
Order Class Indicative Date Classf. Delivered
No. (1) (2) (4) to: (5) (6) (6) (8)
FORM E 5002 – RI, 10 May 75.
6
4
ANNEX 23
REGISTRATION FORMAT FOR SENT CORRESPONDENCE
RECORD OF CORRESPONDENCE RECEIVED

DOCUMENT (3 ) Signatu
ADDRESSEE Affair re File No. Obs.
Order Class Indicative Date Classf. Delivered
No. (1) (2) (4) to: (5) (6) (6) (8)
FORM E 5003 – RI, 10 May 75.
6
5
ANNEX 23
INSTRUCTIONS TO BRING THE REQUIREMENTS IN THE BOOKS

OF CORRESPONDENCE AND WHICH SHOULD BE STICKED ON THE BACK
FROM THE COVER OF THE SAME
This correspondence book has official value and classification, reserved for its
conservation, all security measures corresponding to its classification must be taken.
Explanation of annotations
2. Order No.: Annual correlative number used as statistical data.
3. Sender; (in the book of correspondence received) Regulatory abbreviation of the unit or
agency that sends the document.
4. Recipient: (in the book of correspondence sent)

Regulatory abbreviation of the unit or agency to which the document is sent.
5. Class: Abbreviation of the document type:
Of ...... Job Doc …… Document

O/M ........ Multiple Trade dva .............. directive
Mem….. Memorandum H/C .............. H. Coordination
Info ......... Report HIT .............. H.Procedure
Pt ….. Part H/I …… H. Informative
std ….. Application H/R …… H. Recommendation
elv .......... Elevation H/Rp ............ H. Response
6. Indicative: Document number, letter and number that specify the unit or agency that
prepared it.
7. Date: Day, month and year of the document, in regulatory abbreviated form.
8. classification: Abbreviation of the ES document classification Strictly Secret.
6
6
ANNEX 23
GRAMMATICAL COMPENDIUM
1. FUNDAMENTAL RULES OF ACCENTUATION
22. Acute words have an accent when the last letter is n, or a vowel. They
do not accent when they end in a consonant other than no s.
23. Plain or serious words are accented when they end in a consonant
other than s. They do not have an accent when they end in a vowel.
24. Esdrújulas and sobreesdrújulas words are orthographically accented

without exception.
25. Acute words such as trunk, root, elderberry, country, have an accent to
announce that they do not contain a diphthong. If we didn't mark them, we would
read them like this: elderberry, country, loading the voice in a.
2. SPECIAL RULES OF ACCENTUATION
There are some words that have or do not have spelling depending on how
they are placed in the sentence or depending on the job they perform. If they are
monosyllables, when the same word represents two values, the orthographic
accent is placed on one of them.
This is why they are emphasized:
26. The words hit him, look at me, tell him, mistreat him, etc. have an
accent, despite being full ending in a vowel, because the pronouns, me, se, le, lo
etc are separable; So we can say: he hit himself, he went too far, he looked at me,
you'll tell him, he mistreated him.
27. In principle, acute monosyllabic words do not have an accent (Juan, fe,
ti, da, la, fin, dos, dios, pan, fe).
28. Below are four groups of words, some with orthographic accent and
others without, as an example:
TREBLE PLAINS ESDRÚJULAS OVERDRUGS

Heart Exam America They said sele
Cypress Tuesday aerial Hardly
Panama Cajamarca momentum They proposed sele
Lantern tree Unusual Meekly
Wall asp Paragraph Isosceles
Nose album
Sing Chalice
Plot Bolivar
6
7
ANNEX 23
29. “Me, “you”, when they are personal pronouns “think of me”, “You will decide”.
30. “he”, when it is a personal pronoun, not when it is an article: “I work with him”, “he
did the test”.
31. “This one, that one” when they are pronouns, but not when they are adjectives. “I
agree with this one.” “I stayed with that one.” “This closet is big” “I remember that day.”
32. “Yes” when it is an adverb of affirmation “If I want it”
33. “Yes”, when it is a pronoun “God yes”
34. “More”, if it is an adverb “Don't laugh more”
35. “Se”, from the verb know “I know everything”
36. “De”, from the verb to give: “Don't give it to me”
37. “Tea”, noun, “I really like tea.”
3. THE SCORE
a. Punctuation is the use of signs that serve within the composition to

separate the main divisions of the elocutionary masses, thereby completing the
meaning of the sentence to reinforce the clarity of the expression and to facilitate
reading through pauses.
b. Punctuation marks represent pauses of systematic meaning or

relationship. In some cases they indicate the function that language fulfills
(exclamation marks or question marks).
c. The placement of pauses, above all, concerns more syntax than spelling
since it is the demands of construction that lead to the use of such signs.
6
8
d. The punctuation marks are: comma, semicolon, period (which can be followed,
section or final), colon, ellipsis, question mark, admiration, hyphen, dash, underline, quotation
marks, cream or umlaut.
(1) Use of the Comma (,). The comma indicates that there should be a brief
pause in reading.
(a) It is used:
1. In simple sentences, to separate the different circumstantial

complements, for example: the soldiers beat every day to the sound
of their drums, he said with enthusiasm.
2. In compound sentences, to separate the different subjects,

complement verbs. Before the last subject, verb or complement, a
comma is used, if the conjunction is used, for example "Colombia,
Ecuador, Peru and Chile are countries in western South America."
“The students sing, study and play successively every day,
throughout the school year, with renewed love for work and without
such repetition seeming monotonous to them.
3. It contains the interspersed sentences and phases: “Peru, no one

doubts it, can be very powerful, “it comes almost always, at noon.”
4. It evokes the presence of the verb, when it is deleted: “John will go

to France and Peter, to England.”
5. Separate simple sentences: Go, run, fly, cross the earth, occupy the
plain, do not give peace to the spur, do not give peace to the hand”
(Fray Luis de León).
6. Separates the different primary or secondary classifications of the

noun or verb. “The intelligent, generous, hard-working and
educated man is a valuable factor of social progress.” “The
locomotive vigorously overcame the climb and arrived fast-paced,
spirited, triumphant, to the snowy peaks of the Andes.” “The
Huascar fought bravely, boldly, effectively and gloriously in defense
of the homeland.”
7. Separate the adversative sentence; “It hurts, but listen.”
8. Among other complements and the circumstantial: he explains his

lessons, with great skill.” “He asked his father for money to buy a
library.”
9. Between the direct and indirect objects when the limits of meaning
require it: “I will give all these objects that I carry to whoever wants
to receive them.”
(b) Not used
6
9
1 . Between the subject and the verb, but in the case that the synthetic structure
of the first requires it: “Men who think about cheap and combination
successes, rather than those of ability and hard work, belong to mediocrity” .
“Luis and José work.”
2 . Between the verb and the indirect object: “Work for yourself, give this to
Pedro.”
3 Between the verb and the direct object: “John eats bread.”
4 Between the verb and the circumstantial complement: “I'm going to Lima.” “I
work with few tools.”
(2) Rules for the use of semicolons (;)
(a) The semicolon indicates a syntactic pause greater than that corresponding to
the comma.
(b) It is used to separate members of a proposition: “In America there is peace, in

Europe and Africa, armed peace; while in Asia war plagues the people.”
(c) Before the phrase for example, or any other equivalent, such as: namely, as
follows, for example, etc. “Lima, capital of Peru, is a department as they are; for
example, Arequipa, Puno, Cuzco, etc.
(d) After each considering paragraph of Laws and Resolutions and, sometimes
between the parts of an enumeration: “For convenience to the service;
RESOLVED: Appoint on January 2, 94, the superior officer indicated to occupy
said position.
(3) Rule for the use of TWO POINTS (:)
(a) This sign indicates a relatively long pause, which precedes an enumeration, a
use, and, in general, the development of the thought in question.
(b) It is used after phrases like: ”namely, for example, in the following way, like this,
etc.
(c) After the vocative in letters and communications. Example: Mr. Director: Dear
Sir: etc.
(d) Immediately before transcribing a person's verbatim words; for example:

“Choquehuanca said to Bolívar: “The god of savages wanted to form a powerful
empire…”.
(e) After formulating a statement and before developing ideas about it: “the Peru-
Bolivian confederation was a great political creation: the evils that it would have
avoided for America are its best defense.”
(f) Before denouncing a thesis or purpose, example: “Let us now come to the
Christian, Catholic, Pauline or Atasian solution to our intimate vital problem: the
hunger for immortality” (Unamuno, of the “tragic feeling of life”). I want to talk
7
0
about the topic of the day: the European war
(4) Rule for the use of the DOT (.).
(a) The point is called followed when it is written after it in the same line; In other
cases it is a section point.
(b) The point followed is intended to separate sentences or independent groups of

sentences. Indicates greater independence than the period and the comma.
Both signs alter their functions with the conjunction. Employment: the soil of
Peru is made up of coast, mountains and jungle. The coast is a narrow and low
strip, whose length is from N to S; The mountain range is wide and high, the
jungle is wide and low. The men of the north are dreamers and practical while
those of the south are dreamers and theorists.”
(c) The followed period is used immediately after abbreviations. Example: You,
Ex., your Afmo., etc.
(d) The point section is placed when going from one < another matter, within a
composition. It is also placed at the end of this.
(e) Military abbreviations do not carry punctuation (RG 00-001).
(5) Rule for the use of ELISSIVE POINTS (...).
(a) There are three ellipses and they are used to indicate broken language.
Example: “I finally arrive...tired...and I'm afraid to face it...ah, how tired I feel!
(b) To leave the prayer unfinished for effective reasons, of good taste or for
euphemism: “He told me about you that... and this makes me unworthy.” "The
children were crouching under a bush when the bomb fell between them
and...".
(c) To tell the expression abruptly, when it is required to offer an unexpected

conclusion; example: “they went well armed to see what was causing so much
noise...and it was a little mouse.”
(d) Before and after quotes, when a clause is taken that is not reproduced in full: “A
woman who did not know how to write said:”… “My God, how many things I
would say to him if he knew how to write.”
(6) Other punctuation marks
(a) The question marks (?). They are used immediately before and after the
question.
(b) The exclamation points (! ). They are placed at the beginning and at the end of
interjections and exclamatory announcements, what a shame!
(c) Point and dash (.-). This sign serves to separate a title or statement from its
development, as well as the statements of a program or plan, example:
7
1
GRAMMAR.- it is the science, etc. the predicate.- its classes.- its composition.
(d) The parenthesis ( ( ) ). It serves to enclose all kinds of

intercalations: this afternoon (as they say) there will be a civic parade.
(e) The Minor Hyphen (-) is used to:
1. Separate the syllables of words when they do not fit within a line or when
morphological analysis is carried out to unite elements (adjectives,
prefixes, nouns) that enter into newly formed compounds or that are not
registered with simple words in dictionaries. Example: car – living room;
school – workshop, etc.
2. to join demonyms that enter into a compound that implies opposition.

Example: Spanish-American War; Anglo-American conflict; but not in
concepts that indicate fusion such as Latin American music; Greco-Latin
culture.
(f) The dash or dash (_). It is used in dialogues before the words of each of the
interlocutors. Example: “- Does the sun shine a lot, Nela? Even if you tell me
yes, he won't understand because I don't know what it means to shine."
- It shines a lot, yes, my dear. What does that matter to you? The sun is very
ugly, you can't look at its face."
The dash is also used – like parentheses – to separate sentences or
interspersed words.
Example:
Because some bushes Followed by dogs - I won't say it ran - A
rabbit was flying.
From “The Advice” Tomas de Iriarte
(g) He underlines it ( ____ ). It is the line that runs under the

words to make them stand out. It is used only in manuscripts, since cursive
writing is used for the same purpose in print.
(h) The quotation marks ( " " ). Its use obeys these rules:
1 immediately before and after transcriptions of other people's words or that

the same author has used on another occasion.
Example:
Galileo w said, in court, that he was retracting his statement that the earth
revolved around itself, but added: “and yet it moves.”
2 To enclose any word that is used as a proper name, removing it from its
status as a common name. Example: “Demonio de los Andes” (Carvajal) did
not surrender to the enemy.
7
2
3 To enclose proper names that apply to a different object: “Coronel
Bolognesi” cruise, “Alfonso Ugarte” school.
(i) The umlaut or cream (..). This sign is placed over the u of the syllables gue,
gui, to ensure the pronunciation of said vowel: antiquity, agüero, pingüe,
exangüe, averigüe, agüita. It is also used in poetry to add one more
syllable to a word:
What a restful life
The one from whom the world flees (ru- i-do)
(7) Annotation Signs
(a) The call (a) (1). It is made with a letter or number in parentheses and serves to
indicate notes that are inserted in the margin of a page or at the end of a
writing, and in front of which the number or letter is repeated (1), (2), ( a), (b):
(b) The asterisk (*). It has the same job as the call.
(c) The hands. It serves to draw attention to the word they point to; It is
little used.
(d) The key. It serves to embrace with its branches the parts or divisions related to
an object of study. Example:
Grammatical categories [noun

[Adjective
[Etc.
3. SPELLING SIMPLIFICATION
Because its use is considered important, the orthographic meanings that have been
authorized by agreement of the language academy are added to this grammatical
compendium.
a. The simplification of the initial groups of consonants of words that begin with ps, mn,
so you can write psychology or psychology mnemonic or mnemonic, gnome or nome.
b. The reduction of groups ns and bs. Thus, instead of transport we can write transport
and, substance instead of substance, thus facilitating pronunciation.
c. The use of contracted forms: replacement, replace, reimburse, cost, dark, darkness,
postscript, postwar, postmeridian, postpalatal, September, seventh, subscribed.
7
3
“INANTIC” STANDARD FOR PAPER FORMATS
Designation Dimensions Area

in millimeters M
4 TO 0 1682 nm x 2378 4,00

2 TO 0 1189 nm x 1682 2,00
TO 0 841 x 1189 1,000
TO 0 594 x 841 0,500
TO 0 420 x 594 0,250
TO 0 297 x 420 0,125
TO 0 210 x 297 0,062
TO 0 148 x 210 0,031
TO 0 105 x 148 0,016
TO 0 74 x 105 1,008
TO 0 52 x 74 0,004
TO 0 37 x 52 0,002
TO 0 26 x 37 0,001
1/4 TO 0 105 x 297 0,032
1/3 TO 0 99 x 210 0,208
1/4 TO 0 74 x 210 0,016
1/8 TO 0 13 x 74 0,001
Table I. DIMENSIONS OF THE PAPER TO USE IN OFFICIAL DOCUMENTS.
7
4
FORMAT v MECI r mm.
in 8 -eit
1801-26
10E 1 143
5 • «co F"
g se her
33 v IB
#•
29? 14207
& PL 1 c A c 1 -• 1 ■ « x
00 e"
ONES 0
x
m be
b AND
to 8 T1 re i -
A. To A3A3 8E A AC 9 m0 -li A.W.

O. the CE E
Arconrs v i 1 tulOm “-n AA
_
T
Artus
.5qa TO Ai
Carronen Posters " Advertisements "
Peserfa}" e"ÍEige*F
n0 At 1
T aa 5
All Ac A7 m
w e46 67
A. Iman
haOlliciatas
Ai
t to TO
Bolerinru
Carrus Offices
a#4
Crtñs rare eHmnaneL m A3 4 AG A.
Catalogs ___
___
m ■ ■ ■______ _____■ ■ To An C.
AIS to
the
4 aa
Cu Turmsa And LWbrEt A.J. T l =- ■
O '
inrosw otD5 pnnóHinos ■- T ■
O 1
9 ibaeo of Pk.nks r Harena 7m- AT YO.'
Jncum05 11 ! ■ 6 1 1 g T TO A6
A3 -4 5
A. A to. AB 80 nto
Euuol.m
Eutatumos and Hrgiammorng aa E. 5 BI av
*,4 TO
h Al J.
MHogji etm V Wemnkuretes 44 AC TOha n?

r imhho E A6
A4 AS
7
5
Form m . FBt. Ciili, Vales v Hec bJB 4 AS Aff n "• ■
11 TO i ■■
the ta-ken ■A -
5
Hojens Ntma ■
TO L . ;;
Horurin of *ia:u To 2 A3 4 AB
LH'e: from LeTbilida-d the

— A3 A3 4 TO
! LnEal CID Prt # 4 5 ■
- --
rnpa 2- 4 615 .J
Eazimioran püm AC
Paper • Iogr arede 1 A3 Ace E
“my
Fhesumpnmsnon .'1
A.
■- - \
■
Heeurei At 3 AC
E'
t TO
o
aricias 5 A7 TO r-'
?
Tje#a *99 kt
Table II. APPLICATION OF THE VARIOUS DIMENSIONS OF PAPER.

(AGE X DPM 1,036 “B” (JUL 28, 85) CCAAE)
Approved by the Ministry of War, Army General

JULIAN JULIA FREYRE
(RM N° 1612 GU/AGE of 19 NOV 84)
7
6
GERMAN RUIZ FIGUEROA
Army General
General Commander of the Army
REGISTERED:
HERRAMAN HAMANN CARRILLO

Brigadier General
Adjutant General of the Army
DISTRIBUTION “A”
AGE 24036
PRINTING OFFICE OF THE MINISTRY OF WAR
7
7
ERRATA
ME 340 - 10
REGULATIONS OF THE ARMY MINISTRY OF DEFENSE N° 340 – 10 Chorrillos
August 1, 1999
Military Correspondence
FORMULATION, PROCESSING AND REGISTRATION
The parts of the heading and body set out below contain errors left in the original form that
are corrected below:
1. THE HEADER IS MODIFIED AS FOLLOWS:

On page No. 1 RE 340 – 10
SAYS: (*) ME 340 – 10
MINISTRY OF WAR Lima, November
ARMY REGULATIONS 19, 1982
SHOULD SAY:
(*) ME 340 – 10
ARMY REGULATIONS WAR MINISTRY

RE 340 – 10 Lima, November 19, 1982
2. THE BODY IS MODIFIED IN THE FOLLOWING SENSE:
a. Table of Contents
From page No. 1 to page No. 3

SAYS:
Para. P.
SHOULD SAY:
Pfo Page
b. Paragraphs 10. a., 10.a (1), 10. to. (2) (d) and 10. c., 11. to. (1) (a); eleven. to. (2), 11. to.
(2) (a), 11.a. (2) (b) and (c); fifteen. to. (1) (b) and 15. to. (3), 27 a. (1) and 32. c., the
content of figures 2, 5, 6 and 7; The legends of figures 3 and 4, the footer of page 19 and
annexes 1, 7 and 22 are changed as follows:
7
8
SAYS:
10. *******
to. * * * by the head of the agency, United or service; * * *
(1) The head of the dependency, unit or service * * *.

(2) * * * * * * *
(d) * * * and employment of the head of the agency; example:
PO Commander BIM 27
b. * * * * * * *
c. In case of prolonged absence of the Commander of the unit (vacation, leave or
other reason), he signs the documents on behalf of the Commander, the
immediate subordinate authority, indicating his rank and current position.
SAYS:
11. *****
to *******
(1) * * * * * * *
(a) characteristics. * * * bears the inscription MINISTRY OF WAR; * * *
Printing types * * * must comply with what is indicated in RE 310. 3
Military publications, preparation, review and approval.
(d) Round seal. * * *.
a. Characteristics. The round stamp * * *.

b. Employment. The round seal * * * formulated by the
General aid, will bear the round seal * * *.
c. Location. The round stamp * * *.
SHOULD SAY:
11. *******
to *******
(1) *******
2. Characteristics. * * * bears the inscription MINISTRY
DEFENSE; * * *
Printing types * * annex 22. must comply with what is indicated in
(2) Circle stamp. * * *. the

(a) characteristics. The circular seal * * *
(b) employment. The circular seal * * * formulated by the general secretary
will bear the circular seal * * *.
(c) Location. The circular seal * * *:
7
9
SAYS
:
15.*******
******* * * * from military publications of the AGE and 02. 03 * *
(1) * * * * * * *
3.
¨* (2) * * * * * * *
(3) Term. * * * circle stamp, * *
SHOULD SAY:
(1) * * * * * * * * * * from military publications of the AGE and 02. 03 * *
4.
¨*
.15. *******
b. *******
(2) * * * * * * *
(3) Term. * * * circle stamp, * *
16.* * * ****
to *******
b. *******
SAYS:
(1) * * * * * * *
(2) * * * * * * *
(3) Term. Competent signature, post signature and round seal.
SHOULD SAY:
16.*******
c. *****
d. *******
(1) * * * * * * *
(2) * * * * * * *
(3) Term. Competent signature, post signature and round seal.
SAYS:
27.*******
to *******
(1) * * * as a consequence of having been opened and closed again.
8
0
SHOULD SAY:
27.* * * * * * *
b. * * * * * * *
(1) * * * as a consequence of having been opened and closed again.
SAYS:
32.* * * * * * *
c.* * * paragraph 32.b. (4), * * * SHOULD SAY:
32.* * * * * * *
C.* * * paragraph 32.b. (4), * * *
SAYS: (Within the 2 figures on page 15) MINISTRY OF WAR

ARMY HEADQUARTERS
Fig. 2. Letterhead Stamp
SHOULD SAY:
MINISTRY OF DEFENCE
PERUVIAN ARMY
ARMY HEADQUARTERS
Fig. 2. Letterhead Stamp
SAYS:
P. 16. Fig. 3. Example of round stamps
SHOULD SAY:
P. 16. Fig. 3. Example of circular stamps
SAYS:
P. 17. 4. Round stamps on envelope
SHOULD SAY:
P. 17. 4. Circular stamps on envelope
SAYS:
P. 18
0-2900027-0
ALPHA BETA ZETA
Brigadier General
General Assistant of the Army
SHOULD SAY:
P. 18
8
1
0-2900027-0
ALPHA BETA ZETA
Brigadier General
Secretary General of the CGE
SAYS: (Inside Fig. 6. from page 19)

MINISTRY OF WAR
ERUAN ARMY
ARMY HEADQUARTERS
SHOULD SAY:
MINISTRY OF DEFENSE
ERUAN ARMY
ARMY HEADQUARTERS
SAYS: (At the bottom of the page)

P. 19
(*) Refers to the RE 310-3 font, not the color
SHOULD SAY:
P. 19
(*) Refers to the RE 310-3 font, not the color
8
2
DEDOC F/E N° 0 9 , JULY 1999. COINDE
Registered:
WALTER JAVE HUANGAL

Division General Commander General of COINDE
DISTRIBUTION “A”

Military Correspondence

Uploaded by

Copyright:

Available Formats

You might also like

Military Correspondence

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Military Correspondence

Uploaded by

Copyright:

Available Formats

MINISTRY OF DEFENCE

CAPITULO 1. GENERALITIES para. P.

1. Purpose and Scope

a. The purpose of this regulation is to standardize the formulation and

This regulation establishes the rules for the formulation, processing,

3. document classification and security

The prescriptions contained in ME38-10 MILITARY SECURITY will be

a. Military Correspondence.- All documents prepared in the army offices on

c. Outgoing or forwarded correspondence.- The documentation that is

d. Types of correspondence or mail.- Corporal or sergeant specially

e. Publications.- These are duly authorized documents that contain the

g. The correspondence documents for general use in the Army will be

h. Processing or processing.- It is the activity related to the movement of a

i. Post office. - It is the agency in charge of receiving and dispatching

j. Party table. - Internal processing office existing in every unit or

FORMULATION OF MLITAR CORRESPOMDENCE

Section I. FORMULATION TECHNIQUE

The paper to be used in military correspondence must meet the following

I. For the autographs of Laws, Supreme Decrees and Ministerial

b. Dimensions.- The dimensions of paper to be used in the various Official

i. Top margin.- First Page, 40 mm, Next Page, 30 mm

b. Part that comprises a document.

(1) . In general, every military document consists of a heading, body and

(b) The body expresses the content or text of the document.

1. If the document does not have annexes, but is going to be

2. If the document has an annex and is going to be distributed

Fig. 1. IDENTIFICATION OF PARAGRAPHS AND PRESENTATION OF THE WRITING

(5) Conciseness. It is achieved by using simple and short sentences,

(6) Vocabulary. The words to be used must belong to our language;

(7) Abbreviation. Regulatory military abbreviations are used when

b. The numbering must be centered at the bottom of each page, 20 mm

c. When the document classified in two or more copies must be numbered

10. Signature of the Correspondence

a. The correspondence will be signed, in principle, by the Head of the

(1) The head of the unit or service dependency signs:

(a) Correspondence addressed to authorities of equal or higher

(b) Classified correspondence that is addressed to subordinate

(c) The internal documents of their respective dependency when

(d) The originals of multiple distribution documents, such as

(2) The immediate subordinate authority may sign:

(a) Classification correspondence reserved, by delegation.

(b) Common correspondence addressed to subordinate

(c) Copies of multiple distribution documents, under the phrase “It

Figure 2. Letterhead Stamp

The types of printing presses to make the stamps must comply

Fig. 3. Example of Round stamps

When it is a document signed by the head of an agency, to

Fig. 4. Round Stamps on Envelope

(a) Characteristics. It consists of a 5.5 cm horizontal stripe on top

(b) Location. The post-signature will go in the lower right part of

God save you.

(4) Classification stamps. They are used to highlight the security

(a) Characteristics of each of these stamps must be printed in 14-

STRICTLY SECRET, SECRET,

(b) Employment and location. These stamps will be stamped 15

(5) URGENT stamp. It allows us to distinguish correspondence that

(a) Characteristics. Understand the word URGENT in 18-point

(b) Employment and Location. It is stamped diagonally in the