WAREHOUSE CONTROL PROCEDURE

1. OBJECT IVO
Establish the necessary methodology and guidelines for the reception, control, location, custody
and departure of own materials and/or those of the warehouse client. Minimizing errors 100% or
failing that, identifying them in time for their quick solution

2. SCOPE
Applies to the collaborators of the XXXX warehouse team, responsible for the reception, control,
location, custody and departure of own and client materials with the purpose of being used for a
project and/or to cover the needs of XXXX personnel.

3. DEFINITIONS
Material Requirement: Request for the need for material for a project and support areas.

Return format: Document that supports the return of materials, equipment to the warehouse in
case it is by XXXX personnel

Dispatch Guide: Document that supports that the requested merchandise is in accordance with
the PO.

OC: Purchase Order, document generated to obtain a product or Service.

PPE: Personal Protection Elements

4. RESPONSIBILITIES
It is the responsibility of the Warehouse Manager to ensure compliance with the instructions set
forth in this procedure, as well as the responsibility of all XXXX staff to follow what is established.

Warehouse Manager/Warehouse Assistant

 Receive a notification via email with the Material Entry/Exit Requirement.
 Respond to the email with the scheduled time for material output and for the client's
material input, the client's programming time will be taken into account.
 Print the request and assign the Warehouse Assistant to search and prepare the requested
material as required. For tickets, the request email is printed according to the volume, the
transportation service is outsourced, otherwise XXXX will assume it.
 Sign the dispatch guide, validating the exit/entry of the warehouse material.

Warehouse Assistant
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 Look for the materials indicated in the Requirement. For tickets, receive the equipment.
Verify that the quantities, series, etc. match.
 Packs materials, distributes incoming equipment according to projects.

Warehouse assistant
 Records the output of the materials, in Qlapi2, that belong to XXXX. For the client's
materials, create the shipping guide and record it in the client's material and equipment
control matrix.
 Register the client's material entries in the client's material and equipment control matrix, in
case it is XXXXX materials, it will do so in Qlapi2.
 Place the materials ready for attention in the dispatch area next to the dispatch guide,
waiting for the contractor or user to pick it up.
 Archive the guide in the corresponding file.
 Sign the dispatch guide, validating the exit/entry of the warehouse material.

User
 At the scheduled time, the user will pick up the requested item from the warehouse and
take a copy of their request to be attended to.
 Verify the materials, quantities and sign the guide as a sign of compliance.

5. GENERAL CONDITIONS
It is mandatory to wear a work uniform inside and outside the facilities during work hours, and
impeccable personal presentation.

The Warehouse Manager with a Representative from the HSEQ area will establish and define the
security measures that must be provided to the company's warehouses when work carried out by
XXXX workers and third parties is carried out. Without prejudice to this, the warehouseman must
permanently supervise that such work does not affect the integrity or quality of the stored goods.

The custody and maintenance of the stored goods will be carried out with the purpose of
preserving the same physical, chemical, functional or administrative characteristics in which they
were received, as well as their cleaning and maintenance.

The location of the materials in the Warehouse will obey technical criteria commonly accepted in
the warehouse organization processes, as well as the hazardous chemical materials will be
distributed according to the storage procedure for dangerous materials, with this responsibility
being the Warehouse Manager.

All materials must come with a shipping guide.

The warehouse's public service hours (Suppliers and Contractors) are:

 Monday to Friday 8.00 am to 18.00 pm,
 Saturdays from 9:00 am to 1:00 pm.
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After the indicated time, the staff will be in charge of preparing the materials that will be attended to
the next day and registering information in the system as well as informing the internal client of the
materials received and sent during the day.

The scheduled schedule for shipments of material by air or by transportation agencies (freighters)
is:
 Monday to Friday 8.00 am to 2.00 pm,
 Saturdays 9.00 am to 11.00 am;

If requests are received outside the indicated hours, requests will be scheduled for the next
business day at the same time.

6. DESCRIPTION
6.1. ENTRY OF MATERIAL FROM SUPPLIERS.

 The Warehouse Assistant will receive and verify that the materials comply with what is
indicated in the Dispatch Guide/Purchase Order. If non-compliance is identified, the
observations found will be detailed in the Non-Compliant Material Management Form (GL-
PR-CA- 05) and will be communicated to the representative of the supplier in charge of
delivery and Immediate Manager. If the assistant determines that it does not meet the
customer's requirements established in the purchase order, the materials will be rejected. If
it passes the reception filter, the warehouse assistant will sign and seal the shipping guide.

 The warehouse assistant will be in charge of registering the entry of materials in Qlapi2
according to OC and Dispatch Guide, then will file the documents in the corresponding file.
This will serve to carry out control actions over its custody and operation.

 The warehouse assistant will be in charge of locating the material in the corresponding area
in the warehouse, duly identified.

 Once the Material has been entered into the warehouse, handling, packaging, protection
and correct storage is the responsibility of the Warehouse Assistant.

 The Warehouse will be constantly inspected by the Logistics Manager to verify the good
condition of the storage of materials.

6.2. ENTRY OF CUSTOMER MATERIALS

 To request the entry of the Client's materials into the warehouse, the user will send the
pickup schedule via email one day in advance.

 The warehouse assistant will schedule the pickup according to the time indicated in the
email, depending on the volume of the equipment and programming. The withdrawal will be
made with a XXXX unit or the external service will be carried out.
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 The warehouse assistant will be in charge of reviewing the materials received from the
client. If any observation is found, it will be placed in the dispatch guide and in the Non-
Compliant Material Management Form (GL-PR-CA-05), then it will be communicated to the
requester so that he can notify the client.

 The warehouse assistant must scan the Customer's Dispatch Guides and must send them
by mail for control of the Operations area.

 The warehouse assistant will label and place the materials and equipment received on
pallets, if applicable, according to the Project in the warehouse.

 The warehouse assistant will be in charge of recording in the client's material and
equipment control matrix (GL-PR-CA-02) the materials they received for control.

 XXXX must identify, verify, protect and safeguard the goods that are the property of the
client supplied for use or incorporation into the product.

6.3. OFFICES

 To issue a warehouse material, the user must send via email attaching the Material
Movement Requirement Form (GL-PR-CA-01) at least one day in advance, considering the
cut-off time for receipt of the request as the 6:00 p.m. in all locations where warehouses are
enabled.

 The applicant will be responsible for communicating to the Contractor or the user the time
scheduled by the warehouse to pick up the requested item; they must present themselves
with a copy of the request.

 The warehouse assistant will register the departure of the materials in the Qlapi2

 For the delivery of own and client materials, the Shipment Guide will be prepared and, only
for the client's materials, the output registration will be carried out in the Client's material
and Equipment control matrix.

 The Warehouse Manager will check that the quantity and material are as indicated in the
requirement and Dispatch Guide, if found to be in compliance, he will sign the Dispatch
Guide and the User or Contractor will proceed to remove the warehouse material.

6.4. RETURN OF MATERIALS - WAREHOUSE

To return leftover materials from work, we find two modalities:

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Refund by Contractor:
 You must coordinate the delivery date and time with the Warehouse Assistant.

 The materials and/or equipment that enter the warehouse must be detailed in the Supplier's
Dispatch Guide.

 The Warehouse Assistant will verify that the quantities and material match what is
described in the Dispatch Guide. If any observations are found, the material will not be
accepted and the observations found will be communicated via email to the return
requester.

 If the material conforms, the Dispatch Guide will be sealed and the materials will be placed
in the warehouse.

 If the material and/or equipment is property of XXXX, the entry will be registered as a return
in the Qlapi2 system.

 In the event that the returned material and/or equipment is the property of the Client, it will
be received and then a person responsible for the area involved will review the equipment,
to then coordinate its return.

 The materials and/or equipment owned by the Client that have been returned will be
labeled and placed in the area corresponding to Returns – Client, awaiting scheduling to
send them to the Client's warehouse.

Return by XXXX staff

 The staff will go to the warehouse and request the Returns Form, they must enter the data
of the material and/or equipment (Quantity, Description, Project, Area, Date)

 The Warehouse Assistant will verify that the quantities and material match what is
described in the Dispatch Guide. If any observations are found, the material will not be
accepted and the observations found will be communicated via email to the return
requester.

 If the material conforms, the Shipping Guide will be sealed and the materials will be placed
in the warehouse.

 If the material and/or equipment is property of XXXX, the entry will be registered as a return
in the Qlapi2 system.
 In the event that the returned material and/or equipment is the property of the Client, it will
be labeled and placed in the area corresponding to Returns – Client, waiting for the
programming to send them to the Client's warehouse. Likewise, the warehouse assistant
will register in the matrix of the control of the client's material and equipment and its
movements.
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6.5. RETURN OF MATERIALS - CUSTOMER WAREHOUSE

To return the Client's materials and/or equipment, the Person Responsible for Contact with the
Client for each area will be in charge of managing the return and requesting the scheduling date.
Once the return date and time has been confirmed, you must send the information via email so that
the Warehouse Manager can coordinate the return with XXXX means or outsource the service if
necessary.

As the person in charge, the warehouse assistant will be in charge of recording their movements
and stock in the client's material and equipment control matrix.

6.6. REQUEST FOR SHIPMENTS OF MATERIAL AND/OR EQUIPMENT

 To send materials to work, the user must send the Material Movement Form via email.
 If it is an air shipping service, they must request authorization from the Operations
Manager.
 The Warehouse Manager will be in charge of coordinating and shipping materials at the
scheduled shipping time (See Point 6).
 After the shipment has been made, the Warehouse Manager will be responsible for
notifying the applicant via email of the shipment data for receipt of material.
 Agency
 Invoice No.
 Addressee
 Retirement date
 Retirement Time

Additionally, you must attach the scanned Invoice and Shipping Guide.

6.7. WAREHOUSE CONTROL

Every three months, after coordination with the Accounting Area, the verification of the Physical
Inventory of the Warehouse will be carried out, which consists of verifying the existence or real
presence of the stored goods, appreciating their state of conservation or deterioration and safety
conditions, comparing the results of the verification carried out with the balances indicated in the
physical and/or valued cards.

6.8. REMOVAL OF ASSETS

The derecognition of assets is determined by non-compliance with any requirement of the asset
that, due to its condition or characteristics, should no longer remain in the company's stock,
proceeding to its withdrawal under the permitted forms and procedures. All this will be done in
coordination with the accounting area.
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6.9. WAREHOUSE DISTRIBUTION

The Winery must delimit designated spaces for:

 Non-Compliant Materials
 Client Materials
 Materials Return – Customer

This distribution will be evident during the inspections carried out in the warehouse using the
Storage Area Inspection format (HSEQ-PR-IP-14).

7. RELATED DOCUMENTS AND RECORDS.

 Material movement format.
 Customer Material and Equipment Control Matrix
 Non-Compliant Material Management Format
 Material Output Occurrence Record.
 Inspection of storage areas.

8. CHANGE CONTROL

9. REVIEW AND APPROVAL