DEVELOPMENT TIPS , EXCEL , HOW TO , JET REPORTS , OFFICE

INTEGRATION , REPORT

Using GL Function in Jet Reports

September 26, 2015Ashwini Tripathi

Syntax: =GL (What,Arg1,Arg2,Arg3,..,Arg22)

Purpose: Returns the budget, balance, net change, quantity, debits or credits of the G/L
Account of a given company based on filters.

Dynamics NAV Description

Parameter
What NAV: Determines what the GL Function returns.
Options are Balance, Budget, Quantity, Credits or
Debits Note that the options available for the What
argument depend on the Where argument.
Account NAV: G/L Account Number, Filter or Range. If you
specify a single, totaling account, you will get
totals. If you specify multiple accounts or a range
of accounts, totaling accounts will not be included
in the returned number even if the other account(s)
have nothing to do with the specified totaling
account(s). If the Where argument is “Rows”,
“Columns”, or “Sheets”, then the What options
are “Accounts” which will give a list of account
numbers, “Categories” which will give a list of
account category numbers, or “SegX” where X is a
segment number and which gives a list of that
specific account segment.
StartDate NAV: Specifies the starting date of transactions to
include. If you are interested in the balance of an
account on a given date, leave StartDate blank. If
you are interested in the net change of an account,
use Balance and specify both the StartDate and
EndDate
EndDate NAV: Specifies the ending date of transactions to
include. Specifying a start period and an end period
will give you the net change between the first day
of the start period and the last day of the end
period. Specifying a start period with no end period
will give you the net change between that start date
and the present. Specifying no start period will
give you the balance/budget as of the end period.
Specifying no start period or end period will give
you the present balance/budget.
View NAV: The G/L Analysis View to use. Leave this blank
to use balances from the G/L directly. Analysis
 Views are available in Navision version 3 and later.
This field should be blank if you are using objects
from an earlier version of Navision.
Dim1 NAV: Filter for the first dimension of the analysis
view. If View is blank, this is the filter for
Global Dimension 1. Dimension totaling is handled
the same way as Account totaling. In Navision
versions before 3.0, Dim1 is used as the Department
filter.
Dim2 NAV: Filter for the second dimension of the analysis
view. If View is blank, this is the filter for
Global Dimension 2. In versions before 3, this is
the Project filter.
Dim3 NAV: Filter for the third dimension of the analysis
view.
Dim4 NAV: Filter for the fourth dimension of the analysis
view.
BusinessUnit NAV: Filter for the business unit.
Budget NAV: Budget filter. This is unused unless returning
budgets.
Company NAV: Company Name. This must be spelled the same as
it appears in Navision, including case, spaces and
punctuation. If this parameter is empty (“”), the
default company in the Jet Reports Options/Data
Sources Screen is used.
Reserved NAV: Blank. For backwards compatibility, a Data
Source Name as defined in Jet/Options can be used.
Reserved GP: Specifies filters for specific account segments.
You can use either an account argument or segment
filters, not both.
Reserved GP: Specifies filters for specific account segments.
You can use either an account argument or segment
filters, not both.
Reserved GP: Specifies filters for specific account
segments. You can use either an account argument or
segment filters, not both.
Reserved GP: Specifies the budget filter, blank for all
budgets. Note that budgets are associated with a
specific year in Great Plains so if your budget and
fiscal year filters do not coincide you will get a 0
value.
ExcludeClose NAV: “True” to exclude closing date transactions.
Defaults to “False”.
ShowQuery NAV: “True” to show the finhlink string that will
be used for drilldown. Defaults to “False”.
Reserved GP: Company name. If this parameter is blank, the
 default company is used.
Data Source Data source name. If this parameter is blank, the
default data source is used.

Reports based on the G/L are easy with the GL function.

Advertisement

=GL(What, Account, StartDate, EndDate, View, Dim1, Dim2, Dim3, Dim4, BusinessUnit,
Company, Reserved, ExcludeClose, Reserved, Reserved, Reserved, Reserved,
Reserved, Reserved, ShowQuery, Reserved, DataSource)

NAV Cronus Examples

To retrieve the balance of G/L account 44100, you would type the following.

=GL(“Balance”,”44100″)

If you wanted to know the net change of account 44100 between 1/1/2002 and
1/31/2002, you would type the following.

=GL(“Balance”,”44100″,”1/1/02″,”1/31/02″)

For G/L Balances with standard NAV:

 you can filter on the two Global Dimensions for G/L Balances or
 if using a NAV Analysis View, you can filter on up to 4 dimensions that are tied to that
View=GL(“Balance”,”40100″,,,,”USA”,”COPPER”)
 Please note that some NAV verticals that allow more than 2 Global Dimensions may
not be compatible with the GL function.
 For the balance of account “40100” with Global Dimension 1 of “USA” and Global Dim
2 of “COPPER”, you can use the following function.

Stay tuned for how to use GL Function in Jet Reports.

I will come up with more details on this in my upcoming posts.