7.2.1.2.

2- PREVENTIVE MAINTENANCE

It corresponds to all scheduled maintenance that is carried out in order to prevent the occurrence
of failures. It is known as Direct or Periodic Preventive Maintenance because its activities are controlled
by time. It focuses on Equipment Reliability (MTBF) and assumes that these follow a certain kind of
statistical behavior, therefore analysis of the associated records can be carried out and optimal
maintenance projected.

To ensure the reliability of the equipment in its operational life cycle, we must define the
scheduling frequency of preventive maintenance based on the following factors:

 Use of equipment
 Failure history
 Technical design configuration
 Functional criticality.

Based on the previous factors, we can present some frequencies of Preventive maintenance
intervention, which will be applied depending mainly on the usage trend of each piece of equipment and
its criticality towards business results. These are:

 Preventive Maintenance (PM) of 250 hrs., 500 hrs., 1000 hrs., 2000 hrs.
 Preventive Maintenance by calendar (Weekly, Monthly, etc.)
 Preventive Maintenance by Mileage (km.)

PREVENTIVE MAINTENANCE CRITERIA

For the proper development of Preventive Maintenance, there must be rigorous control in the
Maintenance Administration, therefore the Planning Manager's main function is to ensure the correct
preparation and dissemination of the Preventive Maintenance Program, keeping in mind the following
considerations used in our maintenance management:

1. Control preventive maintenance based on the hour meter record of each equipment.
2. Control preventive maintenance with an intervention frequency of 250, 500, 1000, 2000 hrs. in a
weekly period.
3. Use preventive maintenance guidelines or templates (Form RRDM0005), for each family of
equipment. See example in Annex point d). The list of guidelines per family that we must use is in
Annex xx .
4. Preventive maintenance guidelines must consider the recommendations defined by the
manufacturer, the factors by working conditions and the monitoring approach by condition. These
guidelines must be defined by equipment models.
5. The arrival of new equipment must be linked to the development of its preventive maintenance
schedule. The already known pattern of the specific model can be used, as long as the new model
has not undergone a significant modification in its systems.
6. If the hour meter recording of any piece of equipment has not reached the defined frequency in a
period of 6 months, preventive maintenance must be performed immediately.
7. The equipment used for the internal transportation of passengers will be controlled through its
Mileage.
8. The projection of Preventive Maintenance must be carried out through the WEB maintenance
control software
9. A preventive work order must be opened in Synergy for the equipment defined for its PM and thus
address the task with its respective documentation.
10. The General Maintenance Program format will be used to report the equipment that requires
Preventive Maintenance. See Annex xx point h).
11. The intervention control for Preventive Maintenance will be weekly, that is, every week there must
be a General Maintenance Program for the specific fleet.
12. Preventive maintenance must be programs from Monday to Saturday, leaving Sunday for the
reprogramming of equipment that presented some type of inconvenience during the week of
execution.
13. There must be a General Maintenance Program for each specific contract that considers a fleet of
equipment. There must also be a parallel Program that includes the own equipment that helps
support each project (vans, mini buses, low beds, etc.).
14. The Maintenance Program must be sent one week in advance of its execution date, to the
Operations area of the specific contract. Along with this, an estimated program for the subsequent
week must be sent, in order to previously identify the equipment that will be stopped for preventive
maintenance and others.
15. The program must be sent every Monday before 6:00 p.m. to evaluation by those in charge of
operations, in reference to checking the correct location (areas in the different contracts) of the
equipment in the Program and to verify if the client has no problems on the scheduled dates of the
equipment.
16. Operations managers must report inconveniences and reschedulings reported by the client before
6:00 p.m. of Wednesday.
 17. The person in charge of Planning must send the final program with the modifications made (if any)
on Thursday at 11:00 hrs. to those in charge of operations and to those in charge of executing
Maintenance.
18. Measure compliance with the preventive maintenance program on a weekly basis, according to
weekly management report (Form RRDM0010), see example in Annex 2 point l). Preventive
maintenance must have 100% compliance.
19. Record the Preventive Maintenance information in the Work Order, trying to record the pending
findings to schedule their future repair (BACKLOG).
20. Every time an equipment is not delivered for Preventive Maintenance, the reasons and the person
responsible must be recorded in the form for NOT delivering equipment to Preventive Maintenance
(RRDM0015, see Annex xx point e)).
21. The times used in the different Preventive maintenance must be considered in Table 0.1 (effective
work hours).

22. OPERATION OF PREVENTIVE MAINTENANCE

23. To understand how the Preventive Maintenance process works, you must see the Flow
24. FLDM0002 in point 6.2.5 b) and the following description.

Description:

25. 1.- Planning verifies the hour meter update with the Hodometer Power Cycle and registers in the
WEB system
26. 2.- Planning generates projection of preventive maintenance with the help of the WEB according to
the hour meter. The projection must be weekly and consider the teams to intervene per PM in 15
days (Projected week 1 program and estimated week 2). The projection must be defined in the
General Maintenance Program (RRDM0004, see Annex xx point h)).
27. 3.- Planner opens work order in Synergy for the equipment to be intervened by PM and verifies if it
has Materials to carry out the Maintenance. If you DO NOT have them, you must generate a
service order in Exact and its respective PAR request. If you have this, program the equipment in
the General Maintenance Schedule.
28. 4.- Planner sends programs to Operations, which must approve the schedules (projected week 1
program) or must reject the schedule and report scope of the
29. rescheduling to be carried out.
30. 5.- Planner sends final Maintenance program (Thursday 11: hrs.) to all those involved
(Management, Superintendents and Supervisors)
31. 6.- The Maintenance Supervisor Analyzes the program and Assigns the HH involved. In parallel,
he coordinates with the Operations Supervisors to manage the delivery of the equipment by the
client.
32. 7.- With the equipment in the possession of Maintenance, Preventive Maintenance is carried out,
where the maintenance guideline corresponding to the equipment must be used (RRDM0005, see
Annex 2 point d)).
33. 8.- Once Preventive Maintenance has been carried out, it is verified if there are unresolved or
pending works (BACKLOG). If Backlog exists, can the equipment continue operating? Yes,
therefore the task is recorded in the Backlog format (RRDM0003, see Annex 2 point c)). and
proceed to the Scheduled Corrective Maintenance Cycle flow FLDM0003 . If the equipment
CANNOT continue operating, proceed to the Lower Flow Corrective Maintenance Cycle
FLDM0004 .
34. 9.- If there is no Backlog, the supervisor proceeds to review the work and the corresponding OT
(RRDM0001, see Annex 2 point a)). Giving approval to the work, the supervisor delivers
associated documentation (OT and Guideline) to the planning for its respective registration and
closure of the OT.
35. 10.- In parallel, the supervisor delivers available equipment to Operations.