GIRL SCOUTS OF THE PHILIPPINES

National Headquarters
Manila

CGSMS Form No. 4

CHIEF GIRL SCOUT MEDAL SCHEME
PHASE 3 IMPLEMENTATION REPORT-EO June
Name: Francine D. Arevalo
Council: Bataan Region: Central Luzon
Troop No : 394 Troop Leader: Dusty M. Mangila

1. Work done (use Dates Activities Person Involved

separate sheets Undertaken
(see Attachment)

2. Meetings with: Dates of meeting Results (attached minutes of

 Purok Leader
 Work Group
 Monitoring Panel
 Others specify
meetings
August 28, 2023 (see Attachment)
September 23, 2023 (see Attachment)

3. Date of visits of monitoring panel:

3.1 Division Monitoring: December 2023
March 2024
June 2024
3.2 Regional Visitation:
4. Observations of the monitoring panel ( attached copies of observations)

Submitted by: FRANCINE D. AREVALO

Candidate
Noted by:
DUSTY M. MANGILA
Troop Leader

DIVINA V. AGUSTIN
Council Executive

ANGELITA A. MANALILI
Regional Executive Director
 WORK DONE

Activities Person
Work Done Date
Undertaken Involved

CGSMS Candidate, Troop

Orientation July 15, 2023 CGSMS Orientation
Leader, Council Staff

Meeting with co-

Candidates, Troop
Meeting August 20, 2023 CGSMS Candidate and
Leaders, Working Group
Troop Leaders

Consultations
Candidate, Troop Leader,
Consultation August 28, 2023 With Community
Barangay Leader
Leader

Candidate, Troop Leader,

Survey September 10, 2023 Community Survey Working Group,
Barangay Leader

Candidate, Troop Leader,

Meeting September 16, 2023 Create an action plan
Working Group

Submission of Candidate, Troop Leader,

Submission October 1, 2023
Applications Working group

Discussion, Delegation, Candidate, Troop Leader,

Meeting October 7, 2023
Review of Program Working Group

Discussion Of Budget Candidate, Troop Leader,

Meeting October 14, 2023
Requirements Working Group

Conduct height and Candidate, Troop Leader,

Feeding October 22, 2023
weight Working Group, Clientele

Meeting the parents

Candidate, Troop Leader,
Feeding November 24, 2023 and clientele
Working Group, Clientele
Feeding
 Feeding Program Candidate, Troop Leader,
Feeding December 17, 2023
Working Group, Clientele

Review of previous
Feeding, More
Candidate, Troop Leader,
Meeting January 10, 2024 discussion
Working Group
Updates on logbook

Feeding Program Candidate, Troop Leader,

Feeding January 19, 2024
Recreational Activities Working Group, Clientele

Feeding Program Candidate, Troop Leader,

Feeding February 6, 2024
Creating Healthy Plates Working Group, Clientele

Feeding Program Candidate, Troop Leader,

Feeding March 11, 2024
health discussion Working Group, Clientele

Feeding Program Candidate, Troop Leader,

Feeding April, 22, 2024
Coloring Activities Working Group, Clientele

Feeding Program Candidate, Troop Leader,

Feeding May 6, 2024 Hand Washing Activity Working Group,
Parents Discussion Clientele, Parents

Candidate, Troop Leader,

Meeting June 5, 2024 Updates on logbook
Working Group

Candidate, Troop leader,

Division Visitation June 23, 2024 Updates on the Project
Council Executives

Candidate, Troop Leader,

Feeding Program Working Group,
Turn Over Ceremony July 01, 2024
Turn over ceremony Clientele, Parents
Barangay Captain
 MINUTES OF THE MEETING
DATE: August 28, 2023 Attendees:
Agenda:  Francine D. Arevalo
1. Consultation for the said Project  Grace T. De Guzman
2. Discussion of the target beneficiaries  Hon. Johnny Cerezo
 Anna Liza D. Salas
3. Solicitation of suggestions and
recommendations from the barangay
captain
4. Discussion of potential collaboration and
support from the barangay
5.Setting of timelines and targets

Result:
The purpose of the meeting with the barangay captain was to confer on an impending project,
specifically its goals and intended beneficiaries. We discussed the project's objectives with the captain
and asked for his opinion on who the intended recipients should be. The project plan was updated to
reflect the captain's insightful comments and recommendations. We also talked about possible
barangay cooperation and assistance, and we created a strategy to involve the community. To make
sure the project was finished in the allocated amount of time, deadlines and goals were set. As we
concluded the meeting, we were sure that the barangay's participation would make a big difference in
the project's outcome.
 MINUTES OF THE MEETING
DATE: September 16, 2023 Attendees:
Agenda:  Samantha Santillano
1.Create an action plan for the said project  Kym Giesel Buada
 Francine D. Arevalo
2. Asks advise from our cookery teacher what  Jan Niel Mendoza
food to prepare during feeding program.  Sophia Dela Cruz
3. Assignment of roles and responsibilities for  Xanryl Kitz Ramos
the feeding program day  Kisaha Yelena Villanueva
4. Discussion of the need for volunteers  Francisca Ann Villaviray
5. Delegation of tasks for volunteer
recruitment
6. Agreement on communication plan for
volunteers

RESULT:
A key factor in the feeding program's success was the detailed action plan. Each day's tasks
and responsibilities were well-defined, which allowed the team to function effectively and efficiently.
In order to guarantee that there were enough volunteers available, duties were assigned, making the
strategic recruiting of volunteers even more important. By ensuring that all volunteers were aware of
the program's schedule, the communication plan that was put in place prevented any possible
communication breakdowns. In the end, the program's accomplishment served as evidence of the
worth of careful preparation and cooperation, showing how crucial teamwork is to reaching a shared
objective.

MINUTES OF THE MEETING

DATE: October 14, 2023 Attendees:

Agenda:  Francine D. Arevalo

1. Finalization of the venue for the program  Jan Niel Mendoza
2. Discussion of the logistics for the program  Kyla Anikka Manievo
3. Delegation of tasks for program setup  Kym Gieselle Buada
4. Delegation of tasks for program cleanup
5. Review of the things needed for the program

Result:
The discussion proceeded very smoothly, and we were able to decide on the program's location.
We identified an appropriate site that would be easily accessible to every child, and we had a detailed
conversation about the program's logistics to make sure everything went smoothly. We discussed the
equipment needed for the program and assigned certain team members to handle program setup and
cleaning. The conference was really fruitful overall, and we were able to create a thorough plan that
guaranteed the application would function correctly. We were eager to put our plans for the next
feeding program into action and were sure the event would be a huge success.

MINUTES OF THE MEETING

Attendees:
DATE: December 16, 2023
Agenda:  Francine D. Arevalo
1. Discuss budget requirements  Samantha Santillano
2. Brainstorm budget ideas  Kym Gieselle Buada
3. Agree on solicitation in the community  Sophia Dela Cruz
4. Delegate tasks  Francisca Ann Villaviray
5. Finalize budget

Result:
We took sure not to lose sight of our meeting even as we indulged in our boodle fight. The purpose of calling the
meeting was to go over the financial requirements for the next feeding program in detail. The group identified the regions
that required the greatest financial help by closely examining the costs incurred during earlier programs. Following a
cooperative brainstorming session to produce creative fundraising ideas, it was decided that community solicitation would
be the best course of action. Subsequently, the team members were assigned specific tasks to guarantee effective
completion.

The meeting culminated in the finalization of a comprehensive budget, providing the assurance that sufficient
funds would be available to meet the program's needs. The team-imposed confidence that the strategic fundraising efforts,
together with the meticulous utilization of resources, would significantly contribute to the overall success of the feeding
program.
 MINUTES OF THE MEETING
DATE: January 13, 2023 Attendees:
Agenda:
1. Review of previous feeding programs
2. Identification of areas that require • Francine D. Arevalo
improvement • Kym Giesel Buada
3. More discussion about the food options for • Jan Niel Mendoza
the program • Kyla Anikka Manievo
4. Agreement on serving a balanced diet
5. Creation of more activities that can be
taken.

Result:
We had a brief discussion regarding our upcoming feeding program and pinpointed areas that required
improvement following the feeding session with the children. The group talked about what the kids and
parents had to say, came up with ways to improve the program, and looked into vegetarian and halal food
alternatives. In order to provide the kids with the right nourishment, we decided to provide a balanced meal.
To improve their learning experience, we also developed additional activities like educational games and
creative projects. After the discussion, the team was encouraged by the advancements and assured of their
capacity to design an effective feeding program.

MINUTES OF THE MEETING

DATE: June 5, 2023

1. Discuss feedback from childrenFrancine D. Arevalo

and parents
2. Plan for project turnover• Jan Niel Mendoza
 Attendees:
Agenda:

Result:
To review the input from the kids and parents who took part in the feeding program, a meeting
was called. We looked over the feedback and recommendations and determined what needed to be
improved for upcoming programs.

Our group made necessary updates to a logbook to record the program's accomplishments and
guarantee that crucial data was saved for later use.

At the end of the meeting, everyone celebrated the feeding program's success and gave thanks
to the team and volunteers for their hard work and dedication. The group pledged to carry on with
the feeding program for the kids' benefit, appreciative of the community's support.