Occupational Standard: Accounts and Budget Support Level III

Unit Title Prepare, Match and Process Receipts

Unit Code EIS ACB3 06 0812

Unit Descriptor This unit describes the performance outcomes, skills and knowledge
required to receive, identify and record receipts, match receipts to
documentation, enter data into organization operating or accounting
systems and file all necessary documentation.

Elements Performance Criteria

1. Receive, identify Established procedures are followed and receipts are checked for
and record accuracy against remittance documents
receipts
All receipts are recorded with remittance types accurately
identified to ensure correct allocation in accordance with
organization policy and procedures
Batching is completed in accordance with organization systems
and operating procedures and relevant departments
advised of total daily receipts
2. Match receipts Receipts are checked and matched to documentation accurately
to and promptly and documentation security maintained to
documentation protect interests of all parties to transaction
Unmatched receipts are noted for follow-up or referral in
accordance with organization, industry and legislative
requirements
3. Enter data to All receipts are accurately allocated to appropriate chart of
systems account areas and data entered onto receipt systems
without error and within time requirements specified in
relevant organization policy and procedures
All receipts are accurately matched to system debit with any data
and allocation discrepancies identified promptly to enable
early follow-up
Advice on source and solution to discrepancies is sought, where
necessary, to solve outstanding problems
Related systems are updated, reconciliations completed and
discrepancies between general ledger and sub-systems
Elements Performance Criteria

resolved
4. File Documentation is filed promptly in accordance with organization
documentation policy and procedures
Location of filed documentation is accessible and easily traceable
when required

Variable Range

Receipts may bankers orders

include: cash
cash journal entry
cheques
credit cards:
direct
mail
telephone
direct debits
direct drawing
payroll deduction
postal money order
Organisation policy computer systems documentation
and procedures internal control guidelines
may include: operations manuals
Industry and Cash Transaction manuals
legislative credit directives
requirements may industry codes of practice
cover: relevant Insurance law
Taxation proclamation.
Receipt systems Assets
may include: cash receipts debiting
commissions
investment
loans
receipting system may take account of optimising legislative
requirements including Financial Institutions Duty
computer based
manual
Variable Range

Data and allocation incorrect account allocation

discrepancies may Key stroke error.
include: