GENERAL PAYROLL

INSTRUCTIONS

1. This form shall be used for claims for salaries of permanent/regular

employees of national government agencies, local government units as
well as government corporations.
2. The used of this form should indicate on its heading not only the
Agency name but also the name of the office where the
claimants/employees are assigned.
3. The shall be numbered as follows:
00 00 00 0000

Serial number
(one series per year )
Month of Issue
Year of Issue
Fund

4. The identification no. of the employees shall be entered in column 2.

5. The position to be shown in column 3 shall be the same as that
appearing in the employee’s appointment.
6. The monthly salary shall be the amount corresponding to one-twelfth of
the annual salary stated in the appointment and shall be entered in
column 4.
7. If allowance is being paid together with the salary, the amount thereof
shall be entered in the allowance column (column 5).
8. The total amount earned (column 6) shall be the total amount of salary
earned for the stated period plus the allowance stated in column 5.
9. Absences without pay, life and retirement, withholding tax, Pag-ibig,
salary loan, etc. (column 7-14) shall be deducted from the amount
earned to get the net amount to be received.
10. Employees shall affix their signatures on the last column to
acknowledge receipt of the net salaries and allowances.
11. The certification that services have been rendered as stated shall be
signed by the immediate supervisor/head of office.
12. The certification as to completeness and propriety of supporting
documents/previous cash advance liquidated/ existence of funds held in
trust shall be certified/signed by the Accountant.
13. The certification as to availability of funds shall be
accomplished/signed by the Treasurer.
14. Payment shall be approved by the head of office or his authorized
representative.
15. The certificate of payment shall be accomplished by the Disbursing
Officer/Cashier.
16. Blank columns shall be used for other authorized salary deductions and
government shares for GSIS and PAG-IBIG.

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