School of Computer Science and

Engineering

Bachelor of Technology
In
Computer Science and Engineering

Internship Guidelines

Global Campus

45th km NH - 209 Jakkasandra Post, Kanakapura Rd, Bengaluru, Karnataka 562112

Preamble

School of Computer Science and Engineering gives strong emphasis in grooming technocrats for
the corporate sector which undoubtedly enhances the practical exposure and skills of a student and
eventually his/her employability. The school provides internship facilities to the students to make them
Industry-ready. Students will also be able to Earn while they Learn while doing their internship.

Key Points

1. The students who want to avail the internship must not have any backlogs.

2. The internships have to be strictly completed at least one week before the deadline of submitting
the grades as mentioned in the academic calendar.

3. Industry, providing internship should provide a inters offer letters [ Annexure -1] to the
department up on submission of conformation letter [ Annexure-2] from department and the
same needs to be collected by the student.

4. Students who wish to undertake a internship will have to give an undertaking [ Annexure-3] that
such internship will not affect their academic output.

5. Students on joining internship at the concerned Industry / Organization, should submit the
Joining letters to their respective supervising faculty mentor with the contact details of their
internship supervisor. [ Annexure-4]

6. Head of the departments will constitute Internship committee (3-5 faculty members). The
internship committee will assure that a faculty mentor will be allotted to each student before they
start their internship. 1:15 ratio, students should be assigned to each faculty mentor, who will do
industrial visit, guide and evaluate them during their internship tenure.

7. For effective intern supervision, the faculty mentors are expected to have discussion (telephonic
or skype) with the interns to review their progress on projects, touch base, and provide them
feedback. However, the faculty mentor will visit the industry/organization at least once during
the internship/industrial training tenure for student’s feedback. Pertinent to mention that the
faculty mentor must have details of SPOC from the industry/organization to coordinate directly
with him/her for any site visit/assessment discussion.

8. In case, because of any reason any student is unable to grab internship opportunity, then it’s the
responsibility of HoD/Internship committee, to assign a faculty mentor who will allocate In-
house Industrial training program/special assignments/ projects/ research problems during
internship tenure to the student.

9. For conducting student’s Final assessment, the HoD will constitute different faculty panels (3
faculty members recommended in each group), to evaluate the internship report/presentation of
all the students. In case faculty mentor/HoD/internship committee members get any disciplinary
issue report/feedback from the industrial mentor, it may be shared with Directors office for
further actions.
10. It is recommend to have below mentioned evaluations process to be part of industry feedback
mechanism.

Phase -1 Assessment (will be done within immediate completion of 25% of internship

duration) will be conducted to understand the student’s vision and strategy for internship tenure.
The faculty mentor will assist him/her in grooming, goal setting and defining milestones for
internship tenure. [ Annexure-5]

Phase -2 Assessment (will be done on the basis of Industry visit- completion of 50% of
internship duration ) will be conducted by the faculty mentor by visiting organization and post
interaction with the industrial mentor and students, credits will be given on the basis of
outcomes of milestones set during the first assessment [ Annexure-6]

Final assessment will be done in two sections that is Final Assessment (A) and Final
Assessment (B). The Final assessment (A) will be done by the Industrial supervisor [ Annexure-
7], while the Final assessment (B) will be done by the faculty group constituted by the Head of
the departments [ Annexure-8]

Aggregation of above three phase will be used for assigning final marks. For further suggested
weightage details, please refer the below table:

Activity Submission Assessment/Marks awarded by Weightage

timeline (from
internship starting
date)
Phase -1 Assessment will be done Faculty Supervisor 10%
within immediate
completion of 25%
of internship
duration
Phase -2 Assessment will be done on the Faculty Supervisor 30%
basis of Industry
visit- completion
of 50% of
internship
duration
Final assessment (A) Within last 1 weeks of Industry Supervisor 30%
the internship
Final assessment (B) Report Panel of Examiners 30%

11. Report format [ Enclosed]

12. Students may submit their Internship experience through the Student Feedback form [ Annexure-9]

[ Annexure -1]
 --to be printed on company letter head

Dat
Name of the
student USN:
Address :

Re: Internship Offer

Dear ,

On behalf of (the “Company”), I am pleased to extend to you this offer of temporary

employment as an Intern, reporting to . If you accept this offer, you will begin your
internship with the Company on and will be expected to work per week.

--pl add terms and conditions ---

By accepting this offer, you agree that throughout your internship, you will observe all policies
and practices governing the conduct of our business and employees, including our policies
prohibiting discrimination and harassment. This letter sets forth the complete offer we are
extending to you, and supersedes and replaces any prior inconsistent statements or discussions. It
may be changed only by a subsequent written agreement.

I hope that your association with the Company will be successful and rewarding. Please indicate
your acceptance of this offer by signing below and returning it to . If you have any
questions, please contact do not hesitate to contact me.

Very truly

yours, Name

Title

I accept employment with the Company on the terms and conditions set out in this letter.

Printed Name Signature Date

[ Annexure -
 --to be printed on company letter head

Dat
CONFIRMATION LETTER

To

Subject: Confirmation letter of students

Dear Sir,

Kindly refer your letter/e-mail dated................on the above cited subject. As permitted by your good
self the following students will undergo weeks Internship in your esteemed organization
under your sole guidance & directions.
Faculty supervisor
# Name of student USN Faculty supervisor
Contact and email

This internship being an essential part of the curriculum, the following guidelines have been
prescribed in the curriculum for the internship. You are therefore, requested to please issue
following guidelines to the concerned manager/Industrial Mentor
1. Internship schedule may be prepared and a copy of the same may be sent to us.
2. Issue instruction regarding working hours during training and maintenance of the attendance
record.
3. The faculty mentor may connect industrial mentor for Industrial visit to evaluate student’s
performance.
4. Each student is required to prepare Internship report under the supervision of industrial
mentor.
5. On completion of internship, the assessment report may please be forwarded to the
undersigned in sealed envelope or Scanned copy to faculty mentor mail ID
Your efforts in this regard will positively enhance knowledge and practical skills of the
students, your cooperation will be highly appreciated and we shall feel obliged. The students
will abide by the rules and regulation of your organization and will maintain a proper discipline
with keen interest during their Internship.
Head of the Department

[ Annexure -
 --to be printed on company letter head

Dat
LETTER OF UNDERTAKING BY THE STUDENT

I, , of [ ],
confirm having received the mail of Internship allotment with
, from the
Department of Computer Science and Engineering (Artificial Intelligence and Data
Engineering), Faculty of Engineering and Technology, JAIN(Deemed-to-be University) .
Further, I shall also report to the employer as per the duration and time of internship mentioned.

I hereby undertake that I will abide by the rules and regulations of the employer and the
committee. I understand that I shall be liable for suitable disciplinary action in case of any
violation of the guidelines, as well as the employer's rules and regulations.

I further undertake to see the internship to its completion and put my best efforts towards this
internship.

Date:

Signature of the Student

[ Annexure -
 --to be printed on company letter head

Dat

JOINING REPORT

(To be sent by student within a week of joining by email-scanned copy to the faculty mentor)

1. USN.
2. Name
3. Name of the Project (s)
4. Name & Address of the Organization

Telephone No.
E-mail (Concerned HR Officer):
5. Residential Address of the Student

Contact / Mobile No.

E-mail:
Stipend (If any)
Any Other Facility provided (Like meals/ Acco

I hereby inform that I have joined the organization on for the Semester.

Date: Signature of the Student

CERTIFICATE BY THE INDUSTRIAL SUPERVISOR /CO-ORDINATOR

Certified that Mr. _ has joined our organization for project semester.

Date:
Signature with seal

1. Name of the Ind. Coordinator :

2. Designation :
3. Phone No. :
4. E-mail :

[ Annexure -
 --to be printed on company letter head

Dat
PHASE -6 ASSESSMENT
(Submit the feedback for to your faculty mentor)
UG INTERNSHIP - FIRST ASSESSMENT

Student Name: USN:

Branch: Faculty Mentor:

Host Organization & Address:

Industry Mentor with email and contact number:

Mode of interaction with student -

Note - During the Internship tenure, the Student will work in the direction to achieve below mentioned milestones.
It is mandatory to set at least 3 Milestones.(Interns should discuss with their faculty mentor before setting
milestones).These milestones progress will also be discussed and evaluated during the faculty mentor fieldvisit.

Student Input Faculty Mentor Comments

A1.

A2.

A3.

Students Signature Faculty Mentor Signature

[ Annexure -
 --to be printed on company letter head

Dat
PHASE -7 ASSESSMENT
Department of …………………………………………………………….
Date of Visit: …………………….
UG Internship Session
(Field Visit Report)
Name of Student: ……………………….….……………………………USN. …………………………….
Name of Organization …………………………………………………………………………………………...
Address ……………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
Name of HR Person: ……………………………………………………………………………………………...
Phone No. : ………………………………………………….. Email …………………………………………....
Name of Industry Mentor……………………………………….……………………………………………….
Phone No. …………………………………………………. Email ………….………………………………......
Stipend ( if any ) ………………….. ……………………………………………………………………………..

BRIEF PROGRESS REPORT

i) Topic/Title of the Project.
…………………………………………………………………………………………………………………...
ii) Type of Project
………………………………………………………………………………………………… Details of Project
Assignment
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
…………………………………………....................................................................................................................
………………………………………………………………………………………………………………………
Assistance required from the
Institute…………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
Response from the Industry/Remarks of Industry Coordinator
……………………………………………………………........................................................................................
………………………………………………………………………………………………………………………
………………………………………………………………………………………………….. ………………….
Remarks of the Faculty Mentor
………………………………………………………………………………………………....................................
………………………………………………………………………………………………………………………
………………………………………………………………………………………………….. ………………….

(Signature of Faculty Mentor) (Signature of Industry Mentor)

Name : ……………………………………….. Name ……………………………………………
Designation :…………………………….......... Designation …………………………………….
 [ Annexure -7]

--to be printed on company letter head—

Date:
FINAL ASSESSMENT (A) REPORT
(to be filled by industrial mentor)

Student Name : USN : Industrial

Title :
Organization Name: Dates
To

Please evaluate your intern by indicating the frequency with which you observed the
followingbehaviors: (please evaluate on the basis of top 6 relevant metrics)

ASSESSMENT MATRIX 5 4 3 2 1

Technical Knowledge((refers to knowledge, clarity of

fundamentals, and latest development))

Job Knowledge (refer to the ability to generate new and

practical ideas for improvement of systems and operations
related to the job).

Work Quality ( refer to the value of work delivered by

the student, accuracy and competency level)

Interpersonal Relationship (refers to ability to work

harmoniously with superiors and subordinates)

Problem Solving Skills (refer to the involvement to find

best alternative for any problem)

Communication Skills (refer to the way of expression/

communication/ presentation of idea/thought

Professional Attitude (refer to the way of handling the

problems)

Regularity And Punctuality (toward assigned tasks)

Time Management (complete task in given time frame)

Adaptability To New Environment (refers to the ability to

acclimatize with new work environment/culture)

Remarks /Suggestion for the Institute (Can be related to academic curriculum/Core subjects etc.)

Signature of Industry Mentor

 [ Annexure -

--to be printed on company letter head

Date:
FINAL ASSESSMENT (B) REPORT

UG INTERNSHIP - FINAL ASSESSMENT (by faculty

group)
Student Name: USN:

Branch: Faculty Group :

ASSESSMENT METRIX Excellent Good Fair Average Poor

8 6 4 2 0

Application of Engineering Principles and

software/mathematical tools/Latest technology

Quality of the report writing(layout, structure, written

and graphical material, referencing)

Presentation Skills

Innovation and understanding (level of difficulty,

innovation and understanding of work completed)

Outcomes (results, conclusions and learning outcomes

achieved)

Specific Remarks, if any:

Signature of Faculty Group

1
 [ Annexure -

--to be printed on company letter head

Date:
STUDENT FEEDBACK FORM
(to be filled after completion of internship)
Student Name : Branch: USN
Faculty Mentor : Title :
Supervisor Email : Internship was: Paid Unpaid
Organization Name:
Faculty Mentor: Dates
of Internship: From To

Give a brief description of your internship work (title and tasks for which you were responsible):

Was your internship experience related to your major area of study?

Yes, to a large extent Yes, to a slight extent No, not related at all
In the Institute internship program, faculty members are expected to be mentors for students. Do youfeel that
your faculty mentor served such a function? Why or why not?

What has been the most significant accomplishment or satisfying moment of your internship?

What did you dislike about the internship?

Give suggestions as to how your internship experience could have been improved. (Could you have
handled added responsibility? Would you have liked more discussions with your professor concerningyour
internship? Was closer supervision needed? Was more of an orientation required?)

Date Student Signature