PROVINCIAL ASSISTANT REGISTRAR

JOINT STOCKE COMPANIES, SINDH, KARACHI

FRESH REGISTRATION

DOCUMENTS FOR FRESH/NEW REGISTRATION OF THE

SOCIETY/ASSOCIATION/FOUNDATION/ANJUMAN ETC…
(UNDER THE SOCIETIES REGISTRATION ACT, 1860)

1. Application on the plain paper or letter head (To the Provincial

Assistant Registrar, Joint Stock Companies, Sindh, Karachi)
containing/mentioning the detail of all the documents to be
submitted/attached.

2. Prescribed application FORM (to be collected from this office)

on payment of prescribed fee, which should be read out and
understand very carefully and filled up properly with typing.

3. MEMORANDUM OF ASSOCIATION (04) COPIES

In Memorandum (Aims & objects) of association, the following
clauses should be mentioned: -

(i) The Association / Foundation / Society / Anjuman

(whatever) shall be bound to work / contain only for
EDUCATION ONLY OR HEALTH ONLY OR HUMAN RIGHTS
ONLY OR SPECIFIC RELIGIOUS PURPOSES ONLY OR
WELFARE OF THE RESIDENT ONLY OR WELFARE OF
THE SHOPKEEPERS ONLY OR WELFARE OF
_________ONLY and any other _____ (as the case may be).
(ii) The Association / Foundation/ Society (whatever), shall
be run on purely charitable basis.
(iii) The Association / Foundation/ Society (whatever), shall
work for non-commercial, non-religious & non-political /
non-ethnic basis.
(iv) The Association / Foundation/ Society (whatever), shall
not work against the Constitution of Pakistan, Islamic
Ideology, any law of the land and also shall not work
under the means of illegal/ unauthorized & improper acts
& activities.
(v) The Association / Foundation/ Society (whatever), shall
not establish its office on any illegal/ unauthorized
properties.
(vi) That if anything found to be violated / deviated from the
Memorandum & Articles as well as the Constitution of
Pakistan, Islamic Ideology, any law of the land and on
receipt of complaint by the Registration Authority, the
Registration Authority shall be empowered / entitled to
cancel the registration accordingly.

4. ARTICLE OF ASSOCIATION (04) COPIES

In Article of Association, the following clauses should be
mentioned: -
(i) Any of the office bearer shall not be entitled / allowed to
participate in the election or elected for more than two
(02) consecutive period / times.
 (ii) Any office bearer shall not be allowed for life time, but
shall be entitled for only one (01) tenure, after which
fresh election shall be conducted.
(iii) The Chairman/ President shall not be allowed to be the
head/ chief nor allowed to be the Chairman /Head of
Supreme Council or Patron-In-Chief etc of any such
Association / Foundation/ Society (whatever) and the
Chairman/ President shall only preside over the meeting
of the Managing Committee or meeting of the General
Body Members and shall not be acted as a dictator.
(iv) The inclusion of any member of the General Body or
removal / termination of any member of the General Body
or the Managing Committee shall be carried out in the
meeting of annual General Body Members on in case of
emergency / urgency, such thing can be carried out in
the Special Meeting of the General Body Members.
(v) In election clause, it should be mentioned that an
election committee shall be constituted (among the
registered members of the General Body) in the meeting
of the General Body Members.
(vi) After holding the elections, a proper intimation
documents shall be submitted in the office of the
Registration Authority (Provincial Assistant Registrar,
Joint Stock Companies, Sindh, Karachi) within fifteen
(15) days after the completion of the whole election
process.
(vii) In audit clause, it should be mentioned that the annual
audit report (duly audited by the registered & recognized
Charted Accountant), shall be submitted in the office of
the Registration Authority (Provincial Assistant Registrar,
Joint Stock Companies, Sindh, Karachi).
(viii) The change / amendment in any clause particularly the
change of name of the Association / Foundation/ Society
(whatever), or its address cannot be made without
intimation & approval of the Registration Authority
(Provincial Assistant Registrar, Joint Stock Companies,
Sindh, Karachi).
(ix) The sign board (showing the registered name, registration
number, year & date) of the
Association/Foundation/Society (whatever), shall be
affixed / installed at the main gate/ door or any other
proper place and no head office or branch office shall be
allowed to be established.

5. List of the Officer Bearer (which should not be less than seven
(07) office bearer), with the names, Fathers Names, CNIC Numbers,
Occupation/ Profession ETC, Residential Addresses & Cell Numbers
(such should be in the columns duly signed by all the proposed
office bearers).

6. Authority Letter (duly signed by all the proposed officer

bearer).

7. Affidavit / Undertaking (on a Stamp Paper of Rs. 50/-) duly

signed by all the proposed office bearer (as per specimen on the
back side of these requirements).
8. Photocopy of CNICs (at-least seven members)

9. Title / Ownership Documents (of the premises, where the

office of the society is to be established). In case of rented
premises, the rent agreement, duly submitted in the concerned
Police Station, as required under Section-3 (1) of The Sindh
Information of Temporary Residence Act, 2015.
10. NOC from the Home Department, Govt of Sindh (for which the
case would be forwarded by this office with a copy of the
applicant).
11. NOC from Landlord on a Stamp Paper of Rs. 50/- (in case of
Tenancy).
12. NOC from the Builder (in case of Flats/ Apartments etc).
13. NOC from the Head of the Department (in case of Government/
Semi Government Employees).
14. NOC from The Builder & Consent List from all The
Shopkeepers (in case of Market’s Association).
15. Qualification with Educational Documents (in case of
educational & Medical Societies).
16. Documentary proves of businesses (in case of Market’s
Association).
17. Challan of Rs. 15,500/- (to be paid in N.B.P with Head of
Account “ Other Receipt C-03721-41 Other Receipt C-
03818DDO Code KQ 0501 H.Q Estt. Kyc”).
18. All documents must be attested by the Notary Public, Whereas
the above said Affidavit / Undertaking (as mentioned S. No. 5),
must be sworn before the Oath Commissioner.
19. It should be ensured that after taking registration from this
office the details should also be got registered under the
“Sindh Charity Registration and Regulation Act, 2019” on
the online Portal at “charitycommission.sindh.gov.pk”.

Note: -
 For further information or query/ clarification etc you can
contact on Cell # 0333-2764989 & Landline
Nos. 021-99205012 & 021-99202627.
 It should be noted that if you have failed to register under the
“Sindh Charity Registration & Regulation Act, 2019” you
would not be allowed to carry out your function further.