HonitonRunningClub

Contents
Welcome.......................................................................................................................................................3 1.TheClub....................................................................................................................................................4 1.1Introduction........................................................................................................................................4 1.2Accounts..............................................................................................................................................4 1.3ClubStructure.....................................................................................................................................5 2.MembershipIssues...................................................................................................................................5 2.1ClubConstitution................................................................................................................................5 2.2MembershipFees ...............................................................................................................................5 . 2.3ClubKit................................................................................................................................................5 2.4Benefits...............................................................................................................................................6 3.ClubActivities............................................................................................................................................6 3.1ClubCompetitions...............................................................................................................................6 3.2Training...............................................................................................................................................7 3.3ClubMinutes.......................................................................................................................................7 3.4SocialEvents .......................................................................................................................................7 . 3.5Publicity...............................................................................................................................................8 3.6ClubWebSite......................................................................................................................................8 4.ClubPolicies..............................................................................................................................................9 4.1ChildProtection..................................................................................................................................9 4.2.EquityPolicy.......................................................................................................................................9 5.ClubCodesofConduct............................................................................................................................10 5.1Codeofpracticeforcoaches,clubofficials&volunteers.................................................................10 5.2CodeofpracticeforJuniorMembers..............................................................................................10 5.3CodeofpracticeforParents/Carers ...............................................................................................11 . AppendixA:ClubConstitution...................................................................................................................12 AppendixB:ClubCommittee2009/10.....................................................................................................16 AppendixC:WebSiteGuidance................................................................................................................18 AppendixD:WebSiteCalendarGuidance.................................................................................................20

HonitonRunningClub

Welcome
WelcometoHonitonRunningClub,anaffiliatedmemberofEnglandAthletics(EA),UKAthleticsand AssociationofRunningClubs(ARC).TheclubisundergoingaClubMarkaccreditationprocessandhas achievedtheUKAthleticsClubsFutureawarddemonstratinganefficientandeffectiveclub managementstructurewithdueregardbeingofferedtoallparticipantswithinthatstructure. Theclubisopentoallandwehopeyouenjoybeingapartofafriendlyandsociableorganisation.Our mainaimisthatyouenjoyyourself,beitasaroadorcrosscountryrunner,trackandfieldathlete, official,helper,coachorsocialmember.TheClubprovidesopportunitiesforeveryonetoachievetheir owngoals.PleasetellClubofficialswhatyouraimsareandwewilldoourbesttohelpyou.Wearrange andsupporteventsforcompetitorsofallstandardsandencourageyoutoparticipateinthem. Thispackisintendedtoprovidealltheinformationyouwillneedtoallowyoutogetthebestoutofyour membership.Itcanalsobeusedforreferenceduringyourmembershipandcanbeusedinconjunction withourwebsite,www.honitonrc.comwhichshouldhavethemostuptodateinformationofallclub matters. Theaimsandobjectivesoftheclubareto: a) encourageandsupportmemberstoachievepersonalgoals. b) promotetheRunning(andathleticswheredemandexists). c) offercoachinginrunningandathletics. d) toprovideopportunitiesthatarecentredontheindividualandopentoall. e) ensureallmembersreceivefairandequaltreatment,whethercompetingornoncompeting. Thepackissplitintofivesectionsdealingwiththewaytheclubisrun,membershipissues,itsactivities, policiesandfinallyasectionthatyoucanuseforyourownpersonalreferencecoveringCommittee contacts,competitions,websiteguidance,runningroutesandsocialevents. Ifyoufeelthereisanythingwehavemissedoutorcouldbebetterexplainedpleaseletamemberofthe Committeeknow(seelistatAppendixB).

HonitonRunningClub

1.TheClub
1.1Introduction
HonitonRunningClubwasformedin1999byamixedgroupoflikemindedrunnerswhosharedan interestandpassionforrunning.Ithasalargeactivemembershipofbothseniorsandjuniorstotalling about120atpresent,ofwhichabout25%arejuniors.Trainingsessions,socialrunsandfriendlycontests areamongtheregularweeklyschedule.DetailsareoutlinedinSection3.2.andalsoupdatedregularly onthewebsite. TheclubhasannualandseasonalClubonlycompetitionsaimedatalllevelswhichinclude: TheHandicapTrophy,a5kmrunbasedonindividualtimesovertheyear. ThePointsTrophy,basedonpersonalperformanceatlocaleventsandraces. TheclubalsohostsavarietyofracesintheHonitonareatheseinclude: TheHonitonHippo,atoughmultiterrainracewith7milesofMud,SweatandTears. TheHippoCalf,a1.75milemultiterrainfunrun/Juniorrace. TheHoniten,atenmileroadraceoveranundulatingonelapcourse.Thereisalsoafunrun associatedwiththisrace. ThebiannualSportRelief,ComicReliefandBBCSport'sfundraisinginitiativecovering1,3and6 milerunsthroughthestreetsandroadsofthetown. TheClubalsohostsoneoftheWoodlandRelayserieswherelocalclubsareinvitedtotakepart. Thisseriesisalsoappropriateforjuniormembers. Wealsoaimtocompeteinanumberofleaguesandothercompetitions.Membersaresupportedand encouragedtoentereventsasateammember.TheseincludetheaboveClubeventsand: TheWestwardLeague TheEastDevonCommunityRaceSeries TheYeovilTownRunningClubSummer5kmSeries WoodlandRelays

JuniormembersarealsoencouragedtotakepartintheOpenAthleticsmeetingsatExeterArena duringthesummermonths,the3kseriesattheArenainthewinterandtheEastDevonCross CountrySeries.

1.2Accounts
TheClub'sannualaccountsmustbeapprovedbytheAGMafterassessmentbytheindependentauditor. TheTreasurerprovidesbimonthlyupdatesatCommitteemeetings.Copiesoftheaccountsare availabletomembersonrequest.

HonitonRunningClub

1.3ClubStructure
TheClubisrunthroughamainCommitteecomprisingtheClubOfficers,theGeneralCommittee,and otherpoststhathavespecificresponsibilities.AllareappointedattheAnnualGeneralMeeting(AGM). MeetingsareheldmostmonthswithanAGMinMarch. Anumberofmanagementsubcommitteeshavebeenintroduced,whichmeeteverytwomonthsorat otherfrequenciesasagreed. ItisintendedthatthesegroupswilldealwiththedetailoftheClub'sbusinesswhereastheGeneral CommitteedealswithoverallmanagementoftheClubgivingsupportandguidancetothesub committees. Thesubcommitteesinclude: Juniors a well established and by far the largest subcommittee. The subcommittee has its ownSecretaryandLeadCoach.Itcoversallmembersuptoandincludingage16. RaceOrganiserstheseareindividualsorgroupsoforganiserswhoputonclubrunsandevents. AlistofCommitteememberscanbefoundinAppendixB.Alistofotherclubvolunteersisnot includedbutisavailablefromtheClubSecretary.Othervolunteersareusedtoassistorganisers ofclubracesandotherevents.

2.MembershipIssues
2.1ClubConstitution
Thisformsthebasisofhowtheclubisrun,andisgiveninfullinAppendixA.

2.2MembershipFees
FeeswillbeagreedattheAGMeachyearfollowingarecommendationoftheGeneralCommittee.

2.3ClubKit
TheclubscoloursareBlackwithWhiteandRedperiphery. Therearecertaineventswherethecompetitionrequiresthewearingofaclubvest,particularlyfortrack andfieldleagueswhereitisusuallymandatory. KitcanbepurchasedthroughtheClubviathekitofficer,seeAppendixB Duringwintertrainingintheeveningsyouareadvisedandexpectedtowearreflectiveclothing,unless atthetrack.Forthejuniorsthisiscompulsory,butitemsareavailabletoborrow,otherwiseyouwillnot beallowedtoparticipate.

HonitonRunningClub

2.4Benefits
MembershipofHonitonRunningClubgivesyouanumberofbenefitsaswellasthosementionedinthe Welcome.BeingaffiliatedtoUKAthletics(optionalwhenjoining)meansyou: a) b) c) d) e) f) areinsuredwhencompetingfortheClub getdiscountedentriesforcompetitions cantakeadvantageofspecialisttrainingfacilitiesandevents gainaccesstocompetitionsandeventsopenonlytoaffiliatedClubMembers candevelopnewskillsandpotential canbeenteredintotheHonitonRunningClubdrawforaLondonMarathonClubentry(other criteriaapply) g) haveaccessto5thatcanbespentonlineatSweatshop.co.ukonceregistered h) have10%offallpurchasesatSweatshop

ThespecificbenefitsofbeingaHonitonRunningClubmemberare: a) b) c) d) e) f) g) Encouragementandsupportfromalargegroupofexperiencedrunnersandathletes RegularreceiptofnewslettersforJuniorsand/orSeniors AccesstoqualifiedathleticscoacheswhoarealsomembersoftheClub AccesstoClubonlycompetitionsandregularsocialevents Detailsoffuturerunningandathleticsevents 10%discountattheIronBridgeRunnerathleticsshopandHonitonSportsShop MemberofaclubwithClubMarkstatus(pending)whichwillgivebenefitssuchasincreased grantsforequipmentandfinancialsupportforcoaches

3.ClubActivities
3.1ClubCompetitions
TheClubsmaineventsaretheHonitonHippoandtheHonitenthatalsoincorporateshorterJunior races.Thesearecontrastingracesthatvaryfroma7mileonandoffroadtrekacrossthehilly countrysideandaflat/undulatingroadrace.Theclubalsoassistsinotherraceslocallyincludingthebi annualSportReliefoffering1,3or6mileruns,localvillagefunrunsandcrosscountryraces. Thecluborganisesanumberofbothopenandmemberonlycompetitions.Theseareheldonregular clubeveningsforeitherclubmembersorlocalclubs.Examplesofsucheventsare(1)localwoodland relayraceswithotherlocalclubs.(2)Handicaprunsagainstyourownpersonalbesttimeonaset5k courseand(3)Predictarunsforasmallprizefortheclosestpredictiontoyourowntimeoverarandom course. TheAnnualGeneralMeetingincorporatesanawardpresentationofnumerousawards.Theseareforall typesofmemberachievementsandyearlyclubcompetitions.

HonitonRunningClub

WhilsttheClubencouragesMemberstoenterthecompetitionsoftheirchoice,therearespecificteam andindividualeventsthatareparticularlypromotedbytheClubCaptain.Insomeinstancestransportis suppliedatalowcostandcarsharingiscommonamongstfellowrunners. TheClubappliesforLondonMarathonplacesandtheseareofferedtoallClubmembers,viaalottery. Recipientsofclubplacesareexpectedtoraisefundsforacharitynominatedbythemanagement committee.Fulldetailsofeligibilitycriteriaareissuedpriortotheallocationofplaces.

3.2Training
Alltrainingnightsstartat6.30p.m.whenannouncementsandinformationisgivenbytheClubLeader oranotherclubmember.ThisisfollowedbytheClubRunofarangeofdistancesfrom3milesupto about8,extraloopscanalwaysbeaddedforthosewantinglonger.Runnersnormallysortoutgroups themselves,ornaturally,butgroupsbasedonpaceanddistancearesometimesformed.Itis encouragedthatfasterrunnersonthesameroutetrackbacktokeepthegroupcompact.SeniorNights aremainlyforseniors,butolderjuniors(16years+)arewelcometocomeforshorterruns.Allrunsare listedontheWebSiteCalendar;seeAppendix3and4forWebSiteandcalendarguidance.Regularclub nightsare: Monday:SeniorTrainingNight Tuesday:JuniorTrainingNight Wednesday:SeniorSocialRun Friday:SeniorRun Weekend:OrganisedlongrunsandRacedays

3.3ClubMinutes
AcopyoftheClubCommitteeminutescanbeobtainedfromtheClubSecretary,andisalsosenttoall membersontheClubsGroupemail.

3.4SocialEvents
Brief descriptions of some of the events held throughout the year are given below. The committee welcomessuggestionsforsocialevents.Thesocialsecretary(s)willarrangeextraitemsthroughoutthe year,recenteventsincludeaSkittlesandpubeveningandatheatretripinLondon. TheAnnualGeneralMeetingisheldalongwiththeawardpresentationsduringspring.All membersarewelcomeandabuffetisfreeforallthatattend. DuringthesummerarunfollowedbyaBBQispopularandrepeatedifandwhenpossible. PubRunsarenormallyheldmonthlyonaWednesdaythroughouttheyear. AFireworkspartyisheldinNovemberwithdrinksandsnacksonoffer. DuringDecemberaChristmasLightrunisorganisedtotakeinthefestivelightsdisplayedaround thetown. JuniorsPresentationEveningisnormallyheldinJulyandalljuniorsareinvitedtoattend. WeatherpermittingaBBQisalsoofferedtoallthatattend.

HonitonRunningClub

3.5Publicity
TheClub'snewsletterispublishedregularlyandfeaturesraceresults,storiesfromclubmembers,future events, news and information from the chairman and club officials. Items should be submitted to the Editor(seeAppendixB).

3.6ClubWebSite
TheClub'swebsiteaddressiswww.honitonrc.com

WebNavigationandCalendarguidancecanbefoundinAppendix3and4respectively.

HonitonRunningClub

4.ClubPolicies
ItisthepolicyofHonitonRunningClubtosafeguardthewelfareofallitsmembers,particularlyitsjunior members.Tothisaim,Clubpolicieshavebeendrawnup;theyareemployedbyappropriatesectionsof theClubandcopiesareavailablefromtheSecretary.Theyaresummarisedasfollows:

4.1ChildProtection
HonitonRunningClubChildCarePolicyisprovidedseparatelytoallthoseadultmembersworkingwith children, The Welfare Officers oversee issues relating to working with children, considered as anyone undertheageof18years. Thekeyprinciplesareasfollows: Thechild'swelfareisparamount. Allchildren,irrespectiveoftheirage,culture,ability,gender,language.racialorigin,religious beliefand/orsexualidentity,havetherighttoprotectionfromabuse. Allsuspicionsandallegationsofabusewillbetakenseriouslyandrespondedtoswiftlyand appropriately. Workinginpartnershipwithchildrenandtheirparents/carersisessentialfortheprotectionof thechild. TheClubrecognisesthestatutoryresponsibilitiesofSocialServicesDepartmentstoensurethe welfareofchildren.

4.2.EquityPolicy
Thefollowingkeypointsshouldbefollowed: Theclubiscommittedtoensuringthatequityisincorporatedacrossallaspectsofits development.IndoingsoitacknowledgesandadoptsthefollowingSportEnglanddefinitionof Sportsequity: Sportsequityisaboutfairnessinsport,equalityofaccess,recognising inequalitiesandtakingstepstoaddressthem.Itisaboutchangingtheculture andstructureofsporttoensureitbecomesequallyaccessibletoeveryonein society Theclubrespectstherights,dignityandworthofeverypersonandwilltreateveryoneequally withinthecontextoftheirsport,regardlessofage,ability,gender,race,ethnicity,religious belief,sexualityorsocial/economicstatus. Theclubiscommittedtoeveryonehavingtherighttoenjoytheirsportinanenvironmentfree fromthreatofintimidation,harassmentandabuse. Allclubmembershavearesponsibilitytoopposediscriminatorybehaviourandpromote equalityofopportunity. Theclubwilldealwithanyincidenceofdiscriminatorybehaviourseriously,accordingtotheclub disciplinaryprocedures.

HonitonRunningClub
5.ClubCodesofConduct

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Honiton Running Club is fully committed to safeguarding and promoting the wellbeing of all its members. The club believes that it is important that members, coaches, administrators and parents associatedwiththeclubshould,atalltimes,showrespectandunderstandingforthesafetyandwelfare of others. Therefore, members are encouraged to be open at all times and to share any concerns or complaintsthattheymayhaveaboutanyaspectoftheclubwiththeanymemberoftheCommittee, Coaches or another official of the club. As a member of Honiton Running Club, you are expected to abidebytheappropriatecode(s)ofpractice:

5.1Codeofpracticeforcoaches,clubofficials&volunteers
Considerthewellbeingandsafetyofparticipantsbeforethedevelopmentofperformance. Develop an appropriate working relationship with participants, based on mutual trust and respect. Makesureallactivitiesareappropriatetotheage,abilityandexperienceofthosetakingpart. Promotethepositiveaspectsofthesport(e.g.fairplay). Displayconsistentlyhighstandardsofbehaviorandappearance. FollowallguidelineslaiddownbytheNationalGoverningBodyandtheclub. Holdappropriatevalidqualificationsandinsurancecover. Neverexertundueinfluenceoverperformerstoobtainpersonalbenefitorreward. Nevercondoneruleviolations,roughplayortheuseofprohibitedsubstances. Encourageparticipantstovaluetheirperformancesandnotjustresults. Encourage and guide participants to accept responsibility for their own performance and behaviour.

InadditioncoacheswillhaveagreedtoadheretotheCoachesCodeofConductbysigningtheir coacheslicence.

5.2CodeofpracticeforJuniorMembers
Allmembersmustplaywithintherulesandrespectcoaches,helpersandtheirdecisions. Allmembersmustrespecttherights,dignityandworthofallparticipantsregardlessofage, gender,ability,race,culturalbackgroundorreligiousbeliefsorsexualidentity. Membersshouldkeeptoagreedtimingsfortrainingandcompetitionsorinformtheircoachif theyaregoingtobelate. Membersmustwearsuitablekitfortrainingandcompetitions,asagreedwiththecoaches. Membersmustpayanyfeesfortrainingoreventspromptly. Juniormembersarenotpermittedtosmokeatthecluborwhilstrepresentingtheclubat competitions.

HonitonRunningClub
Juniormembersarenotallowedtoconsumealcoholordrugsofanykindatthecluborwhilst representingtheclub.Theconsumptionofdrugsbyanyathletecanleadtobeingbannedfrom thesport. Juniormemberswhosebehaviorisunacceptablewillbewarnedandparents/carerswillbe informed.Persistentpoorbehaviorwillleadtolossofmembership.

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5.3CodeofpracticeforParents/Carers
Encourageyourchildtolearntherulesandplaywithinthem. Discourageunfairplayandarguingwithofficialsandleaders. Helpyourchildtorecognizegoodperformance,notjustresults. Neverforceyourchildtotakepartinsport. Setagoodexamplebyrecognizingfairplayandapplaudinggoodperformanceofall. Neverpunishorbelittleachildforlosingormakingmistakes. Supportyourchildsinvolvementandhelpthemtoenjoytheirsport. Encourageandguideperformerstoacceptresponsibilityfortheirownperformanceand behavior. Ensurethatyourchildisproperlyequippedforactivities. Usecorrectandproperlanguageatalltimes. Publiclyacceptofficialsandleadersjudgmentsanddonotenterintoargumentsinpublic. Intheeventofanyproblemsthatcannotberesolvedbytakingwithclubcoaches,please contacttheclubchairman.

HonitonRunningClub

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AppendixA:ClubConstitution
1. Title ThenameoftheClubisHONITONRUNNINGCLUB 2. Headquarters TheheadquartersoftheClubisatHonitonSportsCentre,SchoolLane,Honiton,Devon. 3. Objective TheobjectoftheClubisthepromotionoffitnessthroughrunningbyprovidingfacilitiesand encouragingparticipation. 4. Management TheManagementoftheClubisvestedinaclubmanagementcommitteeconsistingofaPresident, officersi.e.Chairman,Treasurer,Secretary,ClubCaptainandothermembers;alltobeelectedannually. Additionally,theclubmanagementcommitteeshallincludeasecretarytothejuniorssection(Juniors secretary)alsoelectedbymembers. TheJuniorssecretarywillhaveresponsibilityforthedaytodayadministrationofthejuniorssectionand reporttotheclubmanagementcommitteeatthebimonthlymeetings. AminimumoftwoCommitteeofficersandthreeordinarycommitteemembersarerequiredtobein attendancetoformaquorumatcommitteemeetings.TheCommitteehasthepowertofillanyvacancy whichmayarise. 5. Membership MembershipoftheClubisconfinedtoAmateursasdefinedbytheBritishAthleticFederationinthe B.A.F.RulesforCompetitionbook.Theclubisopentothewholecommunitywithoutdiscrimination. Theclubyearwill,foralladministrativeissues,commenceontheAprilthe1steachyearandendon March31st.Thereforemembershipsubscriptionrenewalwillbedueonthe1stdayofAprilannually. Athleteregistrationfeesarealsodueatthistimeunlessthememberhasoptedoutofthescheme(See rule7). Individualswishingtoapplyformembershipmustcompleteanapplicationformandtopassthiswith theirsubscriptiontotheTreasurerwhowillregistertheapplicantandissueamembershipcard.Incases ofdoubt,thematteristobereferredtotheChairman. InordertoenabletheprospectivemembertobeabletotakepartinClubTrainingNightssafelyand withoutprejudicingthesafetyofanyothermember,itisnormallythecasethathe/shewillwear appropriateclothingsuitablefortheambientweatherconditionsandtoensurevisibilitytomotorists andpedestrians.

 Additionalcriteriaapplytoclubjuniors,seetheWelcomePackforfurtherguidance. GradesofMembership FullMember Definedasanormalrunningmemberwhoenjoysallclubbenefits.

FamilyMemberAdiscountedmembershipfeeispaid,buthasthesamebenefitsasaFullMember. StudentMemberMembers16yearsorolderbutunder18yearsand/ormembersinfulltime educationpayareducedfee,butenjoythesamebenefitsasaFullMember. JuniorMemberAmemberagedlessthan16yearsofageandattendingformalcoachedsessionson thenominatednighttrainingnight. AssociateMemberNoncompetingmemberspayareducedfeeandbenefitfromclubinsurance. Associatemembershavenovotingrightsinclubelections.TheAssociatemembershallnotbeentitled toserveontheclubmanagementcommitteebutmaybecooptedtoadviseorassistinareaswhere theyhaveexpertise. LifeMembershipThisisgiveninrecognitionofoutstandingservicestotheclubasdefinedfromtime totimebytheclubmanagementcommittee.Nominationsmayalsobemadebyanyfullmembertothe clubmanagementcommitteeforconsideration.InreviewingsuchnominationstheCommittees decisionshallbefinal. 6. Resignation AmemberintendingtowithdrawfromtheClubshallgivenoticeinwritingtotheHonorarySecretary, andhis/hermembershipterminatesonthedateofthatnoticeunlesshe/sheisfinanciallyindebtedto theclub,inwhichcasetheCommitteemaywithholdacceptanceoftheresignationuntilhe/shehas dischargedhis/herliability.AMembernothavingtenderedhis/herresignationpriortothe1stofApril shallbeliablefortheensuingyear'ssubscription. 7. Subscription TheAnnualClubSubscriptionof12,thefullrate,ispayableonelectionandsubsequentlyonthe1stof Aprileachyear.ThemembershipfeewillbereviewedannuallyattheAnnualGeneralMeeting.The membershipfeechargedforNEWmembersjoiningafterOctober1st,may,atthediscretionofthe committee,bereduced. ItshouldbenotedthatinadditiontotheclubsubscriptionfeestherewillbeanEnglandAthletics(The GoverningBody)Athletesregistrationfeewhichwillvaryfromtimetotime.Thisfeeispayablebyall gradesofmemberwhowishtocompeteinEnglandAthleticsevents.Theclubdoesnotbenefitinany wayfromthecollectionofthisfeeandtheindividualdoeshavetheopportunitytooptoutofthe Athleteregistrationscheme.Detailsoftheimplicationofoptingoutmaybeobtainedfromtheclub secretaryorEnglandAthletics.Allsurplusincomeorprofitsaretobereinvestedintheclub.No surplusesorassetswillbedistributedtomembersorthirdpartieswiththeexceptionofdonationsto charitiesortootherclubsthatareregisteredascommunityamateursportsclubs.

 i. TheCommitteeshallhavethepowertoexpelanymemberwhosesubscriptionistwelve monthsinarrearsprovidedonemonth'snoticeinwritingshallhavebeensenttosuch memberbyaregisteredorrecordedletter,addressedtohis/herlastknownaddress, informinghim/heroftheproposedactionoftheCommittee". ThenameandaddressofanypersonsoexpelledfromaClubintheSoutherndistrictshallbe senttotheSouthofEnglandAAwhoshallenterhis/hernameinabook(tobecalled"The SuspensionBook")tobekeptforthatpurpose.Everypersonwhosenamehasbeenso enteredinaBlackBookshallbesuspendedfromcompetingatanymeetingheldunder FederationRulesuntiltheliabilitycausinghis/hersaidexpulsion,whichshallnotexceedone year'ssubscription,shallhavebeendischarged.Nomemberwhosesubscriptionisinarrears iseligibletotakepartinanycompetitionpromotedbytheclub.

ii.

MembershipRates FullMember FullRate 2.5timesthefullrate(notapplicabletojuniorsundergoingcontinuous coachingwhereadhocchargesmayapply). 2/3oftheFullRate(Roundeduptothenearest50p). paystheathletesregistrationfee&clubmembershipfeecombinedplusan additionalfixedfeepersessionassetbythejuniorscoachingteamsubjectto endorsementbytheclubcommittee. 1/3oftheFullRate(Roundeduptothenearest50p)noAthleteregistration feeispayable assumingtheassociatedoesnotwishtocompeteatEAevents. Exemptfromannualmembershipfees.

FamilyMembership

StudentMember JuniorMember

AssociateMember

LifeMembership

8. AnnualGeneralMeeting AGeneralmeetingshallbeheldduringthemonthofMarchineveryyeartoreceivetheCommittee's reportandfinancialstatement,electofficersandCommitteeanddealwithanyothermatterspecified ontheagenda.TheHonorarySecretarymustgiveeverymember21daysnoticeofthemeeting,and noticeofanybusinesswhichitisdesiredbeplacedontheagendamustbegiveninwritingtothe HonorarySecretaryatleast14dayspriortothemeeting. 9. GeneralMeeting TheHonorarySecretaryshallgivetoeverymemberatleast7daysnoticeofthetimeandplaceofa GeneralMeetingalongwiththebusinesstobedealtwithatanysuchmeeting. 10. SpecialGeneralMeeting

 ASpecialGeneralMeetingmustbecalledbytheHonorarySecretarywithin14daysofthereceiptby him/her,ofarequisitioninwritingsignedbyatleasttenmembersoftheClub,statingthebusinesstobe broughtbeforesuchameeting. 11. AlterationofRules NoalterationoradditionmaybemadetotherulesexceptbyanAnnualGeneralMeeting,oraSpecial GeneralMeetingcalledforthatpurpose.Noticeofanyproposedamendmentmustbegivenasprovided inRules. 12. Disclaimer Memberstakingpartineventsorganisedbytheclubdosoattheirownrisk.Theclubdoesnottake responsibilityforanyinjury,lossordamagethatmightariseasaresultofparticipationinclubactivities. DISSOLUTION 13. Dissolution Upondissolutionoftheclubanyremainingassetsshallbegivenortransferredtoanotherregistered CASC,aregisteredcharityorthesport'sgoverningbodyforusebytheminrelatedcommunitysports. ApprovedBy Chairman Secretary

_________________________Date______________________________Date__________

HonitonRunningClub
AppendixB:ClubCommittee2009/10

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ClubCommittee: President: Chairman: Secretary: AlanRoweMBE PaulLowman AlanNicholls RogerSaunders NickThorpe NikkiGigg/AlisonGuest

Treasurer&Membership: ClubCaptain: SocialSecretary(s): JuniorsOfficials: JuniorsSecretary: JuniorsLeadCoach: GeneralCommittee:

JohnBurgess RichardHarvey

IanJeeves JoLowman JohnBurgess HelenMugford JudyDavey GaryEnticott

Coaches: SeniorCoaches LeadCoach(Juniors) AlanNicholls(L3) RichardHarvey(L2) JoLowman(L2) PaulLowman(L2) WarrenOak(L2)

 HelenMugford(L1) CarolineParkhouse(L1) FranBond(L1) JulieMitchell(L1) JohnBurgess(L1) RogerSaunders(L1) MickieDicks(L1) JulianGigg(L2) LisaMaggs(L2) HeatherFoundlingHawker(L2) JudyDavey(L2) TraceyStrawbridge(L2)

CoachingAssistants:

OtherPositions: KitOfficer: JohnBurgess SandraThorpe PaulLowman JohnBurgess

NewsletterEditor: Webmaster:

JuniorsWebArea: ClubVolunteers:

A comprehensive list of club volunteers, including coaches track & field judges, marshals and event organisersisavailablefromtheClubSecretary.

HonitonRunningClub
AppendixC:WebSiteGuidance

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WebSite: Thewebsiteisaccessiblefromanyinternetconnectionandavaluableresourceforuptodateclub information.Theseincludescheduledruns,races,clubnews,photosandmuchmore.Thewebsitecan benavigatedviathelinksonthelefthandsideofthepage,seethescreenshotbelow.Allnavigation linksbeennumbersandareexplainedbelow.Justclick... 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Home. Thehomepageisshownbelowandisthewelcomingpageandnavigationscreen. Calendar. ThecalendarisshownandexplainedinAppendix2. ClubContacts. AnaddressbookandwhoswhooftheRunningClub. ClubShop. Offtotheshops,checkherefordiscountsandClubsponsoredlinksonline. DevonCountyAA. AdirectlinktotheDevonCountyAthleticsassociation. JuniorsSection. Alinktothejuniorsownwebsite. Maps. Linkstomapsusedduringtheyear.Themapnumbertoberunwillbelistedonthecalendar. MemberServices. Thispageoffersservicesfromlocaltradesmen,businesses&theskillsofourownmembership. Newsletters. Anarchiveofclubnewslettersincludingthecurrentissue. NoticeBoard. Essentialinformationandlinkstoclubonlycompetitions. Photographs. Agalleryofvariousraces,eventsandoutings. PressArchive. Anarchiveofpressreportsthatweresenttolocalmedia. PressReports. Recentpressreportsofrunnersandraces. RacePage. LocalracesorganisedorassistedbytheClub. SiteUpdates. Alistofsignificantchangestothewebsitestructure. Sponsors. OfficialsponsorsoftheClub:LinksandContacts. UsefulLinks. Linkstowebsites:localrunningclubs,generalsitesandsitesofinterest.

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AppendixD:WebSiteCalendarGuidance
WebSiteCalendar: ThecalendaropensinAgendaviewwiththenexteventinview.Theviewcanbechangedwiththetab buttonsinthetoprightofthescreen.

ThemonthofJulyisshownbelowwithallitemsdisplayedontheonepage.

Differentmonthscanbeaccessedviatheleftandrightbuttonsinthetopleftareaofthescreen(nextto theTodayButton).Allthemonthsplanneditemscanbeviewedinmoredetailbyclickingonthe particulardate.Fulldetailsincludingtimes,distancesandmapnumberswillbegiveninthedayviewof thecalendar. Senioritemsareinred. Junioritemsareingreen. Eachitemislistedonthedayitoccurs.ThethirdMondayofeverymonthisdesignatedtotheHandicap Run,whichisaseteventeachmonth.IntheshownmonththiscoincideswiththeWoodlandrelayand hasbeenmovedtothefollowingweek.Localracesareaddedasandwhentheyfall,whichareusually attheweekend(see8,18and20July).Trainingandsocialnightsareupdatedperiodicallywiththe detailsoftheeveningstrainingtype,runlocationorsocialevent(See22and29July).Ifadateisempty foraclubnightthenaregularlocalrunwilltakeplace,itisnormaltodecidebetweenwhoattendsona Friday. Thecalendarcanbeaddedtootherapplicationforeasyaccess. AddtoOutlookoryourpreferrednewsfeedreader Addtoyourbrowser(Internetexplorer,Firefoxetc.) AddthecalendartoyourIphone.