DOMA ANOOP SAI REDDY <pgp39021@iiml.ac.

in>

Guest Entry Approval Format

Student Council IIML <council@iiml.ac.in> Fri, 15 Mar at 11:46 PM
To: PGP39 <pgp39@iiml.ac.in>, PGP38 <pgp38@iiml.ac.in>, ABM 19 <abm19@iiml.ac.in>

Dear all,

For guest/technician/vendor campus entry, please follow the following format while sending
campus entry requests.

Mail shall be sent to council@iiml.ac.in and cc - security@iiml.ac.in

Mails shall be sent to council at least by 10 PM, a day before.
Ad-hoc requests will not be entertained unless there is an emergency.

Subject of the mail should be -

For Guest : Entry Approval - Guest - PGPID - Date (DD/MM/YYYY)

For Technician : Entry Approval - Technician - PGPID - Date (DD/MM/YYYY)

For Vendor : Entry Approval - Vendor - PGPID - Date (DD/MM/YYYY)

Guest Entry Approval Details Format -

1. Number of Guests
2. Name of Guests and relation to student
3. All Guests mobile number
4. Purpose of visit
5. Hostel Number, Room Number of Student
6. Student Mobile Number
7. Date of Visit (DD/MM/YYYY)
8. Tentative Entry Time (HH:MM AM/PM)
9. Tentative Exit Time (HH:MM AM/PM)
10. Vehicle Number of all vehicles
11. In case you have booked guesthouse rooms for your guests, give guesthouse details.
Aryabhatta/Chanakya/Patanjali, Room Numbers. Attach booking approval mail copy.

Technician Entry Approval Details Format -

1. Number of Technicians
2. Name of all Technicians and their mobile number
3. Purpose of Visit
4. Room Number, Hostel Number to which visit is being made
5. Student Mobile Number
6. Date of Visit (DD/MM/YYYY)
7. Tentative Entry Time (HH:MM AM/PM)
8. Tentative Exit Time (HH:MM AM/PM)
9. Vehicle Number of all vehicles.

Vendor Entry Approval Details Format -

1. Total number of Vendor Workers
2. Name of Vendor Company and address
3. Vendor Team POC (2 POCs if number of vendor workers > 2, else 1) and their mobile number
4. Purpose of Visit
5. Area to which visit is being made
6. Concerned CCA who is co-ordinating Vendor visit
7. Concerned CCA student POC
8. Student Mobile Number
9. Date of Visit (DD/MM/YYYY)
10. Tentative Entry Time (HH:MM AM/PM)
11. Tentative Exit Time (HH:MM AM/PM)
12. Vehicle Number of all vehicles

Thanks & Regards

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