NSTP – CIVIC WELFARE TRAINING SERVICE – DISASTER RISK REDUCTION MANAGEMENT

UNIT 3 – CONTINGENCY PLANNING AND PRE-POSITIONING AND

STOCKPILING OF RELIEF SUPPLIES

Desired learning outcomes: At the end of the Module, the students are expected to:
1. Explain the concept of Contingency Planning;
2. Understand the importance of Pre-positioning and Stockpiling of Relief Supplies; and
3. Apply the concept learned in disaster preparedness.

Teaching and Learning Activities (TLAs):

1. Synchronous and asynchronous classes
2. Teacher-led classroom discussion

Assessment Tasks (ATs):

1. Individual Activity

Resource Materials:
1. Module
2. Online Resources

Content Focus:

LESSON 1 – CONTINGENCY PLANNING DEFINED

As defined under Republic Act No. 10121, otherwise known as the Philippine Disaster Risk
Reduction and Management Act, Contingency Planning is a “management process that analyzes specific
potential events or emerging situations that might threaten the society or the environment and establishes
arrangements in advance to enable timely, effective and appropriate responses to such events and
situations”. Its purpose is to arrange a specific response and relief requirements to address the
consequences of a particular disaster scenario.

The National Disaster Risk Reduction and Management Council and the National Security
Council have formulated the Joint Memorandum Circular No. 01, s. 2016 – Guidelines on the
Formulation of Contingency Plans for Natural and Human Induced Hazards and Adoption of the
Contingency Planning Guidebook.

▪ A Natural Hazard is a natural processes or phenomenon that may cause loss of life,
injury or other health impacts, property damage, loss of livelihoods and services, social
and economic disruption, or environmental damage.

▪ On the other hand, Human-induced hazard is a significant incident due to human

interventions resulting in acts of terrorism, destabilization, criminal activities, industrial
accidents, disruption of the normal day-to-day activities, and other related emergencies
that require prompt intervention to contain the incident, mitigate the effects, and
normalize the situation.

All DRRMCs at all level, CMC at the local level, and individual government departments,
bureaus, agencies, offices, units, and instrumentalities shall formulate contingency plans for natural
and/or human-induced hazards appropriate to their areas in accordance with the prescribed
Contingency Planning Guidebook (Clause 6, JMC No. 01, s, 2024).

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Similarly, for the International Federation of Red Cross and Red Crescent Societies,
Contingency Planning aims to prepare an organization to respond well to an emergency and its
potential humanitarian impact. It involves making advance decisions about the management of human
and financial resources, coordination and communications procedures, and being aware of a range of
technical and logistical responses.

This is a management tool, involving all sectors, which can help ensure timely and effective
provision of humanitarian aid to those most in need when a disaster occurs. Time spent in contingency
planning equals time saved when a disaster occurs.

To be effective, contingency planning should lead to timely and effective disaster-relief

operations. The contingency planning process can basically be broken down into three simple
questions:

▪ What is going to happen?

▪ What are we going to do about it?
▪ What can we do ahead of time to get prepared?

The standard format of Contingency Plan is the following:

1. Introduction
2. Disaster Scenarios
▪ hazards and risks
▪ vulnerabilities and capacities
▪ roles and mandates of the organization
▪ best, most likely, and worst-case scenario
3. Operational Plan
▪ Strategy (e.g., search and rescue, relief, recovery), purpose and objectives
(including numbers targeted)
▪ Areas of intervention (technical and geographical)
▪ Emergency assessment
▪ Management structure
▪ Logistics (movement, procurement)
▪ IT and communications
▪ Media and information
4. Coordination
▪ Movement, including use of international tools (FACT, RDRT, ERU)
▪ External, including government, UN, donors, NGOs
5. Quality and Accountability
▪ Standards
▪ Principles
6. Implementing the Plan
▪ Approval of the plan and distribution
▪ Identification of gaps and areas that require strengthening
▪ Stocks and logistics
▪ Human resources, training, simulation, volunteers
▪ Trigger mechanism
▪ Resource mobilization
▪ Review plan
7. Annexes
▪ Standard operating procedures

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▪ Maps, hazard and risk analysis, VCA

▪ Scenario-building template
▪ Organization structure and authority in disasters, disaster-response diagram
▪ Lists of contacts
▪ Relevant reference documents (MOUs, etc.)

LESSON 2 – PRE-POSITIONING AND STOCKPILING OF RELIEF SUPPLIES

The Department of Social Welfare and Development (DSWD) is the Vice Chairperson
for Disaster Response and lead agency for the Food and Non-Food Item (FNI) Cluster under the
Response Pillar of the National Disaster Risk Reduction and Management Council (NDRRMC).

The mandate of the Office is to lead the disaster response operations specifically if the LGUs
being the first responder, could no longer provide sufficient resources in response to the needs of the
affected population.

The standing procedure in the distribution of Food and Non-Food Item is governed by
Administrative Order No. 2, s. 2021 – Omnibus Guidelines on FNI and Logistics
Management for Disaster Response Operations.

The Scope and Coverage of the Administrative order covers the following areas FNI, funds,
and logistics:
1. Stockpiling of food and non-food items;
2. Replenishment of resources (FNI and Standby Funds);
3. Resource Augmentation to DSWD Field Offices and LGUs;
4. FNI Marketing, Labelling, and Packaging;
5. DSWD Relief Supply Chai on needs assessment, sourcing, storage, production, delivery,
and distribution;
6. Disposal of Unserviceable, No longer Needed and/or Obsolete Inventory and Waste
Materials;
7. Provision of FNI to Legislators;
8. Technical Assistance on the management of relief resources.

Terms and Definitions:

▪ Family Food Pack – the core response modality of the Philippine government in
terms of food assistance distribute to families affected by any disaster.
▪ Non-Food Items – humanitarian relief items other than food that are essential for
the survival and protection of the victims of disaster.
▪ Prepositioning or Strategic Placement – refers to the stockpiling of goods in
strategic locations for immediate access and mobilization during disasters response
operations.
▪ Ready-To-Eat Food (RTEF) – a self-contained Halal meals, individually packed,
readily consumable and without cooking requirement.
▪ Standby funds – funds intended for procurement of relief goods, shelter kits,
livelihood assistance, and other operational expenses during the disaster relief
operation.
▪ Stockpile – strategically placed supply of food and non-food items at Central and
Field Offices warehouses intended for basic an augmentation support along disaster
response and recovery operations.

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Composition of Food and Non-Food Items (Annex A, of JMC No. 1, s. 2021)

1. All food provisions must meet the daily Recommended Energy and Nutrient Intake
(RENI) of a person as approved by the Food and Nutrition Center.
2. Components of packs to be provided for the affected families must be culturally
acceptable to beneficiaries. All food components must be “Halal” certified.

A. Food Items provided by DSWD during calamities:

1. Ready to Eat Food (RTEF) – as self-contained Halal meal to be given to displaced
persons within 48 hours after the onset of disaster when organized cooking and
cooking facilities/utensils are limited or not available.
2. Family Food Pack – provision of family food pack to a family of 5 members, good
for 2 days’ consumption. A family with members exceeding 5 shall be given additional
allocations of FNIs, subject to the assessment of the LSWDO. This is provided to be
affected families during the first month of operation.
3. Alternate Family Food Pack – variant of food packs, which aims to relieve the
Internally Displaced Persons (IDPs) from the monotony of consuming the same food
pack. This shall be shall be distributed in lieu of Family Food Pack during protracted
relief operations. Components of alternative family food pack is subject for the
approval of the Undersecretary for DRMG.
4. Pabaon Pack – food packs intended for Internally Displaced Persons (IDPs) who are
going back to their place of origin. Distribution of this is subject to the assessment
and recommendation of the LSWDO/Camp Managers.

B. Non-Food Items provided by DWSD during calamities:

1. Sleeping Kits – provisions for sleeping as protection during displacement of affected
families.
2. Clothing Kits – provisions for brand new clothing, towel and undergarments to
children and adults.
3. Kitchen Kits – provisions for cooking as support for the everyday food preparation
of the affected families.
4. Shelter Kits – provisions for the immediate repair of the houses.
5. Hygiene Kits – provisions for personal hygiene and toiletries for displaced family for
one (1) month consumption following the standard composition set by the Department
of Health (DOH). This shall be distributed in aid of DOH’ provision when the
requirement of the affected families exceeds DOH resources.

C. Standards of Food and Non-Food Items

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NSTP – CIVIC WELFARE TRAINING SERVICE – DISASTER RISK REDUCTION MANAGEMENT

Packaging of family food packs (relief supplies) are labeled in this way.

Student’s Task:

Answer the Activity No. 3 – Contingency Planning and Pre-positioning and Stockpiling
of Relief Supplies. Retrieved from this link: https://bit.ly/Activity-NSTP-2ndSem-20232024

Save in your respective folder - https://bit.ly/NSTP2ndSem20232024IndividualOutput.

Label: “Activity No. 3 – Family Name, First Name”.

References:
1. Labuegen, F. (2018). Understanding the National Service Training Program. Mutya Publishing
House, Inc., Malabon City.
2. IFRCRS. https://www.ifrc.org/document/contingency-planning-guide
3. https://www.dswd.gov.ph/issuances/AOs/AO_2021-002.pdf

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