MANGALMAY INSTITUTE OF MANAGEMENT &

TECHNOLOGY(Approved by AICTE, New Delhi & Affiliated to AKTU,

Lucknow) Knowledge park-||, Greater Noida (U.P.)

ASSIGNMENT -- 4
IT SKIILS
MBA 1st YEAR (1st SEM)
SESSION 2023—25

SUBMITTED TO SUBMITTED BY DR. ASHUTOSH GAUR

SAURAV KUMAR SECTION - C
Q. 1 ) what does MicrosoŌ Excel mean? What are the MicrosoŌ
Excel funcƟons?
 MicrosoŌ Excel is a spreadsheet program developed by MicrosoŌ. It is part of
the MicrosoŌ Office suite and is widely used for tasks involving data analysis,
manipulaƟon, and visualizaƟon. Excel provides a grid of cells organized in rows
and columns, where users can input data, perform calculaƟons, and create
various types of charts and graphs.

 Here are some key funcƟons and features of MicrosoŌ Excel:

 Data Entry and Formaƫng:

 Enter and organize data in cells.
 Apply formaƫng opƟons for text, numbers, and cells.
  Formulas and FuncƟons:
 Use built-in funcƟons for common calculaƟons (e.g., SUM,
AVERAGE, IF).  Create custom formulas to perform specific
calculaƟons on data.

 Charts and Graphs:

 Generate various types of charts and graphs to visually represent
data.  Customize charts with different styles, colors, and labels.

 Data Analysis:
 UƟlize features like sorƟng and filtering to analyze and manage
data.  Use pivot tables for in-depth data analysis and
summarizaƟon.

 CondiƟonal Formaƫng:
 Apply formaƫng rules based on specific condiƟons, making data visually
informaƟve.

 Data ValidaƟon:
 Set rules to control the type and range of data that can be entered into cells.

 What-If Analysis:
 Use scenarios and goal seek to explore different outcomes based on changing
input values.
 Data Import and Export:
 Import data from external sources.
 Export Excel data to other file formats.

 CollaboraƟon and Sharing:

 Share workbooks for collaboraƟon.
 Track changes made by different users.

 AutomaƟon:
 Record and run macros to automate repeƟƟve tasks.

These funcƟons and features make MicrosoŌ Excel a powerful tool for
businesses, researchers, students, and individuals who need to manage and
analyze numerical data efficiently.

Q. 2 ) How can we enter data into MicrosoŌ Excel, please? With

Reference Entering data into MicrosoŌ Excel is a fundamental process. Here's a

step-by-step guide:

1. Open MicrosoŌ Excel:

Launch MicrosoŌ Excel on your computer.

2. Open a New Workbook:

Either click on "Blank Workbook" or use a template depending on your needs.

3. Select a Cell:
Click on the cell where you want to start entering data. This is typically the A1 cell.

4. Type Data:
Begin typing your data. You can enter text, numbers, dates, or a combinaƟon.
5. Navigate Cells:
Use the arrow keys on your keyboard or click on different cells with your mouse to
move around the spreadsheet.

6. Enter Data in Columns:

Excel is organized by columns (leƩers A, B, C, ...) and rows (numbers 1, 2, 3, ...). Enter
data in a column by moving down from cell to cell.

7. Enter Data in Rows:

To enter data in rows, move horizontally from cell to cell within a row.
8. EdiƟng Data
If you make a mistake, click on the cell with the incorrect data, make the necessary
changes, and press Enter.

9. Copying Data:
To copy data, select the cell or range of cells, right-click, choose "Copy," move to the
desƟnaƟon cell, right-click, and choose "Paste."

10. Using Autofill:

Drag the small square at the boƩom-right corner of a cell to autofill a series or paƩern.

11. Using Data Types (Excel 365):

In newer versions of Excel (Excel 365), Excel can recognize and format data
automaƟcally. For example, if you enter a date or a stock symbol, Excel may offer
addiƟonal informaƟon.

12. Saving Your Workbook:

Remember to save your work regularly by clicking on "File" and then "Save" or "Save

As." Following these steps will help you enter and manage your data effecƟvely in

MicrosoŌ Excel.

Q. 3 ) Can you describe how to add in MicrosoŌ Excel? With Reference

Certainly! In MicrosoŌ Excel, adding values can be done using either basic
arithmeƟc operaƟons or Excel funcƟons. Here's a guide with references:

 Basic ArithmeƟc OperaƟons:

1. Open Excel:

Launch MicrosoŌ Excel and open the workbook where you want to perform addiƟon.
2. Enter Data:

In a column or row, enter the values you want to add. For example, in cells A1 and A2, you
might have numbers like 5 and 10.

3. Select Cell for Result:

Choose a cell where you want the sum to appear. For instance, you might select cell A3.

4. Type the Formula:

In the selected cell (A3), type the addiƟon formula. For example, type =A1+A2.

5. Press Enter:

AŌer typing the formula, press Enter. The sum of the values in A1 and A2 will be displayed

in A3.  Using Excel FuncƟons (SUM FuncƟon):

1. Open Excel:

Launch MicrosoŌ Excel and open the workbook.

2. Enter Data:
Input the values you want to add in a column or row.

3. Select Cell for Result:

Choose a cell where you want the sum to appear. Let's say you want the sum in cell B1.

4. Use the SUM FuncƟon:

In cell B1, type =SUM( to start the SUM funcƟon).

5. Select Range:

Highlight the range of cells you want to add. For example, if your values are in cells A1 to A5,
select that range.

6. Close the FuncƟon:

AŌer selecƟng the range, close the funcƟon with a closing parenthesis ) and press
Enter. Example: If your values are in cells A1 to A5, the formula in B1 would be

=SUM(A1:A5). The result in cell B1 will be the sum of the selected range.

These steps should help you add values in MicrosoŌ Excel, either through basic arithmeƟc
operaƟons or by using the SUM funcƟon.

Q. 4 ) How do we uƟlize the Add if funcƟon in MicrosoŌ Excel?

With Reference

It seems like you might be referring to the "SUMIF" funcƟon in MicrosoŌ Excel, which
is used to add values based on a specified condiƟon. Here's a guide on how to use
the SUMIF funcƟon with references:

Syntax of SUMIF:
=SUMIF(range, criteria, [sum_range])
range: The range of cells to be evaluated based on the criteria.
criteria: The condiƟon used to determine which cells to add.

[sum_range]: OpƟonal. The actual cells to add if they meet the criteria. If omiƩed,
Excel adds the cells in the specified range.

Example:
Let's say you have a list of expenses in column A and corresponding amounts in
column B. You want to find the total expenses for a specific category, such as "Office
Supplies."

1. Open Excel:
Launch MicrosoŌ Excel and open the workbook containing your data.

2. Enter Data:
In column A, list the categories (e.g., "Office Supplies," "UƟliƟes," etc.), and in column
B, list the corresponding amounts.
3. Select Cell for Result:
Choose a cell where you want the total to appear. For example, you might select a cell
like C1.

4. Use the SUMIF FuncƟon:

In cell C1, type the following formula:
=SUMIF(A:A, "Office Supplies", B:B)

This formula adds all amounts from column B where the corresponding category in
column A is "Office Supplies."

5. Press Enter:
AŌer typing the formula, press Enter. The result will be the total expenses for the
specified category.
This is just one example of how you can use the SUMIF funcƟon. You can customize
the criteria based on your specific needs, making it a versaƟle tool for condiƟonal
summing in Excel.