MINUTES OF THE FOURTH PARENT-TEACHER CONFERENCE/GRADUATION MEETING

AND CARDS OUT

Date: April 12, 2024

Time: 8:30 AM - 10:00 AM
Venue: Multi-purpose Covered Court, Pandacaqui Resettlement Elementary School

Presided by: Teacher Jobelle G. David (Grade Six Grade Leader)

Madam Evangelina S. Camiling (School Head)
Attendance: 36 Parents and Guardians

Opening Prayer: A video presentation

Agenda:
 Date of Graduation: May 30, 2024
 Venue: PRES Covered Court
 Assembly Time: 7:00 AM
 Contribution:
Sablay Rental: ₱50
Stage Decoration: ₱50
Snacks for Graduates: ₱10
Total: ₱110
 Attire:
Female/Girls: Blouse and skirt (School Uniform), Black Shoes and white socks
Male/Boys: Polo and Black/Blue Pants (School Uniform), Black Shoes & White Socks
 Attendance Policy: 1 Graduate/Pupil - 1 Parent Policy
 Optional Services:
Graduation Picture with TOGA Package (₱320)
Additional Frame: Normal Frame (₱250), Glass to Glass Frame (₱350)

Minutes:
The Fourth Parents-Teacher Conference began at 8:30 AM at Pandacaqui Resettlement
Elementary School's Multi-Purpose Covered Court, led by Teacher Jobelle G. David and
Madam Evangelina S. Camiling.

Focused on the upcoming graduation ceremony on May 30, 2024, key points included
contributions for sablay rental, stage decoration, and snacks, totaling ₱110 per pupil. Dress
code guidelines were discussed for uniformity.

Attendance policy: one parent per graduate. Optional services like photography packages were
offered voluntarily. Report cards with 3rd quarter grades were distributed.

The meeting concluded at 10:00 AM, ensuring parents were well-prepared for the graduation
event.

Prepared by:

MARIS GRACE A. CARVAJAL

Teacher II

Approved by:

EVANGELINA S. CAMILING, Ed.D.

Principal IV

Pandacaqui Resettlement, Mexico, Pampanga

Telephone Number: (045) 308-3438
E-mail Address: pres.mexicosouth2021@gmail.com
 ACTIVITY COMPLETION REPORT

I. Title of Activity: Fourth Parents-Teacher Conference/Graduation Meeting and

Report Card Distribution

II. Identifying Information:

Date: April 12, 2024
Venue: Multi-purpose Covered Court, Pandacaqui Resettlement Elementary School
Participants: 36 Parents and Guardians

III. Activity:
Description:

The Fourth Parents-Teacher Conference was convened to discuss matters pertaining to

the upcoming graduation ceremony and to distribute report cards to parents.

Objectives:

 To inform parents about the details and requirements for the upcoming graduation
ceremony.
 To provide an opportunity for parents to ask questions and clarify any concerns
regarding the graduation event.
 To distribute report cards to parents and discuss students' academic progress.

Narrative Report:
The Fourth Parents-Teacher Conference took place at the Multi-Purpose Covered
Court of Pandacaqui Resettlement Elementary School on April 12, 2024. The meeting was
facilitated by Teacher Jobelle G. David, the Grade Six Grade Leader, with support from
Madam Evangelina S. Camiling, the School Head.

The agenda primarily focused on graduation matters, including the date, venue, and
logistical details of the ceremony. Contributions for sablay rental, stage decoration, and
snacks for graduates were agreed upon during the meeting. Additionally, attire requirements
for both female and male graduates were discussed to ensure a uniform and dignified
appearance during the event.

Parents were also informed about the optional services available for graduation, such
as professional photography packages and additional framing options for commemorative
pictures.

Following the discussion on graduation matters, report cards containing students' 3rd
quarter grades were distributed to parents, providing them with an opportunity to review their
child's academic progress and engage in constructive discussions with teachers.

Results/Outputs:

The Third Parents-Teacher Conference and Report Card Distribution achieved the
following outcomes:

 Enhanced parental understanding of the details and requirements for the upcoming
graduation ceremony.
 Clarification of concerns and questions regarding the graduation event.
 Distribution of report cards to parents, enabling them to review their child's academic
performance and collaborate with teachers to support their child's education effectively.

Pandacaqui Resettlement, Mexico, Pampanga

Telephone Number: (045) 308-3438
E-mail Address: pres.mexicosouth2021@gmail.com
Documentation:

In conclusion, the Fourth Parents-Teacher Conference efficiently prepared parents for

the upcoming graduation ceremony. Clear communication and concise information
dissemination ensured parents were well-equipped for the event on May 30, 2024.

Prepared by:

MARIS GRACE A. CARVAJAL

Teacher II

Approved by:

EVANGELINA S. CAMILING, Ed.D.

Principal IV

Pandacaqui Resettlement, Mexico, Pampanga

Telephone Number: (045) 308-3438
E-mail Address: pres.mexicosouth2021@gmail.com