&INICIATIE THE

THE ESTIMATIE
ESTIMATCOPY
PREPARTHE ERP PROCES
ESTIMATE THRQUGH
STEP--1
desk top)
on INTERNET
EXPLORA (on
1) Double cliek & Drop down box open
o n FAVORITE
(on Manu bar)
2) Click on the desk top
OR Double Click KMC RE
3)Click o n ERP//
PRODUCTION INST'ANCI
) C'liek on

S) Fntei USER NAME

o) lnter PASS WARD
7) Click on LOGON
8) Click SAEIAE ENGINEFRING
ENTRY
9) Click KMC WORK ESTIMATE
0) Orcal p:age open
ID Cliek on GQ KMC WORK ESTIMATE Double clich on

2NavIgation page opcn (Doubie click on ENTRY (SCREEN)

ESTIMATE
WORK

STEP---2
PREPARATION OF ESTIMATE

for estimale)
NEW BUTTON (
new

) Clich
work field) no

2)nry WORE NO (in of work field)

NAME OF WORK (in name

3) niry & sclect muliple borough

LOV
0:0)
ciick on
4)EnuryBOROUGIL( multiple ward
(00)
click on LOV & select on
scin.item)
) n t r y ARID (
rale non
Schedule or NONIE for fiare
TYPE (select KMC
( ) C i c k on SCHEDULE & for non seh. Ilen type description in desete
NO & PAGE NOforsclh. ltem
7) Click. REF.

8) Entry SLNO
Itcn)
(for non s e .
9) Tnury UNIT RATE
0) Entry GUANTYTY
(dimension)
1) Entry FORMULA (for non selh. ten i.
FAlR RATE)

2) Fill up the RIEMARKS FIELD

13iek oi PlOA)
NOTE P LOAD the ile before LOGG
OUT.
please
(Ifestinmae is not complete in same day on
MODIFY botton
tlicn elick o n
s u m e file
CLICK
preparation the n a m e licld,
tinen elick o n
Nest time for then click on work
seleei the work
no.
OV of work no licld, the iin complele cstinae)
lhen slart to preiralion
SCHEDUT licld. all data appeared

PAGIE-
 STEP33
STAGING REPORT
NO -1)
1) On ihe REP system (follow theall steps of'ST1:P
2)Click on VIEW (on menu bar, drop dowin box open
3Click o REQUEST (last item of drop down Ox Nage opein
4) Cick on SUBMIT A NEW REQUEST (bottom of the pxige page onen)

C l i e k on QK (bottom of the page << page open)

board the name field
6) ntry % STAGING% press T'AB Irom key on

7) Cliek OK (hoton olthe pagepage open)

Snury WORK NO (at the werk no tield type
or cupy formthe esinate)
93 Click OK( a the botom ofthe page)
10 Click SUBMIT
Ciek on REFRESH DATA Continuously till complete
12 Click ou VIEW QUTPUTio lind the st:aging eput)

STEP4
MPORT PROCESs
l) Open the ERP system ( follow the all steps of step no )
2) Foliow the steps I to5 of staging report
3) Enry % IMPORT% & press TAB form key board on name ficld
4 Click OK a the hottom of the paige) (import paramclers page open)
S Fill up the paranmcters
a) WORK NO:-( type the estimate no)
bi 'UND:-(2 1or drainage & sewerage orseleet form IOV)
e) DEPARTMENT:- (436 lor dhainage & sewerage or seleet form IOV;
d 13OROUGII:-( 60 Multiple borough orscleet lom LOV)
WARD:-(:33 Mulliple Ward or select form LOV)
SOURCE:: (01 for 800. 00 tor 400. 00 tor600 or seleet,lornn lOV)
ACCOUNT HEAD: L80 Braeda
i COOSTCENTER:- 2486 686
i1:ST1MATE TYPE:- Non þyosee DPo O

)WORK TYPE:
klINANCIAL YEAR:
i) COMPLETION TIMIE:
n REF. NO:-( NOT REQUIRED)
) MPM1.A FUND:- (NOT REQUIRED
o) BROAD ACCOUNTHEAD:
ó) Cliek on OK
7) Cliek on SUBMIT
S) Cliek on
REFDRESH DATA continuously tull compiee
9) Click on VIEW
OUT PUT
PAGE
 STEP-5
OF APPROVAL OF ESTIMATE
INICIATEPROCESS
1)
1:RP system (fotlow the steps ofSTEP NO
1) Open the ESTIMATE VIEW & APPROVAL
2) Double Click on KMC WORK
window open
3) View & approval process
board
4) Press on FIL from key
work no licld)
S) Enter WORK NQ
(on

6) Press CRTL FI1

form key board
fill up
of the window will
7) All the ficld
contingency (il required)
8) Change the amount (if required)
9)Change the contingency loppy sign at
tool barj
sign for s a v e the data (yellow
10) Click on FIOPY
APPROVAL PROCESS
1) Click on INICIATE EE/councilor
window opcn say
12) A n e w choose appropriate option
REQUESTING BY/
13) Click on
supervisor n a m e
14) Seleet appropriale OF WORK:
(if required)
NECESSITY
15) Fili up the space
COMMENTS: (if required)
16) Fill up the space TENDER: (if required)
WORK QUT SIDE
17) Fiil up the space
I8) Click on Ok
window open
19) Work flow has beeninitiated
20) Click on Qk
process complete)
estimate & send for approval
(Preparation of
STEP-6
detailed of estimate
How to find abstract &
submil a new rcqucst> ok)
request>
report (view
)Foilow the steps | to 5 0f staging board
ABSTRACT% tTABform
key
2) Type % DETAILED
REPORT
ABSTRACT
KMC
3) Select
4) Click on OK
5) Click SUBMIT
DATA iill complete
on REFRESH
6) Click
VIEW OUT PUT
7) Click on

abstract estimate
8) Take print of the STEP---6

i) Follow the all steps of

step no 6
DETAILED%+TAB
form key board
2) Type % ESTIMATE WORKFLOW
Sclect KMC DETAILED
3)
Click OK
PAGE-- 3
 TENDERINGPROCESS
Atr app10val ol DY. CE/ D.G/M.MIC elc) c
STEP--7
(A)Creale the REQUISATION NO
) Open STEP NO TD
the ERP system (ollow the
orm mavigation)
2) Click on KMCAUTO ÇREAT PROSSESS
oE
3Cick on view click on request < click on submit a new rcquuescliCk O
RIQUSTHONo t 'Tab ( lom key board)
L option
4) Type no)
NO or(elick on 1.OV & select the proper l'stimate
S)Type WORK ESTIMATE
6) Click on Ok
7) Click on SUBMT1
8) Chck on REFRESIHDATA (lcompite
9) Cliek on VIEW OUT PUT
0) Note.the Reguisition no
STEP-
(B)Create RFQ No
Opcn the KMC AUTO CREAT PROSSES
I Click on CLEAR (al the hottonm ofthe paye)
2) Fnter the RQUISATION NQ
3)Cliek 0n 'IND
) Click on EDIT (at M.ANU BAR)
S) Click on ALIL SELECTat ED! duy dwn bo
() Click on )K
7) Cliek on AUTOMATIC
S) Click on CREAT
9 Ciet tie RE() no (at uumber licld) NOTE THT REQ NO)

PEPARATION OF TENDER NOTIECE

STEP---- 9
Alter getting theREO NOfollowing stcus will be doncinsame KMC AUTQ
CREATPROSSESS window al sametime
) Click on STATUS box
2) Cliek on LOV
3)ick 0n ACTIVE (Changethe status IN PROCESS 10 ACIVE)
+) Enter the TENDER OPEN DATE
5) Fner tie LAST DATE OF PURCHES
6) nter the DESCRIPTION (Type work name with work number)
7) l'nter the QUOTE OF EFFECTIVE (cnter tender open date in box then elick on 2
bos
8) Cliek on 1DFE box ( then a new widow open)
9) Change the CONTEXT ( on the new window) (Click on LOV & select the RF2)
10) lnter RFQ NO
1hCliek OK< Click on lOPY SIGN to savc

PAGE -----4
 STEP-10
Click on VIEW< Click on REQUEST< Click on SUBMIT A NEw
REQUEST< Click on OK
2) Type 2% NOTICE% TENDER% + TAB form key board ( on name field)
3) A new window open
4) Enter LAST DATE OF PERMISION
5) Enier TENDER SUBMISSION TIME
6) Finter TENDEROPEN TIME
7) Click OK
8) Click SUBMIT
9) Click on REFRESH DATA tiil comnplete
10) Click on VIEW OUT PUT
11) Print the tender notice

(Preparation of tender notice procedure complete)

STEP-11
PERMISSION FOR TENDER PAPER PURCHESS
(On periission date)
1) Open the ERP
2) Click on KMC APPROVAL FOR TENDER PAPER PURCHES (form Navigation)

3) Fntry RFQ no + 1ab form key bøard (on RFQ ficld)

down box<% party code
4) Entry the participant name (Click on L(OV< open the drop
ubero Click on find < Click on OK)

S) Repeat the step no 4 lor all participants

6) Click on FLOPY sign to save
7) Close the window

STEP 12
TENDER PAPER SALE
(On tender paper sale date)

1) Open the ERP

2) Click KMCTENDER PAPER SALE (form Navigation)
on

3) FEntry RFQ NO+ tab (on RFQ field)

code
4)ntry the participants namc (Click on IOV< open the drop down box < % party
number% Click on lind < Click on OK)

S Change the anount (if required) (selling amount ofthe tender paper)
6) Entry the TENDER FORM NO
7) Repeat the siep no 4to 6 for all participants
8) Click on FLOPY sign to save
9) Close the window

PAGE---- 5
 STEP13
)Cliek on VIEW Click on REQUEST< Click on SUBMIT A NIEW
REQUEST Click on OK
3) Type %QUOTATION%t TAB form key board (on name ficld) 9 Md
4) A new windoW open
5) Fuy RFQ NO (0n RFQ ficld)
6) Chek on OK
7) Click on SUBMIT
S) Click on REFRESH DATA
till complete
9) Click on VIEWN OUT PUT
(Note the all supplie tenderer quotation no)
10) Close the win«dow

STEP14 V
TENDER OPEN PROCIDURE
(On tender open late)
1)
Open the ERP
2) Click on KMC QUOTATION
3) Press Fil form key board
ENTRY (lornm
Navigation)
(Total field turns to blue color)
4) ntry the
REQ NO at the RFQ field
S) P'ress Crl
F11 form key board
o) Ovserved the
supplicr box of the (name supplier)
7 Click on
STATUS BOX(change the status in
click OV process" to
"

active) (click on status tield

on
select *Activc"
<
< cliek on OK)
8 Click on DFF BOX
9Awindowopen
0) ntry
11)
BANK NAME (D.D of the respcctive party)
y
tlie D.D
NO (D.D of the respective party)
121itry the D.D DATE (D.D of the
13) Change the D.D amount respective party)
i4) Click on OK (if required)
151 Click
FLOPY SIGN 1o save
on

16)Click on
SUPPLIER BOX (1" the color
color change into blue) change in to yellow then click agan thhe
17) Press tihe
DOWN ARROW form
the key board (observed the
the iaile ol the nexl
supplier) supplicr box tor
8)
Follow the steps 7 to 16 for entry of
ote: D.D. u o t each supplier name
2will be blank) eqjuired only entry 00.00 in the anount field & the
stapes i0-
 STEP 15
FORBID CALL(FOR INITIAL RATE)
1) Open the ERP
(form the Navigation)
2) ClickKMC ENGINEERING BID DETAILS
form the key board
3) Entry the RFQ NO +tab
4) Click on FIND shoet
been found in the bid call
5) The name of the suppliers have
cach supplicrs
6) Lntry the initial rates of
7) Click UPLOAD BIDDING DETALS
STEP-- 16
PREPARATION OF BID CALL
LETTER
Click on REQUEST<
Click on SUBMIT A NEW
Click on VIEW<
)
REQUEST< Click on OK
INVITING BID CALL ENGINEERING %+ tab
2) Type % KMC NOTICE
(form key board)
field)
3) Entry the RFQ NO (at RFQ
4) Entry BID DATTE
5) Tntry BID TIME
6) Cliek on OK
7) Click on SUBMIT
8) Click on REFESH DATA (till complcte)
9) Click on VIEW OUT PUT
letter (for issuing the letter to cach supplier)
i0) Print the bid call

STEP17
BID CALL (for linal rate)

1) Open the ERP the Navigation)

2) Click KMC ENGINEERING the
BID DETAILS (form
3) Entry the RFQ NO + tab
form key board
4) Click on FIND sheet
rate have been
found in the bid call
with initial
S)The name of the suppliers
the bid rates each supplier
of
6) Entry
7) Click UPLOAD BIDDING DETAILS

PAGE----
 STEP-18
PEREPARATION BÍD SHEET OF
Click on REQUEST< Click on SUBMIT A
NEW
)Click on VIEW
REQUEST< Click on OK
ENGINEERING% +lab
2) Type % KMC BID FORMAT REPOET FOR
(form key board)
3) Entry RFQ NOO < Ciik
4) Click OK < Click SUBMIT < Click REFRESH DATA (till complete)
VIEW OUTPUT
5) Print the view output for bid sheet

TEP-19 8
PEPARATION OF COMPARATIVE STATEMENT

1)Click on VIEW< Click on REQUEST< Click on SUBMIT A NEW

REQUEST< Click on OK
2) Type COMPARATIVE% t ab (form key board) (ha 8p4i0n)
3) Entry RFQ NO < Click
4) Click OK< Click SUBMIT Click REFRESH DATA (till complete)
VIEW OUTPUT shect
5)Print tlhe vicW output lor comparative

STEP--20 - D
TOAPPROVE THE L-1 CONTRACTOR
)Open the ERP
Navigation
2) Click on KMC QUQTATION ENTRY (lorm blue
3) Press F1I form key board (Total
field turns to color)
field
4) ntry the RFQ NO al the RFQ
board
5) Press Ctrl F11 form key
6) Observed the supplier box (name of the supplier)
the color of the box in yellow then
on supplier box change
7) Sclect the lowest supplier (eliek form the key board
blue then press the down arrow
click again & change the color of tlie box in
till name of the lowest supplier appear)
repeat the step
8) Cick on APPROVE
9) A window open
field
10) Entry ALL+ TAB in type field
in
11) Entry LOW + TAB
reason

12) Click OK
13) A window open
14) Click QK
15) Click FLOPYSIGN to save

PAGE- 8
 STEP21
WORK PROPOSAL APPROVAL & INICIATE WORK FLOW
1) Open the ERP
2) Click on WORKS PROPOSAL APPROVAL (form Navigation)
3) Entry RFQ NO +tab form key board (ifnecessary) by
4) Change the PROPOSAL ACCOUNT/BROAD ACCOUNT
pressing Ctrl E
5) Click RUN & INICIATE WORK FLOW

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