PROVIDENT PLANS INTERNATIONAL CORPORATION

NAME : MARLIE G. ALCANTARA

POSITION TITLE : VP - FINANCE
DEPT./DIVISION : FINANCE

I. DAILY TASK:
a. Daily monitoring of company operational funds ( reconcilliation ) especially on the
disbursement. To see to it checks issued were funded.
b. Supervises accounting department through the Chief accountant and cashier on her
daily transactions , deposits and disbursement / expenses to be paid thru petty cash
and commissions of SC.
c. Check and recommend approval of the following daily transactions:
c.1 Request for various payments
c.2 Petty cash vouchers
c.3 Commission vouchers
c.4 Checks prepared
c.5 Statement of accounts for at-need cases and planholders
c.6 Certificate of ownerships of those fully paid planholders
c.7 Replenishments of funds such as Petty cash funds, Commission funds and
mortuary funds.
c.8 Liquidation of servicing department daily transportations expenses on at need
cases ( for reimbursements)
d. Attend to the needs and inquiries of Planholders , sales counsellors and
and employees as well
II. MONTHLY TASK:
a. Check and recommend approval of payroll every 15th & 30th for R&F and
provincial branches.
b. Preparation of journal entries for the month - includes adjustments and to
record officers payroll.
c. Computation of monthly pre-need resserves and its required trust fund due for
deposit based on the cash distribution summary prepared by MIT department.
d. Preparation of journal entry on the required pre-need reserves for the month.
e. Preparation of the monthly trust fund reimbursement based on the actual payments
made by the company. ( prior to conservatorship )
f. For Board of Directors: (prior to conservatorship)
f.1 PPIC statement of Income & expenses for the month with comparative figures
vs. last month
f.2 Operational hightlights ( collections )
g. Preparation of monthly report based on the trial balance submitted
g.1 Balance Sheet
g.2 Income statement
h. Approval on the BIR payment thru EFPS such as W/holding taxes and VAT
on line
i. Reports to IC ( prior to conservatorship )
 I.1 PMSR - Preneed Monthly sales report
i.2 PMCR - Pre-need monthly Collections and trust fund deposits
j. Check and approve various monthly remittance to government agencies
j.1 SSS - Contributions and loan payments
j.2 HDMF - Pag-ibig Fund
k. Check and verified various Journal entries submitted
l One of the authorizer on the online payroll system once approved by IC = 15th & 30th
m Preparation of monthly report to IC - financial side - together with the report prepared
by Ms. Mercado - VP Sales and Marketing.
n Update the monthly schedule of officers gross income including other taxable benefits,
taxes withheld, SSS contributions/ loans, Pagibig contributions/loans & Philhealth for
year end report.
III. QUARTERLY TASK :
a. Report to IC ( prior to conservatorship )
a.1 Report on Quarterly Operations ( Interim )
Balance Sheet
Income Statement
Cash Flow
Changes in Equity
a.2 Report on Lapsed plans - figures from MIT
b. BIR :
b.1 Approval on quarterly ITR and VAT thru EFPS upon filing of the accounting
c. Verified and certified correct quarterly report of remittance to :
R-3 & R-5 - Social Security System
M-5 - Phil Health - ( Medicare )
M-1 - Home Dev. Mutual Fund or Pag-ibig
IV. ANNUAL TASKS
a. Preparation of Interim or unaudited Financial Statement to IC
b. Checked and approved various schedules required by internal auditors
and for Annual statement for IC
c. Preparation of schedules on required pre-need reserves and deposits for the year,
schedule of stockholders capital contributions. No movement since
we are under conservatorship.
d. Check and approve annual reports in compliance with BIR requirements
such as :
a. Employees alphalist of gross income for the year and corresponding
tax dues and payments.
b. BIR Form No.2316 - individual form are typred for each employees
for the annual return of income tax w/held on compensation.
c. BIR Form No. 1604CF- Annual Return of Final income tax withheld
d. BIR Form No. 1604E- Annual return of creditable income tax w/held
for non-employees.
e. BIR Form No. 2304 & 2307 - Individual tax w/held for each sales
counsellors. ( Certificate of creditable tax withheld as source).
e Annual Schedule of Officers gross income and corresponding w/holding
tax deductions.
V. OTHER WORKS
 Signatoree of the following Forms & Documents :
Request for Overtime - Rank & File
Debit/Credit memos
Sick Leave/Vacation Leave - Rank & File ( Acctg. Staff )
Payroll Sheet Computation and Bank transmital for both Rank & File
and Officers payroll.
OB Forms of Rank & File ( Accounting Staff ).
Purchase Order from administration
Verified and approve various liquidation of accountable advances

VI. CONSERVATORSHIP / RECEIVERSHIP

Assist our Conservator Atty. Nangit on all the requirement he requested
and need for his reports.( prior to Receivership )
Monhtly submission of operational fund balance - head officde & branches.
Receivership - tasks that are being required to prepare and report.
VII ADDITIONAL WORK LOAD - Since July of 2019
( Chief Accountant included in Retrenchment )
A. Preparation of Officers payroll ‐ every 15th & 30th
B. One of the payroll authorizer to BDO online payroll- 15th & 30th
C. Annual Schedule of Officers gross income and corresponding w/holding
tax deductions.