ABN: 43 164 954 045

Tel: 02 9715 7429

Fax: 02 9744 9399
Email: info@strataco-op.com.au
Web: www.strataco-op.com.au

MINUTES OF THE FIRST ANNUAL GENERAL MEETING OF THE

OWNERS CORPORATION FOR STRATA PLAN 104770
STRATA SCHEMES MANAGEMENACT 2015

The minutes of the First Annual General Meeting of the Owners Corporation Strata Plan 104770 for 88
Christie Street, St Leonards NSW 2065 held in Northside Conference Centre located at Cnr Pole Lane &
Oxley Street, Crows Nest NSW 2065 on Tuesday 28th March 2023 at 5.00pm are noted:-

Present: Lots 5, 14, 21, 34, 36, 54, 70, 89, 107, 145, 156, 168, 170, 175, 185, 206, 218, 220,
222, 256, 264, 266, 275, 297, 298, 322, 332, 336, 382, 388, 398, 402, 406, 407, 411,
436, 475, 484, 486, 488, 497, 503, 509, 528, 549, 566, 573, 579, 592, 600, 618, 619
and 622

Proxies: Lot 64 to E Tam, Lot 80 to C Marta, Lot 117 to S Qin, Lot 133 to Y Nan, Lot 151 to J
Hu, Lot 154 to J Hu, Lot 213 to Y Nan, Lot 243 to Y Nan, Lot 267 to S Qin, Lot 267 to
S Qin, Lot 281 to Parents, Lot 316 to H Chen, Lot 444 to J Hu, Lot 447 to J Hu, Lot
512 to D Sun, Lot 513 to D Sun, Lot 520 to D Sun, Lot 536 to D Sun, Lot 542 to S
Yuen, Lot 548 to Y Nan, Lot 552 to D Sun, Lot 558 to L Lee, Lot 563 to M White, Lot
568 to L Lee, Lot 576 to D Sun, Lot 598 to D Sun, Lot 612 to Di Sun,
Corporate
Authorisation J Hung of JQZ Eleven Pty Ltd with 116 Lots. (abstained from voting)

In Attendance: P Yuen, V Nie, H Bounatsos and S Kakakios of Strata Co-Op, A Atkins

& L Basireddy of Solutions Property Services, C Rudd, A Stewart & R
Ferro of Pacific Building Management and D Cox, A Peng & A Yin
of Origin

Quorum: 196 of 637 Lot Owners were present in person or represented by proxy.

Chairperson: V Nie occupied the Chair.

MOTION 1 – CONFIRMATION OF PREVIOUS MINUTES

That the Owners – Strata Plan 104770 RESOLVES by ordinary resolution to confirm the minutes of
Inaugural General Meeting of the owners corporation held on 15 January 2023.

MOTION CARRIED
MOTION 2 - ELECTRONIC VOTING

That the Owners - Strata Plan 104770 RESOLVES that, for the period commencing immediately prior
to the making of this resolution, a vote at a meeting by a person entitled to vote or by a proxy may be
cast only by pre-meeting electronic voting by a means to be determined by the Secretary (including by
instructions included in the meeting notice), including, without limitation:

(a) On this motion, despite the fact that notice of this motion was given prior to the
passing of this resolution.

(b) On each subsequent motion on this agenda.

Sch 1 cl 28 (1) SSMA 2015, cl 14 (1) SSMR 2016

MOTION CARRIED

Office Address: Suite 706, Level 7/11-15 Deane Street Burwood NSW 2134
Postal Address: PO Box 218 Burwood NSW 1805
Liability limited by a scheme approved under Professional Standards Legislation
 ABN: 43 164 954 045
Tel: 02 9715 7429
Fax: 02 9744 9399
Email: info@strataco-op.com.au
Web: www.strataco-op.com.au

MOTION 3 – DOCUMENTS AND RECORDS FROM ORIGINAL OWNER

That the Owners – Strata Plan 104770 RESOLVES by ordinary resolution to:

(a) receive the documents and records required to be provided by the original owner in accordance
with section 16 of the Strata Schemes Management Act 2015; and

note that the Owners Corporation are to receive documents and records provided by the original
owner in accordance with section 16 of the Strata Schemes Management Act 2015
MOTION CARRIED

MOTION 4 – BUDGET AND LEVY CONTRIBUTIONS

a. That the proposed annual budget for the Administration Fund and Capital Works Fund, being an
annexure to this notice as tabled at this meeting be adopted.

b. That the following levy contributios be determined pursuant to section 81 of the Act:

Administration Fund $ 3,351,048.80 plus GST per annum

Capital Works Fund $ 150,000.00 plus GST per annum

c. That subject to preceding motion being passed, the proportion of said contributions payable
quarterly in advance commencing 01/04/2023, and then 01/07/2023, 01/10/2023 and 01/01/2024.

Levy Due Date Administrative Fund Capital Works Fund

plus GST plus GST
01/05/2023 $837,762.20 $37,500.00

01/07/2023 $837,762.20 $37,500.00

01/10/2023 $837,762.20 $37,500.00

01/01/2024 $837,762.20 $37,500.00

Total $3,351,048.80 $150,000.00

d. That the first levy for the 1st April 2024 financial year be due and payable to the Administrative
Fund and Capital Fund in accordance with the below amount and that these amounts continue to
be due and payable on a quarterly basis until re-determined at the subsequent general meeting.

Levy Due Date Administrative Fund Capital Works Fund plus GST
plus GST
01/04/2024 $837,762.20 $37,500.00

MOTION CARRIED

MOTION 5 – 10-YEAR CAPITAL WORKS FUND PLAN

That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to discuss the
preparation of the 10-year capital works fund plan.

MOTION CARRIED

Office Address: Suite 706, Level 7/11-15 Deane Street Burwood NSW 2134
Postal Address: PO Box 218 Burwood NSW 1805
Liability limited by a scheme approved under Professional Standards Legislation
 ABN: 43 164 954 045
Tel: 02 9715 7429
Fax: 02 9744 9399
Email: info@strataco-op.com.au
Web: www.strataco-op.com.au

MOTION 6 – OVERDUE LEVY CONTRIBUTIONS

That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution that should any owner,
mortgagee in possession or former owner of a lot not pay contributions by their due date in relation to
a lot that:

(a) The Strata Manager may issue one or two reminder letters each requesting payment within 14
days of the reminder letter;
(b) If the owner, mortgagee in possession or former owner has not made payment of any outstanding
amount in accordance with any reminder letter sent by the Strata Manager, the Strata Managing
Agent is authorised to engage and instruct an independent consultant to:
(i) Prepare and issue to any relevant lot owner, mortgagee in possession or former lot owner a
notice of proposed action to recover by way of proceedings in a court of competent jurisdiction
on behalf of the owners corporation setting out:
1. The amount of the contribution, interest or expenses sought to be recovered;
2. The proposed recovery action by way of proceedings in a court of competent jurisdiction;
3. The date the contribution was due to be paid;
4. Whether a payment plan may be entered into in accordance with section 85(5) of the
Strata Schemes Management Act 2015; and
5. Any other action that may be taken to arrange for payment of the contribution;

(c) The independent consultant be engaged and instructed to:

(i) Provide advice regarding recovering outstanding contributions;
(ii) Commence, maintain, defend or discontinue court proceedings against any lot owner,
mortgagee in possession or former lot owner where outstanding contributions are due in
relation to the relevant lot;
(iii) Take legal action to recover unpaid contributions, interest on unpaid contributions or related
expenses by enforcing any judgment obtained including:
1. Obtaining any necessary writ(s) for the levy of property; and
2. Obtaining any necessary garnishee order(s).

MOTION CARRIED

MOTION 7 – PAYMENT PLANS FOR OVERDUE LEVY CONTRIBUTIONS

That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution in accordance with
section 85(5) of the Strata Schemes Management Act 2015 to decide whether to offer payment plans
in respect of overdue contributions, either generally or in particular cases which include the following
terms:

(a) the schedule of payments for the amounts owing and the period for which the plan applies;
(b) the manner in which the payments are to be made; and
(c) contact details for a member of the strata committee or a strata managing agent who is to be
responsible for any matters arising in relation to the payment plan.

MOTION CARRIED

MOTION 8 – AUDIT

That the Owners – Strata Plan 104770 RESOLVES by ordinary resolution to appoint an auditor to
audit the accounts and financial statements of the owners corporation for the period ending
31/01/2024.

MOTION CARRIED

Office Address: Suite 706, Level 7/11-15 Deane Street Burwood NSW 2134
Postal Address: PO Box 218 Burwood NSW 1805
Liability limited by a scheme approved under Professional Standards Legislation
 ABN: 43 164 954 045
Tel: 02 9715 7429
Fax: 02 9744 9399
Email: info@strataco-op.com.au
Web: www.strataco-op.com.au

MOTION 9 – STRATA COMMITTEE

That the Owners – Strata Plan 104770 RESOLVES by ordinary resolution to:

(a) Call for nominations for members of the strata committee;

(b) The candidates for election to the strata committee disclose any connections with the original
owner or building manager for the scheme;
(c) Determine the number of members of the strata committee; and
(d) Elect the strata committee.

The following candidates were nominated:

• Cheryl Marta (Lot 80)

• Chao Luan (AKA Max) (Lot 264)
• Yuan Yuan (Lot 382)
• Andrea Herring (Lot 411)
• Kim Nguyen (Lot 486)
• Junyuan Hu (AKA Yock) (Lot 497)
• Bo Lu (AKA Patrick) (Lot 503)
• Shelly Sun (Lot 513)
• Melvin White (Lot 563)

The number of members elected was determined as NINE (9).

MOTION CARRIED

MOTION 10 – RESTRICTED MATTERS

That the Owners – Strata Plan 104770 RESOLVES by ordinary resolution in accordance with clause
6(a) and 9(i) of Schedule 1 of the Strata Schemes Management Act 2015 to decide if any matter or
type of matter is to be determined by the owners corporation in general meeting.

Explanatory Note: Any matters over $50,000 needs to be resolved in an extraordinary general
meeting.

MOTION CARRIED

MOTION 11 – LIMITS ON SPENDING BY LARGE STRATA SCHEMES 10%

That the Owners – Strata Plan 104770 RESOLVES by ordinary resolution to remove the limitation
imposed by section 102(2) of the Strata Schemes Management Act 2015 generally or in relation to
any particular item.

Explanatory Note: If an individual budget spending is higher than10%, this requires Strata
Committee approval.

MOTION CARRIED

MOTION 12 – BY-LAWS

That the Owners – Strata Plan 104770 note the obligation under section 15(g) and clause 4 of
Schedule 3 of the Strata Schemes Management Act 2015 (NSW) to review the by-laws and
RESOLVES by ordinary resolution to comply with this obligation under option (b), decided to be most
appropriate after discussion had at the general meeting:

Office Address: Suite 706, Level 7/11-15 Deane Street Burwood NSW 2134
Postal Address: PO Box 218 Burwood NSW 1805
Liability limited by a scheme approved under Professional Standards Legislation
 ABN: 43 164 954 045
Tel: 02 9715 7429
Fax: 02 9744 9399
Email: info@strataco-op.com.au
Web: www.strataco-op.com.au

(b) Agreed lot owners to undertake a review of the by-laws and report back to the owners
corporation at a subsequent general meeting whether any by-laws require repealing,
amending or new by-laws are required;

MOTION CARRIED

MOTION 13 – INITIAL MAINTENANCE SCHEDULE

That the Owners – Strata Plan 104770 RESOLVES by ordinary resolution to receive and consider the
initial maintenance schedule provided by the original owner.

MOTION CARRIED

MOTION 14 – BUILDING DEFECT RECTIFICATION

That the Owners – Strata Plan 104770 RESOLVES by ordinary resolution to consider building defects
and rectification.

MOTION CARRIED

MOTION 15 – INSURANCES

That the Owners – Strata Plan No. 104770 RESOLVES that the insurances effected by Cover Force
Insurance Brokers on behalf of the owners corporation with Chubb Insurance Australia Limited and for
any other insurance providers being CHU Underwriting Agencies P/L, Eclipse Business Insurance P/L
and Miller Insurance Services LLP (as per the COCs attached in the notice of meeting) as the
approved insurer be confirmed.

MOTION CARRIED

MOTION 16 – INSURANCE QUOTATIONS

(a) That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to seek to obtain
three quotations for all items of insurance required under the Strata Schemes Management Act
2015 and to delegate the function of accepting and executing an appropriate quotation to the
strata managing agent on instruction of the owners corporation or strata committee.

(b) That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to appoint the
strata managing agent or delegate to the Strata Committee the function of obtaining quotations for
all items of insurance required under the Strata Schemes Management Act 2015.

MOTION CARRIED

MOTION 17 – REPORT ON COMMISSIONS

That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to consider the report
from the strata manager as to whether, and what commissions or training services have been
provided to or paid for the agent (other than the owners corporation) in connection with the exercise
by the agent of functions for the scheme during the preceding 12 months and particulars of any such

commission or training services and estimates of any such commissions or training services that the
agent believes are likely to be provided to or paid for the agent in the following 12 months.

MOTION CARRIED

Office Address: Suite 706, Level 7/11-15 Deane Street Burwood NSW 2134
Postal Address: PO Box 218 Burwood NSW 1805
Liability limited by a scheme approved under Professional Standards Legislation
 ABN: 43 164 954 045
Tel: 02 9715 7429
Fax: 02 9744 9399
Email: info@strataco-op.com.au
Web: www.strataco-op.com.au

MOTION 18 – ANNUAL FIRE SAFETY STATEMENT

That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to consider the annual
fire safety statement and to make arrangements for obtaining the next annual fire statement.

MOTION CARRIED

MOTION 19 – HOT WATER SYSTEM

That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to appoint
WINCONNECT PTY LTD ABN 71 112 175 710 as maintenance service contractor for ongoing
serviced hot water & unmetered gas cooktops from the date of this meeting, on the terms and
conditions set out in the proposed maintenance service agreement, a copy of which is annexed to this
notice, and authorises the common seal of the owners corporation to be affixed to the Maintenance
Agreement in accordance with section 273 of the Strata Schemes Management Act 2015.

MOTION CARRIED

MOTION 20 – ELECTRICITY NETWORK LICENCE AND ENM APPOINTMENT DEED

That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to appoint
WINCONNECT PTY LTD ABN 71 112 175 710 as maintenance service contractor for ongoing
electricity network from the date of this meeting, on the terms and conditions set out in the proposed
maintenance Ongoing Electricity Network Licence and ENM Appointment Deed service
agreement, a copy of which is annexed to this notice, and authorises the common seal of the owners
corporation to be affixed to the Maintenance Agreement in accordance with section 273 of the Strata
Schemes Management Act 2015.

MOTION CARRIED

MOTION 21 – EV CAR DEED

That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to appoint
WINCONNECT PTY LTD ABN 71 112 175 710 entering into a Community Energy Network
Establishment Agreement on the terms and conditions set out in the agreement - Reference Number
20189, a copy of which is annexed to this notice, and authorises the common seal of the owners
corporation to be affixed to the Maintenance Agreement in accordance with section 273 of the Strata
Schemes Management Act 2015.

MOTION CARRIED

MOTION 22 – RECORDS OF EXERCISE OF FUNCTIONS

That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to consider the records
from the strata manager specifying the functions exercised and the manner in which they were
exercised.

MOTION CARRIED

Office Address: Suite 706, Level 7/11-15 Deane Street Burwood NSW 2134
Postal Address: PO Box 218 Burwood NSW 1805
Liability limited by a scheme approved under Professional Standards Legislation
 ABN: 43 164 954 045
Tel: 02 9715 7429
Fax: 02 9744 9399
Email: info@strataco-op.com.au
Web: www.strataco-op.com.au

MOTION 23 – COMPLIANCE WITH STRATA HUB REQUIREMENTS

That the Owners – Strata Plan No 104770 RESOLVES to authorise the strata manager to comply with
the owners corporation obligations under Part 7 Division 2 of the Strata Schemes Management
Regulation 2016 by inputting the mandatory information into the NSW Strata Hub, this year and on an
ongoing basis and to charge ion accordance with the terms of its agency agreement including
charging the disbursement of $3 per lot specified under the relevant legislation, or such amount as is
determined from time to time.

MOTION CARRIED

MOTION 24 – APPOINTMENT OF THE STRATA MANAGING AGENT

(a) That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to receive any
disclosures required under section 71 of the Strata Schemes Management Act 2015 regarding the
managing agent being connected to the original owner or having any direct or indirect pecuniary
interest in the strata scheme (other than an interest arising only from the prospective
appointment).

(b) That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution in accordance with
section 49 of the Strata Schemes Management Act 2015 to appoint STRATA CO-OP PTY LTD
ABN: 43 164 954 045 as strata managing agent from the date of this meeting, on the terms and
conditions set out in the proposed strata management agency agreement, a copy of which is
annexed to this notice (Agreement), and the strata managing agent be delegated:

(i) all of the functions of the owners corporation (other than those listed in section 52(2) of the
Strata Schemes Management Act 2015) and, the functions of chairperson, secretary and
treasurer necessary to enable the agent to carry out the ‘agreed services’ and the ‘additional
services’ as defined in the Agreement;
(ii) the delegation to the agent is subject to the conditions and limitations listed in the Agreement;
(iii) the owners corporation is to execute the Agreement to give effect to this appointment and
delegation;
(iv) once elected, the strata committee is to nominate a representative under the Agreement; and
(v) authority is given to
A. if there are two or more members of the strata committee, two members of the strata
committee; and/or
B. if the owners corporation has only one or two owners, those owners, to affix the common
seal of the owners corporation to the Agreement in accordance with section 273 of the
Strata Schemes Management Act 2015.

MOTION CARRIED

MOTION 25 – APPOINTMENT OF THE BUILDING MANAGER AND CONCIERGE

(a) That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to receive any
disclosures required under section 71 of the Strata Schemes Management Act 2015 regarding the
building manager being connected to the original owner or having any direct or indirect pecuniary
interest in the strata scheme (other than an interest arising only from the prospective
appointment).

(b) That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution in accordance with
section 67 of the Strata Schemes Management Act 2015 to appoint Pacific Building
Management Group as Building Manager and Concierge from the date of this meeting, on the
terms and conditions set out in the proposed building manager agreement (Building/Concierge
Agreements), a copy of which is annexed to this notice, and authorise the strata manager to to

Office Address: Suite 706, Level 7/11-15 Deane Street Burwood NSW 2134
Postal Address: PO Box 218 Burwood NSW 1805
Liability limited by a scheme approved under Professional Standards Legislation
 ABN: 43 164 954 045
Tel: 02 9715 7429
Fax: 02 9744 9399
Email: info@strataco-op.com.au
Web: www.strataco-op.com.au

affix the common seal of the owners corporation to the Building Management Agreement in
accordance with section 273 of the Strata Schemes Management Act 2015.

Explanatory Note: It is noted that for the Concierge service commencing from 28th March 2023 is to be
split between Tower 1 and Tower 2 buildings - Monday to Sunday 6.00am to 12.00am including public
holidays. This agreement is a 3 months trial and subject to further review at the end of the 3 months period.

MOTION CARRIED (subject to terms and conditions stated above in the “explanatory notes”)

MOTION 26 – APPOINTMENT OF THE BUILDING CLEANER

(a ) That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to receive
any disclosures required under section 71 of the Strata Schemes Management Act 2015
regarding the building concierge being connected to the original owner or having any direct or
indirect pecuniary interest in the strata scheme (other than an interest arising only from the
prospective appointment).

(b) That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to appoint
Solution Property Service Pty Ltd as Building Cleaner from the date of this meeting, on the
terms and conditions set out in the proposed agreement (Cleaning Agreement), a copy of
which is annexed to this notice, and authorise the strata manager to to affix the common seal
of the owners corporation to the Building Management Agreement in accordance with section
273 of the Strata Schemes Management Act 2015.

MOTION CARRIED

MOTION 27 – CHANGE OF MAILING ADDRESS

That the Owners – Strata Plan No. 104770 RESOLVES by ordinary resolution to decide whether to
change the official mailing address of Strata Plan No 104770 to Strata Coop Pty Ltd, PO Box 218,
Burwood NSW 1805 to receive all the correspondence on behalf of the owners corporation.

MOTION CARRIED

MOTION 28 – BUILDING MANAGEMENT COMMITTEE REPRESENTATIVES

That the Owners – Strata Plan No. 104770 RESOLVES by special resolution Pursuant to Schedule
1C, Clause 2 (4) of the Strata Scheme Freehold Development Act 1973 and in accordance with the
Strata Management Statement of DP 1249862 to appoint a representative and substitute
representative to the Building Management Committee of DP 1249862.

That the following candidates were nominated:

• Cheryl Marta (Lot 80)

• Andrea Herring (Lot 411)

MOTION CARRIED

Meeting Closed at 9.00pm

Office Address: Suite 706, Level 7/11-15 Deane Street Burwood NSW 2134
Postal Address: PO Box 218 Burwood NSW 1805
Liability limited by a scheme approved under Professional Standards Legislation