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192985_AR_2016-2017-PURI 11
192985_AR_2016-2017-PURI 11
01-03-2023
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AUDIT REPORT
01-03-2023
Slno Items Date Of Physical Physical Balance Balance As per Cash Reference To The Discrepancies If Any
verification Before / Book / Stock Page No Of Cash
After Transaction Register Book / Stock
Register
1 Terminal Tax 05.05.2023 Not produced.
collection receipt
books
2 Miscellaneous 05.05.2023 30nos- Each Book 30nos Page-98 NIL
Receipt Books contains 100 sheets
in duplicate
3 Measurement Books 05.05.2023 Nil Nil - NIL
4 Donation receipt 05.05.2023 NIL-Each book NIL Page-32 NIL
books of Bagala contains 100 sheets
Dharmasala - Others in duplicate
5 Donation receipt 05.05.2023 4nos-Each book 4nos Page-33 NIL
books of Bagala contains 50 sheets in
Dharmasala - triplicate
Advance
6 ServicePostage 05.05.2023 Worth of RS 303.00 Worth of RS 303.00 Page-24 NIL
Stamps
7 Cash in hand 05.05.2023 30.00 30.00 Page-26 NIL
Comments
The physical verification of the above items including cash in hand except Terminal Tax collection receipt books were conducted on 05.05.2016 before transaction
and agreed with the book balance of the day. The unused receipt books of Terminal Tax could not be produced to audit for verification till the Exit Conference.
During Exit Conference the local authority replied that the stock register of receipt books of Terminal Tax is being maintained and it will be produced to next audit.
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AUDIT REPORT
01-03-2023
Comments
(A) List of records produced for verification
2. Stock Registers,
5. Receipt books of Bagala Dharmasala, Atharnala check gate,Mangala ghat check gate, Bali ghat check gate and connecting DCRs.
8. Advance Ledger,
9. Investment Ledger
10. 19 nos of bank A/C pass books in Andhra Bank in support of C.P.F Contribution of the regular employees.
1. Sanction orders of the Govt. (Board of revenue) against the regular posts occupied by the staff of L.H.F
2. Individual registers in support of collection towards rent of ordinary room of attached bathroom of 2 persons’ capacity, of attached bath room of 3 persons
capacity, of VIP suits and of other collection separately.
During Exit Conference the local authority replied that action is being taken to maintain new registers as previous registers are not available.
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AUDIT REPORT
01-03-2023
Slno Name of the OB as on Opening Receipt Total(In Expenditur Closing Closing Closing Closing Difference Remarks
Cash Book Date Balance(I during the Rs:) e during Balance as Balance(I Balance as Balance(I (In Rs:)
n Rs:) Year the Year per Audit n Rs:) per (DD n
under under (DD MM (AUDIT) MM Rs:)(CAS
Audit(In Audit(In YYYY) YYYY) H BOOK)
Rs:) Rs:) Cash Book
1 Main Cash 01-04-2015 2844986 7065234.0 35515095. 8236538.0 31-03-2016 2727855 31-03-2016 2727855 0.00
Book 1.58 0 58 0 7.58 7.58
GRAND 2844986 7065234.0 35515095. 8236538.0 2727855 2727855 0.00
TOTAL 1.58 0 58 0 7.58 7.58
Comments
(a).Cash-In-Hand 6,655.00
(b).Cash-In-shape of T.D.R.-------------------------------2,39,31,113.00
Details of Annual Receipt & Expenditure of L.H.F for the year 2022-23
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AUDIT REPORT
01-03-2023
During course of audit , it was seen that Annual Budget Estimate as required under rule has not been made in this institution.
Non-preparation of Annual Budget reduced accountability and financial control at the LHF level. In response to POM issued on
the score the local authority expressed that due to Administrative constraints and non-adoption of new budgetary formalities , budget
was not prepared. However as the preparation of Annual Budget is a statutory requirement and it is noticed that Budget was not prepared
as per old formats. Besides expenditure without budgeted limits , it is illustrative of a very poor expenditure control mechanism. Hence the
local authority is requested to ensure for the preparation of Annual Budget henceforth and compliance reported.
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AUDIT REPORT
01-03-2023
PARA: 5 DETAILS OF CLOSING BALANCE AS PER BANK PASS BOOKS & CASH BOOK BANK BALANCE FIGURE
Slno Name of the Bank A/C No. Closing Closing Closing Closing Difference(In Remarks
Balance Date Balance in Pass Balance in Balance in Rs:)(A-B)
As on Book(In Rs:) (A) Bank Date Bank as
(dd/mm/yyyy) Cash Book mentioned in
(dd/mm/yyyy) Cash Book(In
Rs:) (B)
1 SBI, Collectorate 10913111484 31-03-2016 3382329.58 31-03-2016 3340789.58 41540.00
Campus, Puri
GRAND TOTAL 3382329.58 3340789.58 41540.00
Reconciliation
Reason of Difference
(a). Cheques issued during 2022-23 but not encashed before/on 31-03-2023
The local authority is advised to reconcile the said difference & compliance reported.
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AUDIT REPORT
01-03-2023
Slno Material/ Item Openin Receipt Issued Closing As per stock Remarks
g Balance As per register
Balance Audit
1 Wooden Chair 313 0.00 0.00 313.00 313 SRP-8
2 Wooden Almirha 200 00 00 200.00 200 SRP-10
3 Water Drum 40 00 00 40.00 40 SRP-74
4 Teak Cloth Stand 49 00 00 49.00 49 SRP-58
5 Iron Bucket 12 00 00 12.00 12 SRP-16
6 Steal Almirha 20 00 00 20.00 20 SRP-32
7 Ceiling Fan 528 00 00 528.00 528 SRP-34
8 Bombey Pattern Bed 313 00 00 313.00 313 SRP-52
9 Sunmika Dressing Table 313 00 00 313.00 313 SRP-54
10 Teak Chair 32 00 00 32.00 32 SRP-56
11 2 HP,3 HP Motor Pump 30 00 00 30.00 30 SRP-76
12 Plastic Chair 40 00 00 40.00 40 SRP-90
13 Godrej Company Chair 1 00 00 1.00 1 SRP-92
14 Generator 13 00 00 13.00 13 SRP-96
15 A.C.Machine 315 00 00 315.00 315 SRP-120
16 Tea Poi 5 00 00 5.00 5 SRP-144
17 Mirror with Stand 8 00 00 8.00 8 SRP-148
18 Water Purifier 10 00 00 10.00 10 SRP-218
19 Refrigerator 58 00 00 58.00 58 SRP-220
Comments
On Verification of the Stock Registers maintained by the L.H.F., following irregularities came to notice
2) Specific Register for dead stocks are neither maintained in the main office nor in Bagala Dharmasala. As per the application of the Care taker of the Bagala
Dharmasala,heaps of dead and unusable stocks are left in Bagala Dharmasala threatening the common lives from snake bites and other injuries. The matter has
been discussed in previous Audit Report. Till to the end of audit, no steps are taken to dispose off the dead stock
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AUDIT REPORT
01-03-2023
PARA: 7 INVESTMENT
Sl. No. FDR No. With name Amount Invested Amount Date of investment Date of maturity Rate of Maturity value Maturity value after
of the Bank re-invested interest re-investment
1 2 3 4 5 6 7 8 9
1 0779077 / Indian 7442313 03.10.12 03.10.14 9.25% 8935884
Bank, Puri
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AUDIT REPORT
01-03-2023
While checking investment position of Lodging House Fund, Puri for the year 2022-23, it came to notice that some TDRs have been re-invested in Indian Bank, Puri
after their due date of maturity. But it was seen that the actual maturity value of the concerned TDRs have not been remitted by the Bank at the time of
re-investment. A total amount of Rs. 56,582.00 has been less remitted by the Bank during re-investment. The details are furnished below.
Sl. No. FDR No. / Amount Date of Date of Maturity value Actually paid Less Date of Rate of interest Maturity value
Bank name Invested investment maturity (i) as per TDR interest maturity
paid
1 0779077 / 7442313.00 03.10.2020 03.10.2023 8935884.00 8895519.00 40365.00 03.10.2016 9% 10628643.00
Indian
Bank, Puri
2 0779359/ 736766.00 02.03.2020 02.03.2024 880311.00 873431.00 6880.00 02.03.2017 8.75% 1038510.00
Indian
Bank, Puri
3 0779358/ 1000000.00 02.03.2020 02.03.2024 1194831.00 1185494.00 9337.00 02.03.2017 8.75% 1409553.00
Indian
Bank, Puri
On issue of objection memo, the Local Authority replied that the Branch Manager, Indian Bank, Puri has been requested to comply the difference (Less deposit of
Rs 56582.00) and the details would be furnished during Exit Conference.
During Exit Conference the local authority replied that in reference to L.No. 1106/17.08.16 of LHF, Puri, the BM, Indian Bank,Puri replied vide L.No- NIl Dated
01.03.17 that short interest credit done due to TDS deduction will be re-credited
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AUDIT REPORT
01-03-2023
PARA: 8 ADVANCE
Slno Advance Cashbook Advance Advance Total(In Rs:) Advance Advance Advance Advance Advance Difference Remarks
Outstanding Name Outstandi Paid adjusted Outstandi Outstandi Outstandi Outstandi (In Rs:)
as on (DD ng (In Rs:) during the during the ng as per ng Audit ng as per ng Cash
MM YYYY) Year Year (DD MM (In Rs:) (DD MM Book(In
under under YYYY) YYYY) Rs:)
Audit(In Audit(In Audit Cash
Rs:) Rs:) Book
1 01-04-2015 Main 1276583. 0.00 1276583.00 10000.00 31-03-201 1266583. 31-03-201 0.00 1266583.
Cash 00 6 00 6 00
Book
GRAND TOTAL 1276583. 0.00 1276583.00 10000.00 1266583. 0.00 1266583.
00 00 00
Comments :
The amount of RS 1266583.00 lying towards outstanding advance as on 31.03.16 has been kept outside the cash book. The local authority is advised to include
the said amount in the cash book & keep it in closing balance of the cash book as outstanding advance and compliance reported .
Para 8.2
Out of total outstanding advance of Rs.12,66,583.00, the advance outstanding related to the period prior to 2010-11 is Rs.6,04,483.00 and the same has already
been commented in the Audit report on the accounts of the year 2010-11.The outstanding advance during the succeeding years i.e. during 2010-11 & 11-12 was nil.
The outstanding advance for the year 12-13 is dealt in the Audit report no.59558/14-15 on the accounts of LHF for the year 2013-14 .There is no outstanding
advance during 2013-14. The amount of Rs.10,000.00 adjusted during 2015-16 was paid during 2014-15.
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AUDIT REPORT
01-03-2023
PARA: 9 GRANTS
Slno Grants Grants Grants Total(In Rs:) Grants Spent Grants Grants Remarks
Outstanding Outstanding Received during the unspent as unspent (In
as on (DD (In Rs:) during the Year under on (DD MM Rs:)
MM YYYY) Year under Audit(In Rs:) YYYY)
Audit(In Rs:)
1 01-04-2022 0.00 0.00 0.00 0.00 31-03-2023 0.00 No Comments.
GRAND 0.00 0.00 0.00 0.00 0.00
TOTAL
Comments :
No such Govt Grant has been received & spent during the year 2022-23 in respect of Lodging House Fund, Puri.
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AUDIT REPORT
01-03-2023
No Comments.
No Comments.
No Comments.
PARA: 18 MISCELLANEOUS
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AUDIT REPORT
01-03-2023
18.1 - MISCELLANOUS
While checking the Main Cash Book of L.H.F with reference to pass Book (S.B.I A/C No. 10913111484, Collectorate campus, Puri), it came to
notice that an amount of Rs 57/- has been deducted as bank charge at the time of each deposit. As a result, a total amount of Rs 5358/- has
been deducted from Bank A/C for total no. of 94 transactions during 2015-16. But the same was not reflected in the Cash Book during the year
under audit. Instead, the net amount of Rs 5358/- deducted as bank charges is shown at the end of Cash Book at the time of reconciliation.
The local authority is hereby advised to clarify about the same and got explanation from the concerned Bank authority about the deduction of
bank charges from saving A/C & its authenticity and produce it before the audit as soon as possible. Till then, the above amount of Rs 5358/-
deducted as Bank Charge will be held under objection.
No compliance has been furnished by the LHF Authority till the completion of audit.
During Exit conference the local authority replied that Bank charges has been reconciled.
Assets Liabilities
Cash in Bank as on 31.03.2023 3340789.58 Pension and arrear pension to pay 56291.00
Cash in advance recoverable Nil Remuneration to pay 9650.00
FDR as on 31.03.2023 23931113.00 Wages 80320.00
License fee to be collected 334576.00 Salary for the month of March,2016 193757.00
Cash surcharges 365364.00 Electricity charges 23077.00
Refund 5929.00
Misc. 10771.00
TOTAL 27971842.58 TOTAL 379795.00
19.1 - Annual P.F. position in respect of the staffs of Lodging House Fund, Puri for the year 2015-16 (A.O.S.P-8)
BALANCE IN P.F. FUND A/C PASS BOOK OF STAFF FOR THE YEAR 2022-23
Sl. Name of the Staff A/c No. Opening Amount credited & withdrawals
No. Balance
P.F dues Interest other credits Total Credit With drawals Closing Balance
as on
credited
01.04.201
5
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AUDIT REPORT
01-03-2023
11 Sri A.C. Mishra 2946 30794.00 7200.00 2146.00 265746.00 275092.00 305886.00
12 Sri M.P.Das 2942 25033.00 10800.00 1186.00 11986.00 37019.00
13 Sri S.K. Das 2944 24190.00 2800.00 1057.00 3857.00 28047.00
a) O.B as on 993583.00
01.04.2023
c) Total 1471005
d) GPF withdrawn 0
In view of the remarks given in fore going paragraphs the state of maintenance of accounts of records can not be said satisfactory, which
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AUDIT REPORT
01-03-2023
Result Of Audit
Sl Name Of The Amount Amount kept on Amount Amount Amount Remarks
No Paragraph suggested for objection(In Rs:) Surchargeable(I Embezzlement(I Othercases(In
recovery(In Rs:) n Rs:) n Rs:) Rs:)
1 7.1 56582.00 56582.00 0.00 0.00 0.00
Total 56582.00 56582.00 0.00 0.00 0.00
Audit Certificate
Cetrified that the accounts of Lodging house fund Puri for the financial year 2015-2016 have been covered under audit and found correct
subject to the comments / remarks offered in the foregoing paragraphs .
Spot Recovery
Sl No Ref Para No/Audit Objection M.R.No Date Amount(In Rs:) Name of the person
Statement Page No
1 1394 2022-08-26 366 Sri B.D.Parida
2 1347 2022-08-23 50 Sri R.K.Mohapatra
3 1307 2022-08-22 50 Sri P.M.Singh
4 1278 2022-08-06 508 Sri S.K.Behera
5 1281 2022-08-08 1120 Sri B. Moharana
6 1290 2022-08-17 20 Sri A.C.Mishra
7 1288 2022-08-11 116 Sri A.C.Mishra
8 1393 2022-08-26 794 Sri R.K.Puspalak
9 - 2022-02-29 4040 Sri B. Moharana
Total7064
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