Professional Documents
Culture Documents
Office Practice
Office Practice
Office Practice
2. Business letters such as complaints, inquiries, orders, request for payment are all generally called
5. These are methods of filing which are determined using principles of two main methods of filing
7. These are methods of filing that requires the consultation of separate index cards
A. Keep and retrieve records easily B. Arrange records of the organization C. Group records in good
order D. Organise documents until they are needed in future
16. A system of filing where files are placed one on top of the other with the backs facing the user
17. When the filing of records in the organisation is done by each service, it is described as
A. Centralised filing system B. Departmental filing system C. Individual filing system D. Central
organisation filing system
SECTION B
a You have been asked by your boss to establish index cards for the following textbooks and arrange the
index cards according to decimal filing plan following the various departments.
c. State two advantages and disadvantages of the filing method used above. 5marks
2. You work as an administrative assistant in Genesis fashion Nova P.O BOX 44 Bamenda. While you
were on maternity leave, management realised the need for a receptionist because you were handling
both functions. Upon resumption from your maternity leave, the manager asks you to outline the
qualities, functions andaterial needed by a receptionist to enable the personnel department employ a
quality receptionist.
b. Name and explain 3 departments in an organisation and those in charge of each department giving
their functions each. 10marks