MANAGEMENT SYSTEM MANUAL MSM / 6.

0 / 01 / III

RESOURCE MANAGEMENT
A. PURPOSE
To establish a system to identify & provide appropriate resources that are required to meet Management Systems
requirements.

B. SCOPE
Applicable to the Management System of Aditya Auto Products & Engineering India Pvt. Ltd covering ISO/TS 16949:2002
and ISO 14001:2004 requirements.

C. SYSTEM
6. Resource Management

6.1 Provision of resources

The resources required are identified on a periodical basis and communicated to the top management through
Management Review Meetings and will be provided by management to ensure the System is implemented to enhance
customer satisfaction.

6.2 Human resources

6.2.1 General
It is ensured that personnel performing work, affecting product quality is competent on the basis of their education,
training, skills and experience.

6.2.2 Competence, awareness and training (4.4.2 of ISO 14001:2004)

A Competency level requirement (Job Specification) for each job is prepared indicating the educational qualification
requirements, experience required and skills required for executing the job. While assigning personnel for a specific job,
this shall form the basis.

Where required, necessary training is provided to personnel to achieve competency and to perform. Appropriate training is
given to personnel whose work may create a significant impact upon the environment.

Training will be provided to all employees to make them aware of

a. Importance of conformance with the environmental policy, procedures & with the requirements of the EMS.
b. Significant environmental impacts, actual or potential, of their work activities and the environmental benefits
of improved personal performance;
c. Their roles & responsibilities in achieving conformance with the environmental policy, procedures and with
the requirements of the EMS including emergency preparedness and response requirements.
d. The potential consequences of departure from specified operating procedures.

The training given shall be evaluated for the effectiveness and if required, re-training is given. Personnel are given training
on relevance and importance of their activities and how they should contribute to achieve the quality objectives. Works
Manager is responsible for maintaining the records of training, employees’ education, skills and experience.

6.2.2.1 Product design skills

Since organization is not engaged in any of the design activity of products, this requirement does not arise. However if
such activities taken place suitable resources shall be provided.

6.2.2.2 Training
The Training needs are identified based on the competency needs for personnel performing activities affecting Quality.
Training is given to satisfy these needs and as per customer specific requirement. Effectiveness of the training provided is
evaluated. It will be ensured that awareness to employees with relevance and importance of their activities and their
contribution to the achievement of the quality objectives.

6.2.2.3 Training on the job

On the job training is provided to personnel newly joined / transferred, including contract labor. Awareness is given to all
on the consequences of not meeting the customer requirements.

The detail method of providing training to the employee to enhance customer satisfaction is given in procedure for training
18 P 01.

Prepared Approved
 MANAGEMENT SYSTEM MANUAL MSM / 6.0 / 01 / III

RESOURCE MANAGEMENT
6.2.2.4 Employee Motivation and Empowerment:
Aditya has adopted various motivation methods to ensure Quality objectives are achieved and Continuous improvements
are made. This shall include promotion of Quality & Technological awareness. Training on continual improvement
technique is done across the organization to create an environment to promote innovation/ improvements. The
organization follows the Process of measuring the awareness of personnel on importance of their activities and their
contribution to the achievement of the Quality Objectives. The details procedure for Employee motivation is given in
procedure for Employee Motivation & Empowerment 01 P 05.

6.3 Infrastructure
The basic facility required for meeting the customer requirements is identified and provided. Any new facilities required are
identified during the new product development (02 P 01), expansion purposes as targeted in (Business Plan 01 P 02), etc.
These include:
a) Building, Workspace and associated utilities
b) Machine & Equipment
c) Supporting services

6.3.1 Plant, facility & Equipment planning

A Multidisciplinary approach is adopted by the organization for developing plant, facility & equipment plans. Plant layouts
shall be developed to optimize travel, handling, usage of value added floor space, etc.. Methods are developed to evaluate
& monitor effectiveness of existing operations. These shall be planned during new product developmental stage 02 P 01.

6.3.2 Contingency plan (4.4.7 – Emergency preparedness and response – of ISO 14001:2004)
A contingency plan is prepared to satisfy customer requirements in the event of an emergency such as utility interruptions,
labor shortages, and key equipment failure and field returns. The detail procedure 09 P 01 explains the system of planning
for contingency.

AAP has established procedures to identify potential for and respond to accidents and emergency situations, for preventing
and mitigating the environmental impacts that may be associated with them. The procedure for significant aspect/impact
study 02 P 07 and Emergency preparedness 09 P 05 explains the same in detail.
The emergency response plan will be reviewed and revised based on the effectiveness of emergency plan after the
occurrence of the accidents or emergency situations. Where applicable, these plans shall be tested periodically through
Mock drills or any other methods planned. Also it will be reviewed periodically at least once in two year.

6.4 Work Environment

The human and physical factors of the work environment needed to achieve conformity of the product / service, is
identified and managed to suit the Organization’s activity and processes. The procedure for Facility Planning 02 P 06
explains the method of assessing the human factor to conform to the product requirement.

6.4.1 Personnel Safety

Safety of the employees is considered in the plant. Safety instructions are developed, displayed in the prominent places
and awareness training is given to all employees. This considered at the design and development of process (02 P 01)

6.4.2 Cleanliness of Premises

Housekeeping in the Organization is maintained through implementation of 5S initiatives, considering the needs of
processes/ products.

Prepared Approved
 MANAGEMENT SYSTEM MANUAL MSM / 6.0 / 01 / III

D. REFERENCES TO OTHER DOCUMENT

Procedure for Training 18 P 01

Procedure for Employee Motivation & Empowerment 05 P 06
Procedure for Business Plan 01 P 02
Procedure for Advanced Product & Quality Planning 02 P 01
Procedure for Emergency preparedness’ 09 P 05
Procedure for Aspect/Impact study 02 P 07
Procedure for Facility Planning 02 P 06

DESCRIPTION OP AMENDMENTS
S ISSUE NO & DT REV NO & DT P P
L G T BASIS FOR AMENDMENTS
DETAILS OF AMENDMENTS
N B/F A/F B/F A/F N N
O O O
II/ III/ A
0 00/01. -- Entire manual reviewed and System up gradation to ISO/TS16949: 2002
01.12. 01.10. NIL L
1 10.02 -- restructured. Revision reset to 00 and ISO14K requirements
00 02 L
0 00/01. 01/02. Entire manual reviewed for the
- - - - System up gradation to ISO 14001:2004
2 10.02 02.06 adequacy

Prepared Approved