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PHILIPPINE INSTITUTE OF ARCHITECTS

GREATER DAVAO SECTION

OFFICERS PIA GD FY 2024-2025

President: Ar. Claudine Ann Piel
VP External: Ar. Modesto Tolentino
VP Internal: Ar. Dawn Golimlim
Secretary: Ar. Shenna Malnegro
Treasurer: Ar. Glaiza Patalinghug
Auditor: Ar. Ma. Angela Juanitas
Board of Directors:
Ar. Carlos Seguido
Ar. Carlo Franco Santos
Ar. Karla Quijano

MINUTES OF MEETING
May 23, 2024, 6:30PM
Blooming Days, Obrero

Attendess:
1. Ar. Carlos S. Seguido
2. Ar. John Setarios, Ex Officio
3. Ar. Shenna Malnegro
4. Ar. Claudine Ann Piel
5. Ar. Glaiza Mae C. Patalinghug
6. Ar. Dawn Golimlim
7. Ar. Jonathan Lagaac

Call to Order @7:09pm

1. Prayer by Ar. John Setarios
2. Recognition of Board Members
3. Reading and approval of the agenda

-16th Induction new officers and new members

Venue: Casa Vieja
Dress code: Modern Filipiniana
Theme: Pagduyog; 16th Induction of New Officers and New Members
Date: July 26, 2024, Friday

-Criteria for Induction of new member

 3 GMM attendance (As Graduate Auxiliary & Licensed)
 Can be 2 GMM, 1 induction event (As Graduate Auxiliary & Licensed)

-GMM for last week of June 2024

 Invite new passers
 PIA talks (PIA History, Background, Past Officers, Events, etc)
  Introduce PIA to newly licensed Architects

-Invite ahead of time inductees for the event

 Thru email, messenger, facebook (paperless)

-Final Venue: Casa Vieja, Juna

Start: 6pm
Proposed Budget
Rental of property- Php 18,000.00- 60 guests
Event duration: 4hrs
Inclusions: tiffany chairs & tables, table topping, basic lights
and sound system, wireless mic & wired microphones

-Food- Php 30,000.00- 500/pax

-LED WALL
Proposed Budget: Php 15,000-20,000.00
-Look for Sponsor (Avolution)

-Tarpaulin
Proposed Budget: Php 1,500.00
-Look for Sponsor
-Photography
-Ar. AJ Manalang (free)
-Certificates
Proposed Budget: Php 10,000.00
 Ar. Neal Punsalan, (Golden Awards)
 Award for past administration
 National Guests
 Plaque of appreciation for officers
 Awardees: 9 past officers
 7-8 guests (National, matutum, etc.)
 Certs – 20pax

-Giveaways (1,350 budget)

 Bamboo pen w/ engraved PIA name
 Good for 60pax
 Souvenir program (tentative) after the event

-Accommodation (10,000 budget)

 3-4 rooms
 Get the final number of attendees before booking (1 week before)
 Proposed hotels: Blue Lotus, Hotel San Marco, Lispher Inn, Café Julieta;
(should have elevator)
 Transpo (available officers/members)

-Utilities (add-ons)
 2k Electricity fee (excess of 4 hours)
 LED wall (3k )
- Optional (Mobile Bar, etc)
 Php 4,000.00- Kapewenoz mobile bar set-up (25pax)
  Php 4,950.00- Lechon Baka for 25pax (9,900 if 50 pax)
 Php 3600- beer (60/bottle) 60 pax
-Outdoor after party (free) if we extend

-TOTAL COST: 85,850 (w/o optional)

TOTAL COST: 103,400 (w/ optional)

-Registration
 500php members -merch (drifit with collar & ballpen)
 500php guest -merch (ballpen & notepad)
 Registration link (to prepare)

-Merch Design (Tshirt/Drifit)

 Ar. Glaiza Patalinghug

-Tarp and Cert Design

 Ar. Shenna Malnegro
 Ar. Dawn Golimlim

-Registration Staff/ Ushers during induction/Secretariat

 New/Upcoming Members

-Guest Speaker
 EJ Pasia

-Host/Emcee
 Budget: 5k

-Sponsorship
Letter draft: Ar. John Setarios
 Platinum sponsor (50k) (Boysen)
Inclusions: Booth, trailer, tarp, 2-3min video presentation upon dinner
 Gold sponsor (30k)
Inclusions: Booth, trailer, tarp, 1-min video
 Silver sponsor (20k)
Inclusions: Booth, trailer, tarp
 Bronze sponsor (10k)
Inclusions: Booth, trailer

-Potential Sponsors:
1. Boysen - claudine
2. Mindasales - john
3. Homesolutions - claudine
4. World Wide Depot - claudine
5. PMGL - claudine
6. Eco Edge - glaiza
7. Citi hardware - seguido
8. Bemmick enterprise - claudine
9. Arki specs - glaiza
 10. Hafele - claudine
11. Baguio Steel - glaiza
12. San Jose Steel - dawn
13. fastwall - seguido
14. qmix - seguido
15. bostik - seguido
16. davap modern glass -
seguido
17. phelps dodge - seguido
18. BME - shenna
19. LV jhonson - seguido
20. chembond - seguido

Things to prepare:
 Space for Ar. Neal, first part of program
 History of PIA
 Picture for past presidents/ fellows
 Collage of past activities/events
 Invite members to perform (Live band/acoustic/dance etc)
-Ar. Chester, Ar. Venz

-Food Menu
Lispher Inn

set
pako fern a
set
birds nest a
set
bbq pork b
garlic set
chicken b
kare kare set c
sepo guisado

-Adjournment @9PM

Prepared by:

Ar. Shenna Malnegro

Secretary