Certification agreement

Recyclass Recycling Prosess and Blue Angel

QUO-199909-Y8Q7V4 Kiwa Nederland B.V.
Sir Winston Churchilllaan 273
Postbus 70
GÜRPİLSAN PLASTİK SANAYİ TİCARET LİMİTED ŞİRKETİ,
2280 AB RIJSWIJK
The Netherlands
Attn. Mr. Selman GÜRBÜZ
Tel. +31 88 998 44 00
BÜYÜKKAYACIKOSB MAH. 500 NOLU SK. NO : 7/1 SELÇUKLU / KONYA /
Fax +31 88 998 44 20
TÜRKIYE ZC:42160
NL.Kiwa.info@Kiwa.com

Send by e-mail to: selman@gurpilsan.com

www.kiwa.nl

Our reference QUO-199909-Y8Q7V4

Revision 0
Subject Recyclass Recycling Process Certification
Information Ayşenur GÜNEY YILDIZ
E-mail aysenur.guney@kiwa.com
Date 3 April 2024

Dear Selman GÜRBÜZ,

Referring to your request, we are pleased to send you our quotation.

The proposal is described in annex I. Here you’ll find the information with respect to the detailed
specification of the work, the costs, the lead-time and the conditions.

If you agree with this quotation, please sign and return the order form (annex I, section C) to Kiwa
Türkiye.

We trust this offer will meet your needs, and we are looking forward to your response.
In case of any questions, please feel free to contact us.

Kind regards,
Kiwa Türkiye.

Ayşenur GÜNEY YILDIZ

EHS (Environment, Health and Safety) Program Officer

Annexes
I. Quotation/Certification agreement:
A. Description of work and costs
B. General provisions
C. Order form
II. The Kiwa Regulation for Certification 2017 (Version 15-10-2017)
III. Kiwa Appeal Procedure (Version 15-10-2017)
IV. General Terms and Conditions of Kiwa for the performance of orders: 2014

Registered by
Chamber of Commerce Haaglanden 08090048
Annex I: Quotation QUO-199909-Y8Q7V4/Certification agreement

This document is a quotation which is valid until 3 months after the date of this quotation. Signing it creates a
certification agreement between Kiwa Nederland B.V., established in Rijswijk, The Netherlands and
GÜRPİLSAN PLASTİK SANAYİ TİCARET LİMİTED ŞİRKETİ,, established in İzmir, Türkiye

A. Description of work and costs

This agreement covers the activities for obtaining and maintaining the Recyclass Recycling Process
certificate and Blue Angel for recyclers of plastic waste according according the most recent version of
the assessment guideline of RecyClass, see https://www.eucertplast.eu/downloads-links

Description of work
• Preparation for the audit;
• Registration at RecyClass and Blue Angel;
• Audit on location as determined by RecyClass and Blue Angel;
Initial 6 to 8 hours per audit
Yearly 4 hours per audit
• Presenting reports to applicant and RecyClass to prepare a certificate;
• Preparation certificate(s), verification and issuing certificate including Recyclass registration;
• Coordination and administration.
Costs
The following costs apply:

One-time costs for the initial assessment (for 2024) Total

(excl. VAT)
Certification € 5.000,00
Recyclass Recycled Process
Blue Angel
Recyclass Free € 150,00
Estimated costs concerning accommodation and traveling and travelling hours **
Discount - € 0.000,00
Total sum of one-off costs (excl. 21% VAT) € 5.150,00
** Invoice will be made according to the travel expenses determined after the audit.

Yearly costs for surveillance assessment (For 2025 and later years) Total
(excl. VAT)
Certification € 5.000,00
Recyclass Recycled Process
Blue Angel
Recyclass Free € 150,00
Estimated costs concerning accommodation and traveling and travelling hours **
Discount - € 0.000,00
Total sum of one-off costs (excl. 21% VAT) € 5.150,00
** Invoice will be made according to the travel expenses determined after the audit.

Deliverables
After a successful assessment with positive results the assessment will result in the following deliverables:
• Audit report(-s) – according current version RecyClass;
• Summary – according current version RecyClass;
• Certificate (if all requirements are fulfilled).

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Remarks and conditions
• All prices are excl. 21% VAT (if applicable).
• Prices and fees are based on the price level in the year of the quotation date and the information
applicable for Kiwa at the time of writing the quotation and will be indexed annually.
• If any variations arise deviating from the content of this quotation, which will require additional effort,
Kiwa will contact you on how to proceed.
• If applicable, costs for traveling/lodging will be based on real costs and specified on our invoice.
• Additional costs for re-assessment, re-testing, extra work and/or non-conformities are not included in
this quotation. If applicable, any additional costs will be discussed with you in advance.
• All our reports and certificates will be provided in Pdf-format and in the English language.

Assumptions or preconditions (technical)

• This document is based on the 20.03.2024, e-mail interview;
• The audit will take place in accordance with the latest audit scheme (see RecyClass);
• To be able to execute the audit, the client has to prepare and communicate a dossier/file. The content
of the file is given in Annex D. For customers outside the EU the CSR part of Annex D will be
applicable as a self-declared annex attached to the audit report;
• This certification agreement is valid for unlimited time. The certification will be yearly renewed based
on the results of the annual audit;
• The agreement concerns one production location unless otherwise specified;
• Upon acceptance of this quotation and in order to start your project, we request you to supply the
latest version of the following documents (digitally and in the English language):

Planning
After receiving the order confirmation, the process as described in Annex E will be applicable.

Payment conditions
• When the total costs amount more than € 3.000,00, Kiwa will pre-invoice 40% of the costs at order
confirmation.
• The remaining costs will be charged at the end of the initial assessment.
• Surveillance costs will be invoiced annually at once or in agreed instalments.
• In the first year of certification, the annual costs are charged in proportion to the number of months
concerned.

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B. General Provisions

Article 1. General Terms and Conditions

The General Terms and Conditions of Kiwa for the performance of orders: 2014 (hereinafter: General
Terms and Conditions Kiwa) apply to this quotation/certification agreement. A copy of these terms and
conditions is attached to this quotation/certification agreement (annex IV) and is also available on our
website: Terms, conditions and Regulations.

By signing this quotation/certification agreement you declare that you have received the General Terms
and Conditions Kiwa and that you agree with the contents.

Article 2. Documents
The following documents form an integral part of this quotation/certification agreement. Insofar as these
documents conflict with each other, the following order of priority shall apply, with the above document
taking precedence over the document referred below:
a. The present quotation/certification agreement including annexes;
b. Latest version of the Kiwa Regulation for Certification (annex II);
c. Latest version of the Kiwa Appeal Procedure (annex III);
d. General Terms and Conditions of Kiwa for the performance of orders: 2014 (annex IV).

Article 3. Activities
1. The client hereby orders Kiwa to perform work, consisting of the work as stated in part A of this
quotation/certification agreement.
2. This quotation/certification agreement is based on the information obtained (calculation principles) as
elaborated in part A of this quotation/certification agreement. In the event of (substantial) deviations,
the client must report this and the quotation/certification agreement will be adjusted by means of a
new annex.
3. Kiwa acts at all times from its own responsibility and is independent of the client in this respect.

Article 4. Use of (personal) data

1. The parties agree that, in the context of the provision of services, they strictly adhere to regulations
with the regard to the protection of personal data as laid down in the General Data Protection
Regulation (GDPR).
2. Under this collaboration, Kiwa is responsible for the processing of the personal data and processes it
in accordance with the GDPR. Kiwa refers to its privacy policy: Kiwa Privacy statement.

Article 5. Duration and end of agreement

This certification agreement is entered into fora n indefinite period of time, commencing on the date of
signature by the client.

Article 6. Serious incidents

In addition to article 5.2. according to the Kiwa Regulation for Certification, the client must immediately
report serious incidents (such as a serious accident or a serious violation of the standard, legislation and
regulations) to Kiwa.

Article 7. Other
If one or more provisions of this quotation/certification agreement are found to be invalid, the remaining
provisions of this agreement will remain in effect. In that case, the parties undertake to replace the void
contractual provisions with contractual provisions that correspond as closely as possible to the intentions
of the parties.

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C. Order form QUO-199909-Y8Q7V4 3 April 2024

We kindly ask you to sign this order form as formal order and send it to aysenur.guney@kiwa.com

By signing this order form and returning it to Kiwa Türkiye you accept the quotation QUO-199909-
Y8Q7V4/certification agreement and all related terms and conditions and you are obliged to comply with
all the regulations in respect. As of that moment, these quotation will apply as certification agreement with
Kiwa Nederland B.V. for the offered services. The General Terms and Conditions Kiwa supersede any
terms and conditions on your purchase order, unless authorized otherwise in writing by Kiwa.
By signing this order form you order the following service:

Initial costs Annual costs

Recyclass Recycling Proces certifcatie and Blue € 5.150,00 € 5.150,00
Angel

For a smooth project administration and communication we kindly request you to provide/complete/correct
the below information:

Info
Your VAT number
Your PO number (if applicable)
Your invoice e-mailaddress

.
On behalf of Kiwa Türkiye On behalf of GÜRPİLSAN PLASTİK SANAYİ
TİCARET LİMİTED ŞİRKETİ
Ayşenur GÜNEY YILDIZ Name:
EHS Program Officer Function:
Date:

Important note: please mention a clear sender, the quotation number and - in case already know - the
project number on all further correspondence with the respect to this project.

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 Annex D – Scope of the certification:

The following documents should be readily available and partially be submitted before the audit (as part of
a RecyClass dossier) :
• All operating licenses and business registration certificates;
• All environmental permits and licenses related to the recycling process and site;
• Any licenses related to the transport of waste materials, including for subcontractors;
• Any ISO or EMAS certificates;
• A Weighbridge calibration certificate (if there is a weighbridge on site);
• Copies of insurance policies;
• A company organogram showing the departments and the management team; - Job descriptions of
key staff (supervisor level or above);
• Certificates of any relevant staff qualifications (technical or quality management related);
• Details of any training programs (technical or quality management related) and staff attendance
records at them; - Incoming waste plastic specifications;
• Production logs related to the recycling process and any associated management reports generated
from them; - A report detailing all waste plastic and other inputs (e.g. virgin plastics, additives, master
batch, etc) entering the recycling process over the past 12 months;
• A report detailing all outputs from the recycling process over the past 12 months, including recycled
pellet or flake, wastes and by-products;
• Sales records for the past 12 months and associated invoices;
• Records of where wastes (solid and liquid) produced by the recycling process over the past 12
months have been sent and evidence that these sites are suitably licensed;
• Quality testing records for the past 12 months (for waste plastic entering and recycling pellet or flake
exiting the site);
• Specifications for outputs from the recycling process (recycled pellet or flake, end products, etc);
• Any written procedures for out of specification or rejected incoming loads of waste plastic entering the
site.

For Food contact:

• Relevant documentation (procedures, registrations for the 12 month period of evaluation) including
EFSA Scientific Opinion.

Annex E – Certification process:

a. Upon receipt of this signed agreement, the Kiwa auditor (contact person) will send the applicant a
questionnaire and a spreadsheet that the applicant must complete;
b. The questionnaire will contain the same topics as Annex D to this Agreement.
c. Said documents will be returned (by e-mail) to Kiwa including copies of documents as indicated;
d. After receiving the questionnaire and the spreadsheet, the Kiwa auditor will agree on an audit date
together with the applicant;
e. After the audit and requirements of RecyClass have been met, Kiwa will report to RecyClass. It is
possible that for the purpose of control by a "third party" auditor the anonymized report is requested
by RecyClass.
f. If necessary, additions must be made on the basis of instructions from RecyClass (or the "third"
auditor).
g. If approved, the certification will be coordinated with Recyclass;
h. Kiwa sends the applicant the full report and a certificate;

Annual renewal audit:

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 i. In accordance with the RecyClass report, the certificate holder must report significant changes in
suppliers, the process, etc. to Kiwa. On the basis of which the current certificate must be evaluated
(which is not part of the annual payment).

j. Kiwa and the client will contact you for the renewal audit, to be carried out within 6 weeks before the
certificate expires;
k. See points e to h for the yearly renewal.

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