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Sap s4hana Sd-159
Sap s4hana Sd-159
Sap s4hana Sd-159
The importance of master data can be understood by this example that many
companies have experienced and dedicated master data management resources in
their Master Data Management team meaning, there are set of employees who are
dedicated and solely look after Master Data they are usually called the Master Data
Management (MDM) team. They carefully consider the Master Data, responsible for
entering accurate data in prescribed fields. They also closely observe, look vigilantly
and check thoroughly if there’s any repetition, duplication and redundancy of the Master
Data.
In SAP SD Output Master Data, you can define how to communicate and send specific
information to your customer, at what time, by what means and to which business
partner of your customer. For example, a customer has sent you a request for quotation
(RFQ). Upon receipt of the same, you create a quotation in the SAP SD module. Now,
you want to send it to your customer quoting the price of the material along with the
validity dates. This can be done using output documents.
Another example is that if you and your customer has reached an agreement about the
certain goods to be supplied to them over a certain period of time. In this case, you
need to create a contract in SAP SD module and you want to send the same to the
customer as well (via output documents) so that all the parties are on same page.
In continuation, you can send customer an order confirmation once you have entered
a sales order in SAP SD to the Sold-To party partner function, a delivery or dispatch
note once a delivery corresponding to the sales order is created to both Sold-To party
and Ship-To party partner functions assigned to the Sold-To party, an advanced
shipment notice as soon as the goods leave manufacturer’s premises can be sent
to customer’s Ship-To party. Next, an invoice can be sent after you have created the
billing document and a credit note once you have approved the customer’s claim to
either Bill-To party or a Payer or both these partner functions assigned to the Sold-To
party.
SAP SD output master data also allows to define when to send a particular, required
and desired information to your customer. For instance, as soon as the document in
SAP is created or at a certain time in the future during the customer’s working hours,
etc.
You can send the customer all the information from an SAP system using the following
communication means:
• Printout – take the printout and send it to a customer via mail or email by
scanning the same.
• Fax
• Telex
• External Send – this option allows you to send the desired outputs directly to
the customer electronically.
• EDI – Electronic Data Interchange: it consists of an Intermediate Document
(IDoc) interface and it is used to send messages electronically. EDI is used to
exchange business application documents with an external partner system.
EDI enables communication with non-SAP systems.
• Distribution (ALE) – ALE supports the distribution across SAP systems.
• Special Function: allows you to create your own programs that define how the
SAP system should issue output at the time of an occurrence of any special
business event.
• Events & Tasks: SAP Business Workflows.
Select the required output type and either press Enter on the keyboard or button.
Output Master Data – Initial Screen – BA00 Condition Type was Selected
After selecting the output type, the SAP system will popup a dialog box on the key
combinations using which you would like to maintain the output master record. The key
combinations are defined in the customizing and can vary from scenario to scenario and
requirement to requirement.
• Sales Organization
• Sales Document Type
• Language
The following fields will be populated automatically based on the configuration settings:
• Output device
• Whether the output should printed immediately
• Number of messages
• SAP cover page should be printed or not
• Recipient name
• Department
• Print settings
You can use these buttons: to scroll between previous (Shift+F6) and Next
(Shift+F7) output condition records in case there are several lines and output types that
were maintained in the master data output entry screen.
If you wish to delete any of the master data records in the entry screen, select the line
record, don’t forget to press save button or CTRL+S on the keyboard for the values
to take effect in your sales transactions and the system will confirm that the output
Create Sales Order – Order Entry Screen > Extras > Output > Header > Edit
Select the line to see the values maintained against the order confirmation output type
in the output master condition record earlier.
Create Sales Order – Order Entry Screen > Extras > Output > Header > Edit > View
Communication Method
The yellow status is showing that this output type has not been processed. Once
the output is processed, it will turn into green . If there were any errors during and
in the output processing, it will turn into red .
Create Sales Order – Order Entry Screen > Extras > Output > Header > Edit > Communication
Method Details
Now, press either F3 on the keyboard or to go back. Press save
button or CTRL+S on the keyboard to save the sales order and the output will be
generated as per the settings maintained in the output master data.