Group 1

ICpEP.se - NwSSU Chapter Student Yearbook Management System A.Y. 2023-2024

WEEK 1 PROGRESS

AIM: To develop problem statements for a student yearbook management system.

Problem Statement:
The current process of creating and managing the school yearbook involves manual
collection of photographs, student profiles, and content, leading to inefficiencies, delays,
and potential errors. The lack of a centralized digital platform also hinders collaboration and
accessibility for students, faculty, and staff involved in the yearbook production.

Therefore, the aim of the Yearbook Management System project is to develop a

comprehensive digital solution to streamline the creation, management, and distribution of
the student yearbook, addressing the following key challenges:

1. Manual Data Collection and Entry

Current process involves time-consuming manual collection and entry of
student profiles, photographs, and content, leading to inefficiencies and
errors.

2. Limited Collaboration and Accessibility

Lack of a centralized platform inhibits collaboration among students, faculty,
and staff involved in the yearbook production, and limits accessibility to
yearbook content.

3. Inefficient Content Organization

The absence of a structured system for organizing and categorizing content
results in difficulties in managing and retrieving yearbook materials.

Process Flow of Yearbook Management System:

 Graduated students can see their personal matter about themselves such as
achievements, awards, and story of their hardships when they are in in college.

 Furthermore concerns about their information, the designated personnel of the system
can change, delete, replace information input in the system.

 It also allow the students to hide their personal information in other client/graduated
students/alumni for their privacy.

Components:
 - Problem/Challenge
 - Solution
 - Next steps

 Problem/Challenge
1. Managing client expectations
 Solution and its implementation step
1. Client engangement and communication
 Next steps
1. Requirements Analysis and Documentation
2. Feasibility Study
3. Group/Team Alignment
4. Client validation

Roles & Responsibilities:

 Admin (Administrative User)
System Administrator:
- Manage user accounts, permissions, and access levels.
- Configure system settings and preferences.
- Monitor system performance and security.
Yearbook Coordinator:
- Manage the yearbook creation process.
- Set project timelines and deadlines.
- Coordinate with stakeholders for content gathering and review.

Content Moderator:
- Review user-generated content for quality and appropriateness.
- Enforce content guidelines and policies.
- Take action against inappropriate content or user behavior.

 Client (End-User)
Student:
- Participate in surveys or voting for superlatives.
- Review/Access and download yearbook
- Provide feedback on the yearbook design and content.

Parent/Guardian:
- Review yearbook for their children.
- Provide feedback on the yearbook content and design.

Alumni:
- Access and download yearbook.
- Provide feedback on yearbooks.

 System (Technical Infrastructure)

Database Administrator:
- Manage the database system, including backups and maintenance.
- Optimize database performance and scalability.
- Test the system for bugs, errors, and usability issues.
 Developer:
- Develop and maintain the yearbook management system software.
- Implement new features and functionalities.
- Fix bugs and address technical issues.
- Develop and execute test plans and test cases.
- Ensure the quality and reliability of the software before deployment.

 Inputs (Data and Content Providers)

Photographer:
- Capture high-quality photos for inclusion in the yearbook.
- Edit and organize photos as needed.
- Coordinate with the yearbook coordinator for event coverage.

Teacher/Staff:
- Provide guidance and support to students in creating yearbook content.
- Review and approve student submissions.

 Others
School Administrator:
- Provide oversight and support for the yearbook project.
- Allocate resources and budget for yearbook production.

End-User Support:
- Provide assistance and support to users with technical issues or
questions related to the yearbook management system.
- Address user inquiries and troubleshoot problems effectively.
 ICpEP.se - NwSSU Chapter Student Yearbook Management System A.Y. 2023-2024
WEEK 2 PROGRESS

AIM: How to find the related project or related research literature for student yearbook
management system?

Problem Statement:
In making student yearbook management system, it is important to search or to find the
related research literature/project of the project. This is what to achieve in finding good
sources of information needed:

1. Reliable Resources.
There are many resources is on the internet but it is hard to find a reliable one so it needs
to find the credibility of the information input there.

2. Chance of Improvements and Innovations.

In every research project it is expected that it has a specific limitation to what the project
can do in depends on what the researcher’s can do.

3. References.
It is more legit sources if the related research literature/project has a references or origin of
the information input in research.

4. Approved by Expert.
The research project sources is more legit if it is approved by a professionals, in that way
the source/project is being tested from those times that the research project was made.
 ICpEP.se - NwSSU Chapter Student Yearbook Management System A.Y. 2023-2024
WEEK 3 PROGRESS

AIM: Preparation of Software Configuration Management and Student Yearbook

Management System.

Preparation of Software Configuration Management

 Forms basis for End User License Agreement (EULA).
 All the compatibilities of implementing the system can be known.

Software Requirements:
Operating System(OS) : Windows 10/11
Front End :
Back End : My SQL Workbench
IDE used : Visual Studio Code
Language Used : Hypertext Markup Language(HTML)

Hardware Requirements:
Processor : 11th Gen Intel(R) Core(TM) i5-1135G7 or Higher.
Ram : 8 GB
Hard Disk Drive :