Position Analysis Questionnaire

Purpose
The purpose of this questionnaire is to obtain current information to document the requirements of this position and the
work performed.

Section A: Employee Data

EMPLOYEE’S NAME:

JOB TITLE:

POSITION TYPE (Full time, Part time):

DEPARTMENT:

DIVISION/TEAM:

REPORTS TO (Name):

SUPERVISOR’S JOB TITLE:

DATE:

Section B: Position Purpose

State in a few sentences the main purpose or function of your position. What do you believe is the major purpose of your
job?

Section C: Primary Job Responsibilities

Describe specific duties and responsibilities that are essential to the purpose of this position and critical to successful
performance, listing the most important first. For each duty and responsibility, describe the successful completion or result
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of that activity. Provide a detailed description of each duty so someone not familiar with your job can understand what
you do. Please use action words such as prepares, calculates, operates, etc. to start off each statement. Most positions can
be described within 10 or fewer major responsibility areas. Each statement should be brief and concise. Give the best
estimate of the average percentage of time each duty and responsibility takes over the course of a day. Make every effort
to have the % of time add up to 100%.

% of time Task/Duty/Function

1.

2.

3.

4.

5.

6.

7.

8.

9.

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Section D: Secondary Job Responsibilities

Describe specific duties and responsibilities that are not essential, but still important to the purpose of this position and to
successful performance. These are generally occasional duties and responsibilities.

Task/Duty/Function

1.

2.

3.

4.

5.

Section E: Knowledge, Skills, and Information Sources

This section defines the minimum levels and type of knowledge and skills needed to effectively perform the functions of
this job.

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What knowledge and skills are required to perform the job? Examples: typing, supervisory skills, project management
skills, etc.

What information sources are required for you to do your job? Examples: internet, manufacturer equipment manuals,
building codes, repair manuals, etc.

Please indicate how this knowledge may be obtained (select all applicable items below:)

A Some high school ●

B High school diploma (or GED) ●

C Vocational/Technical School ●

D Apprenticeship or training in a skilled trade ●

E Some college ●

F Associate’s (2 year) College Degree in: ●

G Bachelor’s (4 year) College Degree in: ●

H Master’s Degree (MA, MS) or Law Degree (JD) in: ●

I Other: ●

Section F: Knowledge, Skills or Abilities (KSA’s)

Indicate the types of KSAs needed to perform the position’s essential functions. Indicate the level of proficiency required
for each KSA .

KSA Basic Intermediate Advanced

Example: (Administrative Assistant) Written Communication

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Skills

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Section G: Software/Technology/Equipment
Indicate the software, technology and equipment required to perform the position’s functions. Indicate the level of
proficiency required for each one.

Yes
Do you use standard office equipment, such as a phone,
copier, fax machine and keyboard? No

Software/Technology/Equipment Basic Intermediate Advanced

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Section H: Licenses/Certifications/On-going Training
Indicate special licenses and certifications that are required or preferred for this position.:

Type Required Preferred

● ●

● ●

● ●

● ●

● ●

Section H: Supervision
Supervision is defined as hiring, coaching/counseling and conducting performance evaluations of other employees.

1. Does this position supervise one or more full‐time positions?

Yes
No

2. What is the total number of positions supervised?

3. Check the appropriate areas of responsibility:

Hiring
Training
Approve Leave
Planning/Control
Coaching/Counseling
Assigning Work
Orientation
Conduct Performance
Reviewing Salaries
Disciplining
Terminating
Evaluation

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4. List position titles supervised by this position:

5. Does this position conduct performance evaluations for the positions listed above?

Yes
No

Section I: Supervision Received

What sort of supervision does this position receive?

Direct Supervision: instructions and supervision from a superior who is present at all times, and gives step ‐by ‐step
directions.
Immediate Supervision: instructions and task assignments from a supervisor, who reviews work in progress. Works
under constant supervision.
General Supervision: performs duties received from a supervisor without their close and constant supervision.
General Direction: can plan work methods after getting instructions on procedures and recommendations.
Administrative Direction: can perform duties on their own initiative. Work operations can be re ‐planned or
reorganized on the employee's own authority. Receives little or no supervision.

Section J: Effect of Errors

What are the consequences, which could happen from an error in this position? Check all that apply.

Errors are easily and quickly detected and would result in only minor confusion or clerical corrections.
Errors are usually detected in succeeding operations and generally internal.
Errors may cause interruption and delay in work.
The effect is confined within the organization, but can extend indirectly to outside relationships.
Errors are hard to detect and may be serious, but usually confined within the organization.
Errors are hard to detect and may be serious, affecting outside relationships.
Errors could result in the death/serious injury

Section K: Scope of Responsibility

1. Internal Customer Contact: List persons or teams that are internal customers and how often and the type of
interaction (i.e., frequent contact in person and over the telephone with the marketing department).

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 2. External Customer Contact: List groups (i.e., vendors, customers, clients etc.) that are external customers and how
often the interaction occurs (i.e., frequent contact with clients, occasional contact with vendors, etc.)

3. Fiscal Responsibility: What are the fiscal responsibilities of this position?

4. Is this position responsible for collecting money?

Yes
No

If yes, please explain:

5. Is this position charged with managing a budget, employee salaries, etc?

Yes
No

If yes, please explain:

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Section L: Working Conditions
What are the general working conditions for this role?

1. Hours: What are the usual working hours for this role (i.e., call out, shift work, mandatory overtime, holidays,
weekends, etc.).

2. Location: Describe where work is performed (i.e., at a desk, at a counter, in a kitchen, etc.) and any conditions
that need special attention (i.e., high noise, exposure to dust, etc.).

3. Physical Elements: Describe the physicality of the position and an estimate of how often these actions are
performed and/or the duration of the action (i.e., sits at the computer and enters data 4 ‐ 6 hours per day).

4. Special Job Physical Demands: Does this position have physical demands like needing to stand for prolonged
periods, lift heavy things, bend, climb, etc. If so, what percentage of the time is this required? Please add details
below if so.
Yes
No

If yes, please explain:

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 5. Describe any dangers or hazards of the job?