KINGS HIGH SCHOOL BUMALA B.

FORM ONE BUSINESS STUDIES

TOPICAL RAT - THE OFFICE

NAME: ……………………………………………………………………………………………………….. ADM NO.:………………..

1. State four attributes of an effective office worker

a)………………………………………………………………………………………………………………………………………………………………

b)………………………………………………………………………………………………………………………………………………………………

c)……………………………………………………………………………………………………………………………………………………………….

d)……………………………………………………………………………………………………………………………………………………………...

2. State four advantages of open plan office layout

a)………………………………………………………………………………………………………………………………………………………………

b)………………………………………………………………………………………………………………………………………………………………

c)……………………………………………………………………………………………………………………………………………………………….

d)……………………………………………………………………………………………………………………………………………………………...

3. Outline four advantages of replacing manual systems with automated ones in carrying out office
activities

a)………………………………………………………………………………………………………………………………………………………………

b)………………………………………………………………………………………………………………………………………………………………

c)……………………………………………………………………………………………………………………………………………………………….

d)……………………………………………………………………………………………………………………………………………………………...

4. State four characteristics of a good filling system

a)………………………………………………………………………………………………………………………………………………………………

b)………………………………………………………………………………………………………………………………………………………………

c)……………………………………………………………………………………………………………………………………………………………….

d)……………………………………………………………………………………………………………………………………………………………...

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 5. Outline four duties of a company secretary

a)………………………………………………………………………………………………………………………………………………………………

b)………………………………………………………………………………………………………………………………………………………………

c)……………………………………………………………………………………………………………………………………………………………….

d)……………………………………………………………………………………………………………………………………………………………...

6. Highlight four reasons why filing is important in an office

a)………………………………………………………………………………………………………………………………………………………………

b)………………………………………………………………………………………………………………………………………………………………

c)……………………………………………………………………………………………………………………………………………………………….

d)……………………………………………………………………………………………………………………………………………………………...

7. Highlight four factors to be considered when choosing a means of reproducing documents

a)………………………………………………………………………………………………………………………………………………………………

b)………………………………………………………………………………………………………………………………………………………………

c)……………………………………………………………………………………………………………………………………………………………….

d)……………………………………………………………………………………………………………………………………………………………...

8. State four disadvantages of using office machines

a)………………………………………………………………………………………………………………………………………………………………

b)………………………………………………………………………………………………………………………………………………………………

c)……………………………………………………………………………………………………………………………………………………………….

d)……………………………………………………………………………………………………………………………………………………………...

9. State four factors to consider when deciding on the type of office layout to use

a)………………………………………………………………………………………………………………………………………………………………

b)………………………………………………………………………………………………………………………………………………………………

c)……………………………………………………………………………………………………………………………………………………………….

d)……………………………………………………………………………………………………………………………………………………………...

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 10. State four ways through which an office safeguards organisation's property

a)………………………………………………………………………………………………………………………………………………………………

b)………………………………………………………………………………………………………………………………………………………………

c)……………………………………………………………………………………………………………………………………………………………….

d)……………………………………………………………………………………………………………………………………………………………...

11. State the uses of the following office machines

Machine Use

a) Guillotine

b) Franking machine

c) Paper shredder

d) Folding machine

e) Paper punch