IT Skills Lab 2

Subject Code: KMBN-251

PRACTICAL FILE
(SESSION 2023- 2025)

Submitted to: Submitted by:

Prof. Neha Sabharwal Chandan Kumar

(Assistant Professor-IT) Semester 2nd
Section:-B

INSTITUTE OF TECHNOLOGY & SCIENCE, GHAZIABAD

GT Road, Mohan Nagar, Ghaziabad- 201007

www.its.edu.in
 INDEX

Sr. Topic Page Date Sign

No. No.
1. Performing Data
validation 3-6 24-04-2024

2. Performing Goal seek

7-10 29-04-2024

3. Performing Trace
Precedents and 11-12 09-05-2024
Dependents

4. Performing PIVOT
Table 13-21 09-05-2024

5. Performing Scenario
Manager 22-26 16-05-2024

6. Charts 27-36

A) Column Chart 28 21-05-2024

B) Bar Chart 29
C) Pie 30
D) Line 31
E) Scatter 32 06-06-2024
F) Surface 33
G) Radar 34
H) Bubble 35 13-06-2024
I) Area 36
IT SKILLS LAB-2 Chandan Kumar
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DATA VALIDATION
Data Validation on Whole number: -
Step 1:- create data on excel for data validation then go to data tab then click on the data
validation icon.

Step 2:- click on allow icon then select whole number then select between then enter
minimum and maximum values then click ok.

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Step 3:- Click on Error Alert icon then create an error message to the data and click ok.

Final: - If we enter the other data rather than minimum and maximum value of data
validation it showing the value doesn’t match data validation. Restriction defined for this
cell.

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Data Validation on List: -

Step 1:-first we select cell then click on the data tab then click on then data validation icon.

Step 2:-Click on Allow Icon then select list option and Enter the source of selected data.

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Step 3:-Click on Error Alert and create an error message for the selected data then click ok.

Step 4:-Check the data validation of list is applied on selected data or not. If another data is
entering, a warning message popup is appeared for warn on entering other data.

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Data Validation on Text Length: -

Step 1:- first we select cell then click on the data tab then click on then data validation icon.

Step 2:-Click on Allow icon then select Text Length then select between then enter
minimum and maximum value then click ok.

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Step 3:-Click on Error Alert icon and create an error message to the data and click ok.

Step 4:-Check the data validation of list is applied on selected data or not. If exceed letter of
name is entering, a error message popup is appeared for stop this activity.

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Circle Invalid Data in Data Validation: -

step 1:- first we select cell then click on the data tab then click on then data validation icon
then click on circle invalid data.

Step 2:- A Red circle will appear on the invalid data that shows data validation error.

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GOAL AND SEEK

Analysing data using Goal and Seek: -
Q1.) Aryan Ltd. operates in the generator business and sells each generator for Rs. 18000
and the quantity sold is 100. One can observe in the below table that the company is
suffering a loss of Rs. 13.8 lacs. Furthermore, the maximum price for which a generator can
be sold is identified to be Rs. 18000. Variable cost is 10% of the price. The fixed cost is Rs.
3000000. Now, one must identify the no. of generators that can be sold, which will return
the break-even value (No Profit No Loss). Thus, the Profit value (Revenue – Fixed Cost +
Variable cost) needs to be zero to attain a break-even value.
Step 1:-Create a Data Table to solve the question in excel with the help of input formula in
some specific selections to apply goal and seek.

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Step 2:-click on data tab then click what if analysis then click on the goal seek icon .

Step 3:-Select the cell where we want to change value by changing cell and fill inputs for
goal and seek and click ok.

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Step 4:-Analysing data using solver of Goal and Seek. Find the solution using Goal and Seek.

Final Solution.

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Q3.) Let's say you're enrolled in a class. You currently have a grade of 65, and you need at
least a 70 to pass the class. Luckily, you have one final assignment that might be able to raise
your average. You can use Goal Seek to find out what grade you need on the final assignment
to pass the class.
In the image below, you can see that the grades on the first four assignments are 58, 70, 72,
and 60. Even though we don't know what the fifth grade will be, we can write a formula—or
function—that calculates the final grade.
In this case, each assignment is weighted equally, so all we have to do is average all five grades
by typing =AVERAGE (B2:B6). Once we use Goal Seek, cell B6 will show us the minimum grade
we'll need to make on that assignment.

Select the cell whose value you want to change. Whenever you use Goal Seek, you'll need to
select a cell that already contains a formula or function. In our example, we'll select cell B7
because it contains the formula
=AVERAGE (B2:B6).

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Step 1:- click on data tab then click what if analysis then click on the goal seek icon .

Step 2:- Put the value that needed to complete goal seek process and set the cell to C20 , To
value for 70 and By changing cell to $C$19 and click ok.

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Step 3:- Goal Seek analysing the appropriate value for the question and find the solution.

Final Solution

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Q 4.) Let's say you're planning an event and want to invite as many people as you can
without exceeding a budget of $500. We can use Goal Seek to figure out how many people
to invite. In our example below, cell B4 contains the formula =B1+B2*B3 to calculate the
total cost of a room reservation, plus the cost per person.

Step 1:-Create a Data Table to solve the question in excel with the help of input formula in
some specific selections to apply goal and seek.

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Step 1:- click on data tab then click what if analysis then click on the goal seek icon .

Step 2:- Select the cell and where we want to change value by changing cell and fill inputs
for goal and seek and click ok.

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Step 3:- Analysing data using solver of Goal and Seek. Find the solution using Goal and Seek.

Final Solution.

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TRACE PRECEDENT AND TRACE DEPENDENT

Step 1:- create a Data in excel for trace precedent and trace dependent.

Step 2:- Click on formulas tab.

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❖ For TRACE PRECEDENTS

Step 1:-Click on the cell which contain formula and click on TRACE PRECEDENT icon in
formulas tab and Its shows a blue arrow along with a dot.

❖ For TRACE DEPENDENT

Step 1:- Click on the cell which want to see the dependency and click on TRACE DEPENDENT
icon in formulas tab and Its shows a blue arrow along with a dot.

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PIVOT TABLE
Step 1:-Create a Data in excel.

Step 2:- Select the cells we want to create a PivotTable.

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Step 3:- Click on INSERT tab and then click on PIVOT TABLE icon.

Step 4:-Under Choose the data that you want to analyse, select a table or range. Under
Choose where we want the PivotTable report to be placed, select new worksheet to place
the PivotTable in a new worksheet and click ok.

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Step 5:-A FIELD LIST dialogue box will open on new worksheet.

Step 6:- Drag the field which we would like to analyse into the Rows or Columns and where
want to apply filter in FILTER area and for sum in VALUE area.

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Final desired result is show on Pivot Table.

According to given data set complete these 6 questions with the help of PIVOT Table:

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Que 1- Use Pivot Table to find sales by Fuels Type.

step 1:- Open the Pivot table and arrange the data in Rows/Columns/values/filter according
to question.

Final output

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Que 2 – Use Pivot Table to find sales by Engine Capacity.

Step 1:- Arrange the data in fields of PIVOT Table according to question.

Final output.

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Ques 3- Use Pivot Table to find sales by car company by type.

Step 1:- Arrange the data in fields of Pivot Table according to question.

Final output.

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Que4- Use Pivot table to Count cars by Fuel type.

Step 1:- Arrange data in fields of Pivot Table according to question.

Final output.

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Que5- Draw % share chart by car company.

Step 1:- Select the data table and click on the insert tab then click Pivot Chart icon.

Step 2:- Under Choose the data that you want to analyse, select a table or range and Under
Choose where we want the PivotTable report to be placed and select new worksheet to
place the PivotTable in a new worksheet then click ok.

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Step 1:- Arrange data in fields of Pivot chart according to question.

Final output.

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Que6- Use slicer of Fuel type and to type to show sales.

Step 1:- Arrange the data in fields of Pivot table according to question.

Step 2:- After that click on pivot table Analyze Tab and click insert slicer option (Fuel types)
and get final result.

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SCENARIO MANAGER

Question:1
Create the Best-Case Scenario:

Units Sold Year 1 – 2000

Units Sold Year 2 – 2500

Units Sold Year 3 – 6000

Units Sold Year 4 – 6500

Units Sold Year 5 – 9500

Average Case:
Units Sold Year 1 – 2000

Units Sold Year 2 – 2500

Units Sold Year 3 – 4000

Units Sold Year 4 – 4500

Units Sold Year 5 – 7500

Worst Case:
Units Sold Year 1 – 2000

Units Sold Year 2 – 2500

Units Sold Year 3 – 2750

Units Sold Year 4 – 3000

Units Sold Year 5 – 3250

Run the Scenario Summary to see what happens.

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Step 1:- Create a Datasheet according to the data.

Step 2:- Click on Data tab then click What if Analysis icon then click on Scenario Manager.

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Step 3:- Create Best case in the add scenario manager.

Step 4:- Create Average case in the add scenario manager.

Step 5:- Create Worst case in the add scenario manager.

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Step 6:- After adding these cases click on summary then click on scenario summary.

Final Output.

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Question:02
Create scenario

Sales Forecast Scenarios: Assume you're managing sales forecasts for a product line.
Create three scenariosin Scenario Manager: Optimistic, Realistic, and Pessimistic. Vary
factors such asmarket demand, competition, and economic conditions to generate
different salesforecasts. Calculate the projected revenue for each scenario based on
these forecasts.
Step 1:- Create a Datasheet according to the data.

Step 2:- Click on Data tab then click on What if Analysis icon then click on Scenario
Manager option.

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Step 3:- Add realistic data in the add scenario manager.

Step 4:- Add the Pessimistic in the add scenario manager.

Step 5:- After adding the data in scenario manager dialogue box then Click on summary and
click ok.

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Final Output.

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CHART
Step 1:- To create a chart select the data and go to Insert tab then click on Recommended
charts.

Step 2:- After Clicking on recommended charts there are many option of charts are
available.

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❖ Column Chart:
Step 1:- Create a Data Table and select the data to prepare a column chart then click on
Insert tab then click on All charts in recommended charts then click on column option then
Click ok.

Step 2:- After clicking on ok Column chart is prepared.

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❖ Bar Chart
Step 1:- Create a Data Table and select the data to prepare a Bar chart then click on Insert
tab then click on All charts in recommended charts then click on Bar option then Click ok.

Step 2:- After clicking on ok Bar chart is prepared.

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❖ Pie Chart
Step 1:-Create a Data Table and select the data to prepare a pie chart then click on Insert
tab then click on All charts in recommended charts then click on Pie option then Click ok.

Step 2:- After clicking on ok Pie chart is prepared.

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❖ Line Chart
Step 1:- Create a Data Table and select the data to prepare a line chart then click on Insert
tab then click on All charts in recommended charts then click on line option then Click ok.

Step 2:- After clicking on Line chart is prepared.

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❖ Scatter Chart
Step 1:- Create a Data Table and select the data to prepare a scatter chart then click on
Insert tab then click on All charts in recommended charts then click on scatter option then
Click ok.

Step 2:- After clicking on Scatter chart is prepared.

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❖ Area Chart
Step 1:- Create a Data Table and select the data to prepare a scatter chart then click on
Insert tab then click on All charts in recommended charts then click on scatter option then
Click ok.

Step 2:- After clicking on Area chart is prepared.

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