Annex “F” – SK Inventory and Turnover Form No.

2: Final Inventory and Turnover

of SK PFRDs and Money Accountabilities.

Final Inventory and Turnover

of Sangguniang Kabataan Properties, Financial Records, Documents (PFRDs) and Money Accountabilities
Date ____________________

SK of Barangay:SAN VICENTE GORING-GORONG City/Municipality:NABUA

Telephone No. __________________ Province:CAMARINES SUR
A. Financial Records/Documents
Particular (if any) Quantity Remarks
(may indicate Series Nos. and/or Year)
1. Journal/Logbook of daily income/ expenses N/A N/A
2. Journal/Logbook of Used Checks N/A N/A
3. Bank Deposit Slips N/A N/A
4. Bank Withdrawal Slips N/A N/A
5. Purchase Slips N/A N/A
6. Vouchers/Payments/Payroll N/A N/A
7. Loan Documents N/A N/A
8. SK Official Receipts (used and unused) (no. of booklets) N/A
9. Other Financial Documents (pls. specify) N/A N/A
B. Legislative Documents
Particular Quantity Remarks
(may indicate Series No. and/or Year)
1. Session Journal/Logbook N/A N/A
(attendance and minutes)
2. Ordinance/Resolution Logbook N/A N/A
3. Others (pls. specify) N/A N/A
4. Annual/Supplemental Budget N/A N/A
5. CBYDP N/A N/A
6. ABYIP N/A N/A
C. Administrative and other Documents
Remarks
Particular (if any) Quantity (may indicate Series No. and/or Year)
1. SK Officials/employees Logbook
2. Journal/Logbook:
a. Attendance/minutes of meetings
b. KK Assembly
c. List of KK members
d. Others (pls. specify)
3. N/A N/A
4. N/A N/A
D. Properties
Quantity Remarks
Particular (if any) (please indicate condition [serviceable or not] and other details)
1. Books /other printed material (encyclopedia, etc) N/A N/A
2. Service Vehicle/s (attach Itemized List) N/A N/A
3. DRR Equipment (attach Itemized List) N/A N/A
4. Computer Set (desktop/cpu/keyboard/web cam) N/A N/A
5. Printer N/A N/A
6. Scanner N/A N/A
7. Photocopier N/A N/A
8. Office Furniture (attach itemized List) N/A N/A
9. Appliances (Please specify: i.e. Refrigerator, TV, Water N/A N/A
Dispenser, etc.)
10. Others (Please Specify/ may attach itemized list) (This may 1 ACER Laptop (serviceable)
include plants, title of land, facilities and other
infrastructures, if any)
A. MONEY ACCOUNTABILITIES
1. Cash on Hand 2. Cash in Bank 3. Checks
Denomination Quantity Amount Bank/Address Acct. No. Amount Date Drawee Bank Check No. Amount
P1,000 N/A N/A N/A N/A N/A N/A N/A N/A N/A
P500 N/A N/A N/A N/A N/A N/A N/A N/A N/A
P200 N/A N/A N/A N/A N/A N/A N/A N/A N/A
P100 N/A N/A N/A N/A N/A N/A N/A N/A N/A
P50 N/A N/A N/A N/A N/A N/A N/A N/A N/A
P20 N/A N/A N/A N/A N/A N/A N/A N/A N/A
Coins N/A N/A N/A N/A N/A N/A N/A N/A N/A
Total N/A Total N/A N/A Total N/A
4. LOAN/S (if any):
Turned-over by: Received by:
Above listed items are hereby officially RETURNED and TURNED- This is to ACKNOWLEDGE receipt of the above-listed items from the
OVER to the newly elected SK officials, thru the [incoming/re-elected] [outgoing SK Chairperson/SK Treasurer] and I hereby CERTIFY as to the
SK Chairperson. completeness and correctness of entries.

HON. JACEL L. ELCANO MS. SHAINA C. PASTOR HON. JOJO D. LUMBRE

(SIGNATURE ABOVE PRINTED NAME OF OUTGOING SK CHAIRPERSON (SIGNATURE ABOVE PRINTED NAME OF NEWLY ELECTED/RE-ELECTED
AND TREASURER) SK CHAIRPERSON)
Validated by: Witnessed by:
_________________________________________ ______________________________________ ____________________________________
________________________________________ Name of C/MATT Name of C/MATT
Name of C/MATT Name of C/MATT
 Final inventory of Sk Properties
of San Vicente Gorong-Gorong Nabua, Camarines Sur
No. Particular/Item Amount
1. Laptop (ACER) ₱18,000
Total ₱18,000

Prepared by:
Hon. Jacel L. Elcano
Chairperson SKIT

Witness:

Christian Angelo Oñate Ervin J. Belano

Local Youth Development Officer III LGOO V

Received:

Hon. JOJO D. LUMBRE

Sk Chairperson
 Annex “D” - Sample Order of SK
Republic of the Philippines Chairperson
Province of Camarines Sur
Barangay Inapatan
OFFICE OF THE SANGGUNIANG KABATAAN CHAIRPERSON

SANGGUNIANG KABATAAN ORDER NO. 2023-01

Date: November 16, 2023

AN ORDER CREATING THE SANGGUNIANG KABATAAN INVENTORY TEAM IN

CONNECTION WITH THE OCTOBER 30, 2023 SYNCHRONIZED BARANGAY AND
SANGGUNIANG KABATAAN ELECTIONS

WHEREAS, Republic Act No. 11935, also known as “An Act Postponing the
December 2022 Barangay and Sangguniang Kabataan Elections, Amending for the
Purpose Republic Act No. 9164, as Amended, Appropriating Funds Therefor, and for
Other Purposes”;

WHEREAS, Section 1 of the said Act provides that the Synchronized

Barangay and Sangguniang Kabataan Elections shall be held on the last Monday of
October 2023;

WHEREAS, the Department of the Interior and Local Government (DILG)

issued Memorandum Circular No. 2023- 16 dated November 2023, on the Conduct
of Inventory and Turnover of all Barangay and Sangguniang Kabataan (SK)
Properties, Financial Records, Documents (PFRDs) and Money Accountabilities by
all Incumbent Barangay and SK Officials;

WHEREAS, the said Circular mandates all SK Chairpersons to create,

through an Order, and convene their respective Sangguniang Kabataan Inventory
Team (SKIT), and submit a copy of the same to the concerned City/Municipal Mayor,
through the Local Youth Development Officer (LYDO), and the City Director
/C/MLGOO;

WHEREAS, the SKIT shall be created primarily for purposes of conducting

the initial and final inventory, turnover of all SK PFRDs and money accountabilities;
and ensuring an orderly and smooth transition of SK governance to the newly
elected or re-elected incoming SK officials;

NOW, THEREFORE, I, Jacel L. Elcano , the SK Chairperson of Barangay San

Vicente Gorong Gorong City/Municipality of Nabua , Province of Camarines Sur, by
virtue of the duties and functions vested in me, do hereby order the creation of the
SKIT , with the following provisions:

SECTION I. COMPOSITION:

The SKIT shall be composed of the following:

Chair: Hon. Jacel L. Elcanio , SK Chairperson

Vice Chair: Hon. Sangguniang Kabataan Member
Members: Hon. Sangguniang Kabataan Member
Hon. Sangguniang Kabataan Member
Mr/Ms. Rhea A. Pastor SK Secretary
 Mr./Ms. Shaina C. Pastor SK Treasurer
Mr./Ms.Christrian Angelo Onate LYDO representative
Mr. Jovet Ajero Youth Organization/Member of LYDC
Mr./Ms ________________________, Member, Katipunan ng Kabataan

SECTION II. ROLES AND RESPONSIBILITIES OF THE BIT:

The SKIT shall undertake the following:

1. Conduct an Inventory of Properties and Money Accountabilities:

1.1 Conduct an initial inventory of all SK Properties, Financial

Records and Documents (PFRDs);

1.2 Accomplish SK Inventory and Turnover Form No. 1: Initial

Inventory of SK PFRDs

1.3 Submit the accomplished SKIT Form 1 to the City/Municipal

Mayor, through the LYDO, copy furnished Local COA and the
concerned DILG City Director/C/MLGOO.

1.4 Conduct final inventory of SK PFRDs, to include an inventory of

money, e.g. cash on hand and in bank, used and unused checks
and loans, if any, using SK Inventory and Turnover Form No. 2:
Final Inventory and Turnover of SK PFRDs and Money
Accountabilities.

1.5 Submit the accomplished SKIT Form No. 2 to the

City/Municipal Mayor, thru the LYDO, copy furnished Local
COA and the concerned DILG City Director/C/MLGOO.

2. Conduct of Turnover Ceremony and Submission of Report:

2.1 Organize and conduct a Turnover Ceremony, to include a

briefing on the State of Barangay Governance, Financial
Performance Report and Key Challenges, among other
information and accomplishments to the new set of barangay
officials;

2.2 Notify/Inform the City/Municipal Officials, DILG

CD/C/MLGOO, local COA and barangay residents of the
conduct of the turnover ceremony;

2.3 Submit a report and the accomplished Turnover Form No. 2

and other relevant documents on the conduct of a turnover
ceremony to the Local COA, and the DILG City
Director/C/MLGOO;

3. Ensure completeness of the following:

3.1 All SK financial reports, and other financial documents, official

receipts and other COA- prescribed forms.
 3.2 Transcript, minutes of SK meetings and Katipunan ng Kabataan
(KK) Assembly.
3.3 Updated List of KK members.
3.4 SK Pass Book, Bank Statements and other Bank-related records
and documents.
3.5 All other documents involving SK transactions
3.6 Copies of the SK Annual and Supplemental Budget, ABYIP and
CBYDP.
3.7 Copies of SK Resolutions.

4. See to it that all supplies and properties of the SK, that are in actual
possession or entrusted to the concerned SK officials, are properly
accounted and listed in the prescribed SKIT Forms.

5. Submit reports on the given timelines indicated in DILG MC No.

2023-______________.

SECTION III. EFFECTIVITY:

This Order shall take effect on _____ day of ______ 2023.

HON. Jacel L. Elcano

SK Chairperson

Copy furnished:
 C/Municipal Mayor
 DILG CD/C/MLGOO