Alliance Group

Voucher Maintenance etiquette

Type of Payment
Vendor Payment - normal payments

Vendor Payment - Advances

Contractor payments

Admin/Other indirect expenses - Advances

Admin/Other indirect expenses - Normal Payments

Incentives and Commission

Salary and other Payroll related payments

General Points applicable for all types of payments

Note: This is not conclusive list, any additional supportings may be attached based on the internal policies, subject to m
 Supportings required
Payment voucher along with invoices corresponding, GRN, PO - for the purpose of 3 way matching

Payment voucher along with corresponding mail approvals (screenshot)

Total amount outstanding as advance shall be shown on the voucher either system driven or manually updated
Payment voucher along with corresponding invoices/running account bills/PO/SO

Payment voucher along with corresponding mail approvals, Service orders (optional)
Total amount outstanding as advance shall be shown on the voucher either system driven or manually updated
Payment voucher along with corresponding invoices, Service Orders
Payment voucher along with corresponding invoices, Mail Approvals (including calculations attached) Summary to
be presented on mail body
Payment voucher along with approval
(Approvals should be backed by relevant HOD approval and should have calculations attached aswell - Summary to
be presented on mail body)

- All the above approvals shall be signed and are to be as per designed Delegation of authority Matrix and
Authority level matrix.
- Voucher Prepared by, Posted by, verified by and Authorised Signatory shall be strictly complied with respective
signatories and shall be considered as important while vouching
- Narration to be updated accurately for all kinds of vouchers and shall be considered as important while vouching
Demo vouchers shall not be encouraged for any kind of Payment type
- All trail mails with respect to mail approval are need not be printed and attached against payment voucher -
only final approval is suffice
- Against reference number (vendor invoice number or PO number) to be maintained to all possible extents.

tional supportings may be attached based on the internal policies, subject to minimum of above