Example Project: Office Building Renovation

Project Title: Office Building Renovation for ABC Corp.

Brief Details:

- Client: ABC Corp.

- Location: Downtown Business District

- Duration: 6 months

- Budget: $1.2 million

Stakeholders:

- Client: ABC Corp.

- Project Manager: Adarsh from Design & Build Ltd.

- Architects and Designers: In-house team from Design & Build Ltd.

- Contractors and Subcontractors: Various specialized contractors (plumbing, electrical, HVAC,

etc.)

- End Users: ABC Corp. employees

- Local Authorities: For permits and inspections

Business Case:

ABC Corp. aims to renovate their office building to create a more modern, efficient, and
comfortable workspace. This renovation will help attract and retain top talent, improve employee
productivity, and make better use of available space. The project is justified by the need to upgrade
outdated facilities and align the office environment with the company’s branding and values.

Scope of Work:

- Demolition: Removing old partitions, flooring, and non-load-bearing walls.

- Redesign: Creating new layout plans including open workspaces, meeting rooms, and common
areas.

- Construction: Building new partitions, installing new flooring, ceilings, and lighting systems.
- Mechanical and Electrical Upgrades: Installing new HVAC systems, electrical wiring, and
plumbing.

- Interior Design: Furnishing the office with modern furniture, fixtures, and decor.

- Compliance: Ensuring all work complies with local building codes and regulations.

Use of Questionnaires and Surveys:

- Pre-Renovation Surveys: To gather input from ABC Corp. employees on their current workspace
pain points and desired improvements.

- Design Phase Questionnaires: To get feedback on proposed design plans from key stakeholders.

- Post-Renovation Surveys: To assess employee satisfaction with the new office space and identify
any issues that need to be addressed.

Inputs and Outputs:

Inputs:

- Client Requirements: Detailed brief from ABC Corp.

- Budget Constraints: $1.2 million

- Timeline: 6 months

- Regulatory Requirements: Local building codes and standards

- Design Plans: Blueprints and design documents

Outputs:

- Completed Renovated Office: Upgraded facilities as per the approved design.

- Final Report: Documentation of the renovation process, including compliance certifications.

- Employee Feedback: Post-renovation survey results.

Tools/Techniques:

- Project Management Software: To track progress, schedule tasks, and manage resources (e.g., MS
Project, Asana).

- CAD Software: For creating detailed design plans (e.g., AutoCAD).

- BIM Tools: For 3D modeling and planning (e.g., Revit).

- Quality Management: Regular inspections and quality control checks to ensure work meets
standards.

Example of Scope Creep:

During the renovation, ABC Corp. requests additional features such as a dedicated fitness center
and a rooftop garden, which were not included in the original scope of work.

Addressing Scope Creep:

1. Change Control Process: Implement a formal process to evaluate and approve changes. This
includes documenting the requested changes, assessing their impact on the project timeline,
budget, and resources, and obtaining approval from key stakeholders before proceeding.

2. Communicate Clearly: Keep all stakeholders informed about the implications of the requested
changes. Clearly communicate how these changes will affect the project's schedule and costs.

3. Prioritize Requests: Work with the client to prioritize changes. If additional features are critical,
negotiate other scope reductions or additional budget and time.

4. Update Documentation: Ensure all changes are documented and the project plan is updated
accordingly. This includes revising the scope of work, project schedule, and budget.

5. Monitor and Control: Continuously monitor the project for any further changes or impacts of the
approved changes. Ensure the project remains on track and within the new scope, budget, and
timeline.

By implementing these strategies, the project manager can manage scope creep effectively,
ensuring that the project delivers its intended outcomes without unnecessary delays or cost
overruns.