To Be Completed by Office Staff:

Received: / /
By:
Added to Calendar: /

SCHOOL EVENT REGISTRATION FORM

Event Name: ________________________ Is this a School-Wide Event?

Date (dd/mm/yy): ______/______/______ ☐ Yes ☐ No

Starting & Ending Time: Event for: ☐ All staff ☐ Students (Year___)

from _________ to _________ Event Leadership (Person in Charge)

If recurring, list multiple dates/times: Contact Person Name: ___________________

_____________________________________ Contact Person Phone: __________________
Description / Purpose: Staff Involved: _________________________
_____________________________________
_____________________________________
_____________________________________
_____________________________________
_____________________________________

Event Location
☐ Off-Campus Event – Location: _____________________________________________________
Transportation Needed: ☐ School Car ☐ Rental Bus ☐ No need (Students will go individually)
** For Rental, please attach the Company, Contact number, Vehicle Detail, & Driver ID**

☐ On-Campus Event

Specific Room Needed: Specific Room Setup:

_____________________________________ _____________________________________
**Rooms should be left in the arrangement they were found unless otherwise
communicated**

Food / Drinks
☐Yes ☐No If Yes, provided or prepared by:
____________________________________
Please Describe:
____________________________________________________________________

Audio/Visual Equipment
☐ Yes ☐ No If Yes, please describe:
___________________________________________
 Who will be operating the equipment? (If from external company, please attach the quotation):
___________________________________________________________________________
_______

Childcare (Medication)
☐ Yes ☐ No If Yes, please list children who need medical support (Please Attach Medical
Info):

___________________________________________________________________________
___________

______________________________________________________________________________
________

______________________________________________________________________________
________

Event Expenses
Cost for Event: _____________________ Payment due by: __________________________
(Please attach the Purchase Request Form)
** Please list the vendors and quotation within the Purchase Request, needs to be as specific as
possible **

Promotion / Communication
All Approved events will be listed in the School Calendar / Key Dates
☐ If the Event is a whole school event, we will send notifications to the whole community.
☐ If the Event is a specific class / staff event, we will send notification to the said parents / staff.

Please list any additional promotional request: ____________________________________

Registration required? ☐ Yes ☐ No If Yes, indicate the preferred method

below:

☐ Written Consent Form / Sign up Sheet. ☐ Google Form. ☐ Confirmation by

Email.
**the Consent Form, Google From, and Email Confirmation will be coming from PIC and Team**

Additional Information:
___________________________________________________________________________
_______

___________________________________________________________________________
_______
 ___________________________________________________________________________
_______

**PLEASE SUBMIT THIS FORM TO ADMIN AT LEAST 2 WEEKS BEFORE THE EVENT**

Requested by Acknowledged by Approved by

Originator (PIC) Principal CFO

( ) ( ) ( )

Date: Date: Date:

SCHO LEVENTREQUESTFORM W