INITIAL ISSUE DATE

USER MANUAL AND GUIDELINES

REVISION DATE
DigiBanker 2.0 – Payroll
VERSION NO. REVISION NO.
RESTRICTED
1.0

The Payroll module allows DigiBanker clients to create and manage payroll transactions. Payroll
Manager is a cost-efficient solution that allows the company to securely transmit payroll instructions for
credit to employee accounts.

Reminders:
1. Payroll Code must be defined for the company before uploading a payroll file.
2. The following file types may be accepted:
3. Only the allowed accounts and currency defined for the user may be available for payroll.
4. Maker may initiate the following transaction types:
a. Immediate
b. Post Dated
5. Once the created payroll file is submitted, the transaction flow should be based on the
authorization matrix defined for the customer.
6. Payroll files pending for bank processing status shall be included in the batch run every 10
minutes.

I. Create Payroll File

Encode the details and then generate the text file to be uploaded in DigiBanker.

Below is a screenshot of the excel template.

 Funding Account Number – account number of the company

 Posting date – date of payment (must be verified and approved ON OR BEFORE the
payment date)
 Fill in the details:
 Employee name (First name Last name)

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 INITIAL ISSUE DATE
USER MANUAL AND GUIDELINES
REVISION DATE
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 Account number
 Amount to be paid (up to two decimal places only)
 Click Create WHOUSE File and save the text file. This will be the file to be uploaded in
DigiBanker.

II. Upload Payroll

1. Using a Maker / Funder user role, go to Cash Services > Payments > Payroll > Payroll
Upload.

2. You will be directed to Upload Payroll File page.

3. Select Payroll Code from the dropdown.
4. Enter Customer Batch Number and File Description.
5. To add the payroll file, click the “Choose File” button and attach the text file generated by
the Excel template.

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 INITIAL ISSUE DATE
USER MANUAL AND GUIDELINES
REVISION DATE
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6. Once all details are filled, click Upload.

7. File Description and File Name will be shown. To proceed, click Submit.
8. System will accept and validate the payroll file. To view the status, click the Go to View
Payroll Upload link in the Acknowledgement Page.

III. View Payroll Upload

1. Using a Maker / Funder user role, click the Go to View Payroll Upload link in the
Acknowledgement Page or go to Cash Services > Payments > Payroll > View Payroll Upload.
2. To search for a specific file, enter Customer Batch No., File Name, or Upload Date Range
from the search criteria. Results are displayed from the latest to the oldest.
3. Check the status of the file under the Validation Status column.
a. Accepted – the file is correct and the transaction is now pending for approval.
b. Failed – the file contains an invalid data (e.g., incorrect account number, currency,
total amount, etc.) and will not be pending for approval; the system will reject the
file and include the reason. To view the reason, click the “” icon.

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 INITIAL ISSUE DATE
USER MANUAL AND GUIDELINES
REVISION DATE
DigiBanker 2.0 – Payroll
VERSION NO. REVISION NO.
RESTRICTED
1.0

IV. Approve Payroll

1. Using a Verifier / Authorizer / Releaser / Funder user role, click the My Pending link on the
upper right side of the dashboard.

2. You will be redirected to List of Pending Transactions page.

3. Select the transaction to be approved.

4. Click Submit.
5. If your company’s workflow has been satisfied, transaction status will be Pending for Bank
Processing; else, the transaction will be pending for approval of the next authorizer.

Alternatively, you may also select the reference number of the transaction from your
dashboard.

1. Select the transaction to be approved on the Recent Pending Transactions.

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 INITIAL ISSUE DATE
USER MANUAL AND GUIDELINES
REVISION DATE
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1.0

2. You will be redirected to View/Approve Upload Transaction page.

3. Click Submit.
4. If your company’s workflow has been satisfied, transaction status will be Pending for Bank
Processing; else, the transaction will be pending for approval of the next authorizer.

V. View Details of Payroll Upload

To view details/status of payroll, go to Cash Services > Payments > Payroll > View
Details/Status of Payroll.

Status of payroll files are:

o Posted – transaction was successful and payroll accounts have been credited
o Pending for Verification / Authorization / Releasing – depending on the authorization
matrix workflow, file is pending for approval
o Sent to the Bank – company’s workflow has been satisfied and file is pending for Bank
processing
o Expired – file was not approved on or before the Posting Date entered during file
creation

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 INITIAL ISSUE DATE
USER MANUAL AND GUIDELINES
REVISION DATE
DigiBanker 2.0 – Payroll
VERSION NO. REVISION NO.
RESTRICTED
1.0

VI. Email and SMS Notification

1. An email notification shall be sent to the users based on the authorization matrix workflow.
2. Once the transaction is pending for bank processing, the Maker will receive a Processed
Notification.
3. Once the transaction is processed by the Bank and posted to the corresponding account, the
Maker will receive a Transaction Notification informing them that the transaction has been
processed and they may view the transaction by logging in to their DigiBanker account.

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