HOW TO WRITE A PROJECT PROPOSAL

• Step 1: Define the problem

• Step 2: Present your solution
• Step 3: Define your deliverables and success criteria
• Step 4: State your plan or approach
• Step 5: Outline your project schedule and budget
• Step 6: Tie it all together
• Step 7: Edit/proofread your proposal
Guidelines in writing a PROJECT PROPOSAL:

1. COVER SHEET
• name of the organization
• project title (which should be short and descriptive)
Guidelines in writing a PROJECT PROPOSAL:

2. EXECUTIVE SUMMARY
• short and precise of your project, it’s the project’s elevator pitch
• include a brief outline of your project description
• indicate the importance and possible contribution of your
project to the community/organization
Guidelines in writing a PROJECT PROPOSAL:
3. PROJECT DESCRIPTION
• Background:
▪ This section of the proposal requires a few succinct sentences that
clarify the problem your proposal is tackling.
▪ Here, it is critical to explain the current state of the problem and why
your audience should care about solving it. Make sure to include
references and statistics in this section.
• Objectives/Overall Purpose:
▪ Use this section of the proposal to explicitly list the goals that the
project is trying to achieve.
Guidelines in writing a PROJECT PROPOSAL:
4. PROJECT WORK PLAN / METHODOLOGY
• This is where you detail the plan for how your objectives will be
achieved.
• Indicate the following:
• what is your plan, approach, or strategies that will be used in
achieving your objectives
• project schedule
• project deliverables (or expected outcome)
Guidelines in writing a PROJECT PROPOSAL:

5. PROPOSED BUDGET
• Your proposal should include a budget outline
• Break your budget down into categories, such as supplies, tools,
salary, etc. Include all overhead and indirect costs.
Guidelines in writing a PROJECT PROPOSAL:

6. CONCLUSION
• End your proposal with a conclusion that briefly summarizes
the problem, solution, and benefits. Emphasize the significant
parts, and make your proposal stand out by restating ideas or
facts you want your audience to remember.
 Create a Project Proposal!
Identify the problem that your project will be solving
• State your strategies and approach
• Identify budget, timeline, and outcome expectations
Font Style: Arial ; Font Size: Header - 14; Body - 12
Short Bond Paper
PROJECT PROPOSAL OUTLINE:
1. Cover Sheet (Project Title, Organization Name)
2. Executive Summary (5-10 sentences long)
3. Project Description
I. Background
II. Objectives (at least 3 objectives, bulleted)
4. Project Work Plan
I. Approach and Strategies
II. Project Schedule
III. Expected Results
5. Proposed Budget (table/chart)
6. Conclusion (5-10 sentences long)