Appendix 1 Finance Transformation - YH 25-009

1 Each Requirement has a unique ID

2 Each Requirement has an Assigned Priority - Must Have and Should Have
3 Must Have - this is a minimum requirement
4 Should Have - this is not mandatory, but highly desired.
5 Please enter a Y or N in column F against each Requirement to indicate whether
the solution/s offer this functionality.
6 Please enter narrative in column G against each Requirement to explain how the
solution/s meets the Requirement or to respond to open questions
Finance Transformation - YH 25-009
Supplier Name (Supplier to complete)

Requirement Topic Area Solution

FT_001 Minimum Scope
FT_002 Minimum Scope
FT_003 Minimum Scope
FT_004 Minimum Scope
FT_005 Optional Scope
FT_006 Optional Scope
FT_007 Optional Scope
FT_008 Business Outcome Finance
FT_009 Business Outcome Finance
FT_010 Business Outcome Finance
FT_011 Business Outcome Finance
FT_012 Business Outcome Finance
FT_013 Business Outcome Finance
FT_014 Business Outcome Finance
FT_015 Business Outcome Finance
FT_016 Business Outcome Finance
FT_017 Business Outcome Finance
FT_018 Business Outcome Finance
FT_019 Business Outcome Finance
FT_020 Business Outcome Finance
FT_021 Business Outcome Finance
FT_022 Business Outcome Finance
FT_023 Business Outcome Finance
FT_024 Business Outcome Finance
FT_025 Business Outcome Finance
FT_026 Business Outcome Finance
FT_027 Business Outcome Finance
FT_028 Business Outcome Finance
FT_029 Business Outcome Finance
FT_030 Business Outcome Finance
FT_031 Business Outcome P2P
FT_032 Business Outcome P2P
FT_033 Business Outcome P2P
FT_034 Business Outcome P2P

FT_035 Business Outcome P2P

FT_036 Business Outcome P2P
FT_037 Business Outcome P2P
FT_038 Business Outcome P2P
FT_039 Business Outcome P2P
FT_040 Business Outcome Interface
FT_041 Business Outcome Interface
FT_042 Business Outcome Interface
FT_043 Business Outcome Interface
FT_044 Business Outcome Interface
FT_045 Business Outcome Interface
FT_046 Business Outcome Interface
FT_047 Business Outcome Data Migration
FT_048 Business Outcome Technical
FT_049 Business Outcome Technical
FT_050 Business Outcome Technical
FT_051 Business Outcome Technical
FT_052 Business Outcome Technical
FT_053 Business Outcome Technical
FT_054 Business Outcome Technical

FT_055 Business Outcome Technical

FT_056 Business Outcome Technical

FT_057 Business Outcome Technical

FT_058 Business Outcome Technical
Name:

Requirement Statement
Full function finance solution
Full function purchase to pay solution
Multi company functionality with inter-company capability
Procurement / Tendering Portal
Treasury Management solution
Front end functionality for P2P - full Source to Pay solution
Budget planning and management
Flexibly configured chart of accounts
General Ledger
Sales Ledger and debt management
Purchase Ledger
Balance Sheet
Accounts Receivable
Accounts Payable
Account payables audit/forensics
Cash management
Bank account reconciliation
VAT management
CIS management
Fixed assets register
Component accounting
Property sales receipts
Project accounting
Standard reporting suite - statutory and management reports
Connectivity to the underlying data by API or similar method into a Data Lake
Audit and controls
Approval workflows
Two way invoice matching
Cashflow forecasting
Budget forecasting
Set up, amendment and management of supplier and contractor information
Raising, amending and tracking of purchase orders
Commitment accounting
Invoice processing including automatic matching to purchase orders
Management of non-purchase order driven expenditure, e.g. utility bills, ad hoc cash purchases, credit or debit
card purchases
Invoice capture, storage and archiving
Standard reports
Flexible reporting functionality
Audit and controls
Proven interface with Salesforce
Proven interface with Orchard
Proven interface with Document Management (Sharepoint)
Proven interface with payment gateways e.g. Allpay
Proven interface with banking portals
Proven interface with HMRC
Proven interface with Procurement Portal - interface with FTS and other requirement notices
Migration of agreed legacy systems data based on business rules
Demonstrate alignment to an industry standard, preferably certified to NIST or ISO27001
Demonstrate cyber security incident management processes
Provide information on risk management practices
Demonstrate adherence to Secure Systems Development Lifecycle practices
Provide information on data encryption, both at rest and in transit
Support robust authorisation controls such as MFA
Integrate with Microsoft Azure and 365 for features such as Single Sign On (SSO)
Provide information on the physical security of data centres or facilities if the finance system is a hosted solution,
eg access controls, surveillance and environmental controls
Provide details about how often penetration tests and vulnerability assessments are conducted and how
vulnerabilities are addressed
Yorkshire Housing are aligned to the NIST Framework and any provider will need to ensure they comply with our
policies
API integration capability
 Supplier
Response
Priority (Y/N) Supplier Supporting Comment
Must
Must
Must
Must
Should
Should
Should
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must

Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must
Must

Must

Must

Must
Must