INVITATIONS AND REPLIES

PRESENTED BY,

VINITHA V V
PGT ENGLISH
JNV , UDUPI
 INTRODUCTION
Man is social by nature..
We hold many social functions such as
celebrations of birthday, engagement, wedding,
marriage, appointments, promotion etc.
Invitations form an important part of social
dealings. An invitation is a request to an
individual to come or go somewhere, or to do
something.The reply to an invitation can be
accepting or declining. The quality of a good reply
is that it must always be pleasant. Even while
declining the invitation or expressing inability to
attend one must be polite and courteous.
 TYPES OF INVITATIONS
Invitations can be :
❖ Formal
Formal invitations are formal, polite, pleasant and
courteous .
They are of two types:
▪ Printed invitation cards
Invite guests to be present on a particular occasion.
Do not include name of addressee.
▪ Formal type(handwritten) letters
Addressed to a VIP invited to preside over a social, cultural and
educational function.
The name of the addressee appears prominently.
❖ Informal
Takes the shape and form of personal letters.
Use to invite friends and relatives with whom we
have intimate, personal and friendly relations.
Tone and treatment is relaxed, informal and
friendly.
 Formal Invitations can be written in two
forms:

(A) Printed card form

(B) Letter form
FORMAT OF FORMAL INVITATIONS IN
PRINTED OR CARD FORM
⚫ Name of the host
⚫ Standard expression (Eg: request the
pleasure of your company , solicit your
gracious presence )
⚫ Purpose of the invitation
⚫ Day, date and time of the event
⚫ Name of the place ,location with
complete address
⚫ RSVP (Respond if it pleases you)- Include an
RSVP - this elegant abbreviation comes from
the French phrase "Répondez, s'il vous plait";
which in English means "Please respond". An
RSVP is essential at parties where you need to
know exactly who will come, so you can
organize things accordingly on the basis of their
convenience.
⚫ Telephone or mobile number or address of the
host.
EXAMPLES
QUESTION NO : 1
M/s Shyam Lal & Sons are opening a new
general store ‘Galaxy Novelties’ in Geetanjali
Enclave, Dwarika, Delhi. The inauguration
ceremony is fixed for Sunday, the 19th of
October 20XX at 11 a.m. Prepare a draft of
formal invitation letter for the purpose.
ANSWER
QUESTION NO : 2
Draft an invitation on behalf of Mr & Mrs Raj
Karan of 38, Kamal Kunj,Varanasi, which they
may use to invite their friends and relatives on
the 5th birth anniversary of their son Nikhil at
their residence on 28 December 20XX.
ANSWER
FORMAT OF FORMAL INVITATIONS IN
LETTER FORM
⚫ Sender’s address
⚫ Date
⚫ Receiver’s address
⚫ Content
⚫ Complimentary close
⚫ Sender’s name
EXAMPLES
QUESTION NO : 1
You are the Director of Apex Orientations, a
leading name in postal coaching for competitive
examinations including IIT-JEE and CBSE-PMT.
Write invitations to the principals of some
prestigious schools inviting the names of two
brilliant students from each institution to attend
their counselling session free of cost.
APEX ORIENTATION
38-A, Old Rohtak Road,
Karol Bagh,
ANSWER
New Delhi-110005

25th March, 20XX

The Principal
ABC School
Delhi

Sub: Free Counselling Session

Sir/Madam,

Apex Orientation is a leading name in postal coaching for competitive

examinations. We regard your school as one of the prestigious institutions
of Delhi. We shall deem it a personal favour if you recommend any two of
your brilliant students to attend our Career Counselling Session for IIT-JEE
and CBSE-PMT to be held on 10th April, 20XX.The participation will be
free of cost.
Kindly send your recommendations by the 7th April.

Yours faithfully,
Ritu Nanda
Director
QUESTION NO :2
You are Sachin Bansal, the Head Boy of
Springdales Public School, Gurgaon.Your school
is holding an inter-school T-20 cricket
championship from 2 Oct. to 8 Oct., 20XX.
Write a formal invitation to Sh. B.S. Bedi, the
legendary cricketer, to inaugurate the
championship on 2 Oct. 20XX at 10 a.m. at
your school grounds.
ANSWER
Springdales Public School
Gurgaon

25 Sept. 20XX

Sh. B.S. Bedi

2/27 Jorbagh
New Delhi
Sub: Inauguration of Cricket Championship
Sir,
Our school is holding an inter-school T-20 cricket championship from 2 Oct. to 8
Oct.20XX. All the schools of the area are likely to participate.Your presence in our
midst will act as a catalyst and inspire us.You are requested to inaugurate the
championship on 2 Oct. 20XX at 10 a.m. in our school grounds.
Kindly confirm your availability by 30 Sept.

Yours faithfully,

Sachin Bansal
Head Boy
INFORMAL INVITATIONS
Follow the pattern of ordinary personal letters.
Written to relatives, friends and acquaintances.
These letters are first/second person presentations.
CHARACTERISTICS
⚫ Personal feelings and emotions find an expression.
⚫ The writer’s address is given in the usual place.
⚫ The salutation is usually “Dear” plus “Name”.
⚫ The date of writing is given.
⚫ The style and tone are relaxed and informal.
⚫ Different tenses are used as the sense demands.
⚫ The complimentary close is: ‘Yours sincerely’.
EXAMPLES
QUESTION NO :1
Rohit has got success in CBSE-PMT. He wants
to celebrate his admission to Shivaji Medical
College, Nagpur by throwing a party to his
friends. Write an informal invitation giving
details of venue, time and date. Do not exceed
50 words.
ANSWER
33/427 Priya Vihar
New Delhi

15 July 20XX

Dear Varan,

You will be glad to learn that I have secured 80th rank in the CBSE-
PMT competition. I have got admission in a prestigious institution –
Shivaji College, Nagpur. I want to share a few happy moments of my
life in the company of my friends at a dinner in the Hotel Kanishka at
9.00 p.m. on 23 July, 20XX.

Please join the celebrations and merry-making.

Yours sincerely,

Rohit
QUESTION NO :2
You are Leena Sen. The wedding of your elder
sister Reena Sen is going to be held on 15th
May, 20XX at Hotel Lake View, Udaipur. Write
out an informal invitation to your friend Vinnie
requesting her to attend the function.
ANSWER
4357,Vasant Kunj
Raj Nagar

1 May, 20XX

Dear Vinnie ,

You will be pleased to know that the wedding of my elder sister Reena
Sen is going to be held on the 15th May, 20XX at Hotel Lake View,
Udaipur.The whole family will move there in the morning. I invite you
to join us at lunch in the hotel on the 15th.The wedding ceremony will
take place at 8 in the evening.
I do hope you will join us on the auspicious occasion.

Yours sincerely ,

Leena
QUESTION NO :3
You are Ankit Verma.Your friend from
Malaysia is staying in the hostel. Invite him
to join Diwali celebrations with you at
your residence.
ANSWER
315/2 Raja Gardens
New Delhi

25 October, 20XX

Dear Surunayak

You know that Diwali, the festival of lights, is approaching. It gives me

great pleasure to invite you to Diwali celebrations at my residence. We
shall have great fun.
Do join us for the ‘Puja’ and Diwali celebrations.

Yours sincerely

Ankit Verma
 TYPES OF REPLIES
❖ Formal replies
Usually very short, brief and to the point.
No room for unnecessary details or superfluous matter .
CHARACTERISTS
⚫ Acknowledge the invitation.
⚫ Express thanks in third person.
⚫ Mention acceptance/regret.
⚫ Specify the reason for refusal.
⚫ Brief and specific.
⚫ Formal in tone and treatment.
Do not exceed the word limit (usually 50 words).
 Formal replies can be written in two forms:

(A) Letter form

(B) Card form
EXAMPLES
QUESTION NO :1
You are Akshya / Aakriti.You have been invited
to participate in a seminar on ‘Fundamental
Rights of Children’, organised by the Lions Club
of your district. Respond to the invitation by
writing a letter to the Secretary of the club.
ANSWER
25, Aram Bagh Road
Meerut

5 May, 20XX

The Secretary
Lions Club, Meerut

Sub: Acceptance of Invitation

Sir,
Thanks for your invitation for a seminar on ‘Fundamental Rights of
Children’, and your concern for the under-privileged children. I would like to
utilise this opportunity to share my experiences with other like-minded
enthusiasts and experts.
1 hereby confirm my participation in the seminar.

Yours sincerely

Akshya / Aakriti
QUESTION NO :2
Draft a formal reply accepting an invitation to
be present on the occasion of the wedding of
Ankush S/o Mr & Mrs Shankar of 24, Green
Park Road, Kanpur.You are Vikram Gaur of Raja
Ki Mandi, Agra.
ANSWER
Mr and Mrs Vikram Gaur thank Mr And Mrs
Shankar for inviting them on the occasion of the
wedding of their son Ankush at 24, Green Park
Road, Kanpur on 15 May, 20XX and assure them
that they will be present on the occasion to wish
the newly weds a very happy married life. Mr and
Mrs Gaur will reach Kanpur by the Agra Mail which
leaves Agra at 8.00 a.m.

Vikram Gaur
❖ Informal replies
⚫ Acknowledge the invitation in first person.
⚫ Use second person for the sender of invitation.
⚫ Mention acceptance/regret.
⚫ Specify the reason in case of refusal.
⚫ Use warm and simple language.
Do not exceed the word limit (usually 50 words).
EXAMPLES
QUESTION NO :1
You are Aakash / Varsha. You have been invited to
attend the wedding of your friend’s sister during
summer vacation. Respond to the invitation, regretting
your inability to attend it.
ANSWER
205,Vasant Kunj
New Delhi

4 March, 20XX

Dear Neha,

Thank you for your cordial invitation on the occasion of your

sister’s wedding. I, however, regret my inability to be with you
on this happy occasion as we shall be leaving for Shimla for
summer holidays on 1 May, 20XX. Please excuse my absence.
Do convey my regards and best wishes to the couple.

Yours sincerely

Varsha/Aakash
QUESTION NO :2
You are Manoj /Mini.You have been invited to
attend a birthday party of your closest friend.
Respond to this invitation.
ANSWER
217 MIG Flats
Surya Vihar, New Delhi

15 March, 20XX

Dear Shuchi,

I have received your invitation for your birthday party on

25 March, 20XX at 5 p.m. at Hotel Janpath. I am extremely
happy to know that all our old friends are likely to be there.
I would like to confirm my participation.
Looking forward to the momentous occasion.

With love

Manoj/Mini