REPORT WRITING

FOR CLASS XII

BY
T.P. PRAVEEN KUMAR
P.G.T ENGLISH
J.N.V HAVERI

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 INCLUDED IN C.B.S.E CURRICULUM

COMPOSITIONS BASED ON VISUAL AND/OR VERBAL INPUT MAY BE DESCRIPTIVE OR

ARGUMENTATIVE IN NATURE: A REPORT-(LONG ANSWER QUESTIONS CONTAINING INTERNAL
CHOICE, TO BE ANSWERED IN 150-200 WORDS).
MAXIMUM MARKS: 10

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 TYPES OF
REPORTS

To be Presented in
Always use past tense to write

(Morning Assembly,
REPORT FOR
Annual Day, Meetings, NEWSPAPER
Conferences etc.)
reports

Publication
Reports
(School Magazine,
Wall Magazine,
News Letters etc.)
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 WHAT IS A REPORT?
A REPORT IS A BRIEF ACCOUNT OF AN EVENT THAT HAS ALREADY
TAKEN PLACE. THE REPORT HELPS IN RECORDING THE EVENTS OF
IMPORTANCE THAT OCCUR IN OUR DAY-TO-DAY LIFE. IT ATTEMPTS TO

PRESENT THE FIRSTHAND INFORMATION OF AN INCIDENT OR

EVENT. A REPORT OF AN EVENT PRESENTS A RECORD OF EVENTS IN THE
ORDER THAT THEY TOOK PLACE. A REPORT OF AN EVENT INCLUDES ONE’S
IDEAS, OPINIONS AND IMPRESSIONS ABOUT THE EVENT WHICH WILL HELP THE READER
UNDERSTAND, RELIVE IT .

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 DESIGN OF
REPORT

LANGUAGE
FORMAT BODY AND
EXPRESSION

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 CBSE MARKING SCHEME FOR REPORT WRITING
Format :1 mark • Headline and Reporter's Name

Content: 4 marks
• Grammatical accuracy,
• appropriate words
Expression :5
• spellings [2½]
marks
• Coherence and relevance of ideas
• style [2½]
Word Limit:
150- 200 words

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FORMAT

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 EXAMPLE 1
QUESTION:
YOU ARE THE STAFF REPORTER OF ‘THE TIMES OF INDIA’. YOU HAVE BEEN SENT TO COVER A
TRAIN ACCIDENT AT MUZAFFARNAGAR , UTTAR PRADESH. GIVING RELEVANT DETAILS DRAFT A
REPORT OF THE ACCIDENT IN 150-200 WORDS.
STEPS TO APPROACH THE QUESTION
❑ READ AND UNDERSTAND THE QUESTION CAREFULLY
❑ COLLECT THE INFORMATION GIVEN IN THE QUESTION
❑ FORM A MENTAL PICTURE OF THE INCIDENT
❑ DRAFT A ROUGH IDEA:

WHAT , WHEN, WHERE AND THEN THE

HOW OF THE MATTER.
❑ SUMMARIZING AND INFERENCE OF THE INCIDENT

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 HEADING AND BYLINE
15 KILLED, 60 INJURED IN PURI EXPRESS MISHAP
BY
STAFF REPORTER

❑ HEADING SHOULD BE PRECISE AND SELF EXPLANATORY.

❑ IT SHOULD NOT BE TOO LENGTHY BUT SHOULD GIVE THE READER A GIST
OF THE REPORT.
❑ SHOULD BE CATCHY, INFORMATIVE AND ATTRACTIVE.
❑ RIGHT BELOW THE HEADLINE THE REPORTER’S PARTICULARS / AGENCY/
NEWSPAPER (STAFF REPORTER/SPECIAL CORRESPONDENT/NEWS
AGENCIES: PTI, UNI, REUTERS) IS WRITTEN.

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 BODY OF THE REPORT

BODY OF
REPORT

INTRODUCTION EXPLANATION CONCLUSION

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 INTRODUCTION
Lucknow, 23rd June 2020: In what appears to be another case of patchy safety record of

Indian Railways, at least 15 people were killed and over 60

injured on Sunday when thirteen coaches of the Haridwar
bound Puri Express Train derailed Khatauli at at

around 3:20p.m in Uttar Pradesh’s Muzaffarnagar. The

train was en route from Puri to Haridwar.

WHAT,WHO

INTRODUCTION OF THE REPORT SHOULD ANSWER

THESE QUESTIONS WHEN

WHERE
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 1ST PARA( INTRODUCTORY PARA)
TIPS TO INTRODUCTION
❑ BEGIN THE PARA WITH THE PLACE OF ORIGIN OF NEWS AND DATE OF
COVERAGE(NEWS) .
❑ 1ST PARA PROVIDES THE GIST OF THE ENTIRE NEWS STORY (NEWS IN BRIEF)
❑ “VERY IMPORTANT” : PLACE & DATE ARE PARTS OF THE FIRST PARA.
❑ INTRODUCTION SHOULD NOT BE LENGTHY BUT SHOULD CREATE INTEREST IN
THE READER TO KNOW MORE.

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 CONTENT EXPLANATION
The District Magistrate of Muzaffarnagar oversaw the rescue and relief efforts which were
carried out by two battalions of NDRF, fourteen fire and rescue units of Muzaffarnagar and
adjoining districts as well as the locals. The rescuers had a hard time getting to the injured
as seven bogies of the ill-fated train had piled on each other and the whole wreck was a
tangled mass of metal.
The immediate response team of the railways at new Delhi was also alerted and a rescue
train with doctors and medical staff was dispatched to the spot. The injured were admitted
at Muzaffarnagar Medical College.
According to some eyewitness accounts, the train was travelling at high speed and the
loco pilot seemed unaware of the repair work in progress on the track. It was alleged that
the accident occurred owing to the carelessness and lack of proper communication
between the authorities and the track maintenance department.

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 ND RD TH
2 ,3 AND 4 PARA
CONTENT ELABORATION
TIPS TO CONTENT ELABORATION
❑ THE ELABORATION OF THE CONTENT COMES AFTER INTRODUCTION AND SHOULD NOT BE
MIXED WITH INTRODUCTION.
❑ DO NOT REPEAT THE DETAILS GIVEN IN THE INTRODUCTION AGAIN WHILE ELABORATING AS IT
WOULD NOT ONLY BE BORING BUT ALSO EAT UPON YOUR WORD LIMIT.
❑ ALWAYS HAVE A ROUGH IDEA ABOUT THE SITUATION WHEN ELABORATING VIZ. MENTAL
PICTURE OF ACCIDENT SCENE, POSSIBLE CAUSES, PEOPLE LIKELY TO COME , COMMENT, LIKELY
PROGRAMMES, LIKELY ORDER OF EVENT, FUNCTION ETC.
❑ ALWAYS BE WATCHFUL OF WORD LIMIT AS THERE IS EVERY LIKELIHOOD OF BEING CARRIED
AWAY.

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 CONCLUSION
Expressing shock and grief the Union Railways Minister has ordered an inquiry into the
incident to see that such incidents do not happen in future and also announced and ex-gratia
payment of 5 lacks to the kin of the dead and 2 lacks to the seriously injured.

TIPS TO CONCLUSION
❑ CONCLUSION SHOULD BE BRIEF AND SHOULD CARRY THE REPORT TO ITS
CLOSURE.
❑ IT MAY EXPRESS THE FOLLOWING>1. REACTIONS ,PROMISES BY AUTHORITIES
AND STATEMENTS BY PEOPLE,SUGGESTIONS.
2.OVERVIEW OF THE REPORTER ABOUT AN
EVENT,PROGRAMME OR FUNCTION.
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 DIFFERENCE BETWEEN…

W LIN E
QU ITH G
DE HIL

ES A
W

N
A

TIO
A Report ‘Of’ A Report ‘On’

Factual Account, Opinions ,

PURELY FACTUAL
Recommendations ,
ACCOUNT OF AN INCIDENT
Comments & Remarks [Of
OR EVENT
the Reporter + Public]

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 SCHOOL LEVEL REPORTS : SCHOOL MAGAZINE,SCHOOL ASSEMBLY

Name of the Organization

Caption/Heading Date:

A Report Place:

By
[Mr.ABC/Ms XYZ………]

1st Para (Entire Event in a Nutshell)

2nd Para
3rd Para } [Event in Detail]
4th Para

5th Para Conclusion

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 EXAMPLE 2

QUESTION:
YOU ARE POORVA/PARTHA, CULTURAL SECRETARY OF YOUR SCHOOL, D.B. SENIOR SECONDARY
SCHOOL, AMBUR. A WEEK-LONG MUSIC AND DANCE FESTIVAL WAS ORGANISED BY YOUR
SCHOOL. WRITE A REPORT IN 150-200 WORDS FOR YOUR SCHOOL MAGAZINE. INVENT THE
DETAILS.

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 D.B. SENIOR SECONDARY SCHOOL, AMBUR
#MUSIC AND DANCE FEST#
A REPORT
BY
MS.POORVA,
CULTURAL SECRETARY
DATE: 23RD AUGUST 2020
PLACE: AMBUR

Our school organised “Melody Shades” a week-long music and dance festival, from the
18th of August to the 26th of August 2020 at the Saraswati Kala Mantapa of our school.
Nine senior secondary schools of Ambur participated in the music and dance
extravaganza. The inaugural function held on 18th August was presided over by Sh.
Muttukrishnan, honourable minister of state for culture and youth affairs.

CONT….

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It was a great celebration of music and dance which saw a wide variety of Indian, classical
and folk as well as western music and dance forms. during this week-long festival, many
competitions, workshops, symposiums and open forums featuring leading artists were
conducted.

The audience including students, teacher, educators as well as invited dignitaries

witnessed live concerts from leading musicians and stage shows by reputed dancers in
Bharatanatyam, Kuchipudi and folk artists.

On the concluding day of this festival, a two-hour-long programme displaying a unique

fusion of classical and western dance and music was put up. Speaking on the occasion
the chief guest of the function and Dist. Collector Sh. Vimal kumar said that programmes
like this remind us of our rich tradition and the need to protect and nurture it. The fest was
a treat and delight for all music and dance lovers and was the highlight of our effort.
Seeing the huge success of this fest our Principal assured us that attempts would be made
to organise the event on a regular basis.
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 REMEMBER

1. Name of Organization Appears at Top Centre of the Page.

2. Caption & Heading –3 to 4 Words Maximum.
Self Explanatory i.e. An All Inclusive Title Which declares itself
what the whole report is about :

E.g. Inter-School dance competition2020

3. Date : Appears Parallel Right to the Caption/Heading

CONT….
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4. Following the title or heading right below it we write “A Report”
5. Parallel to this appears : place of report
6. The reporter’s particulars are given right below the *title phrase
[ by Ms. abc followed by school level designation : student
editor/school pupil leader/ cultural secretary etc., as applicable]
7. The contents of the report comes after this in a detailed manner
divided into paragraphs . The paragraphs are arranged one below
the other and depicts the order of continuity in the form of
introduction, content and conclusion.
cont….

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8.Report must always be written in past tense
9. We should not use first person ie. I , me etc. when we write a report and
should always to third person narration.
10.Reported speech must be used while reporting.
11. Passive voice is employed while we report.

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 STOCK EXPRESSIONS COMMONLY USED IN REPORT WRITING

(i) EYE WITNESSES CLAIM THAT………………..

……………………………………………..
(ii) THIS REPORTER WAS INFORMED THAT…………
…………………………………………….
(iii) THE POLICE INFORMED THE MINISTER
THAT………………………………………..
(iv) IT WAS UNDERSTOOD THAT…………………..
…………………………………………….
(V) HAD…………………..THE TRAIN ACCIDENT COULD HAVE BEEN AVERTED

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 ADDITIONAL QUESTIONS FOR PRACTICE

You had attended a workshop on personality

development for students. Many eminent personalities
had been present. Write a report in 150-200 words on
how the workshop proved to be beneficial. You are
Sumesh/Sumathi.

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You are an eye-witness to a road accident resulting in loss
of human life and property. As a press reporter of National
Herald, write a report in 150-200 words.
.

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You witnessed a bomb blast in a Delhi market when you went
there for shopping along with your parents for Diwali
purchases. Write a report in 150-200 words for your school
magazine. (Delhi 2012)

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A new indoor gymnasium has recently been constructed
and inaugurated at APJ International School at Goa. As
special correspondent of ‘The Hindu’ draft a report in
150-200 words on the gymnasium and the inauguration
ceremony. (Delhi 2012)

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THANK YOU

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